Administrative Assistant Software

Sally A. Napier

Home Address

**** ***** ****

Aurora, IL 60504

Home Phone: 630-***-****

Cell Phone: 630-***-****

E-mail: ************@*****.***

SUMMARY

High potential Administrative Assistant/Paralegal experienced in managing both projects and people. Strengths include: congenial and enthusiastic contributor and supporter of team goals as well as having a proven record of working independently with little or no supervision. Possess excellent written and verbal communication skills, a proven ability to prioritize and handle multiple tasks in a challenging environment, advanced computer software skills with the ability to learn new software rapidly.

LEGAL ASSISTANT/PARALEGAL EXPERIENCE

VOLT WORKFORCE SOLUTIONS, Chicago, Illinois

Contract Legal Administrative Assistant at Alberto-Culver USA in Melrose Park, IL in Contract Law, Risk Management, and Employee Benefits – Working for two attorneys, the Risk Manager and two Paralegals: Draft correspondence; revisions to and completion of complex legal documents; invoice coding; entrusted with the most complex billing issues as a result of exceptional ability to promptly resolve concerns and satisfy clients; calendaring; meeting set up; flawless travel arrangements and related expense reports; check requests; answering, directing telephone calls and responding to inquiries; and handling in-coming mail, maintaining supplies, etc.

ROBERT HALF LEGAL, Chicago, Illinois

Temporary Secretary to Williams Lea (1/26-28/2011) – Excel Chart Input

STAFFING NOW, INC., Chicago, Illinois

• Temporary Legal Secretary to Kopon Airdo, LLC (11/19-21/23/2010) – Workers’ Compensation

• Temporary Legal Secretary to Nyhan, Bambrick, Kinzie & Lowry, P.C. (11/29/2010-12/3/2010) –

Workers’ Compensation Defense

CULLEN WESTON PINES & BACH LLP, Madison, Wisconsin

Legal Administrative Assistant to two partners, two associates and one lobbyist - Energy and Technology and Government Relations: Smoothly handled complicated calendar scheduling between partners, associates, government officials, clients and lobbyists; conference set up, as well as proactively making sure attorneys had all relevant files and copies for distribution; heavy legal document preparation and e-filing; implemented a reorganization of their filing system; arranged telephone conferences; maintained attorneys’ continuing education requirements and filed their yearly reports with the State; seamlessly handled travel arrangements and travel reimbursement reports; client billing; heavy use of Adobe Acrobat software for changing/manipulating text, including a redacting software plug-in; and handled in-coming mail, etc.

DEWITT ROSS & STEVENS S.C., Madison, Wisconsin

Legal Secretary to one partner and one associate - Construction, Civil Litigation and Small Claims Court: Heavy calendar scheduling and coordinating electronic calendar with attorney’s paper calendar; file maintenance; trial exhibits; heavy dictation preparation; legal document preparation and court filings; deposition scheduling; client billing; opened, and handled in-coming mail; etc.

DRAKE & COMPANY/HELLER EHRMAN LLP (n/k/a PERKINS COIE), Madison, Wisconsin

Legal Secretary to three associates and one paralegal - IP Litigation: Scanned documents into .pdf format and heavy use of Adobe Acrobat software for changing/manipulating the text; LegalKey document filing; maintained binders of all filed court documents for Patent Litigation attorneys, this included going to the court site daily to check for new filings; flawless travel arrangements and travel

reimbursement reports; and handled in-coming mail, etc.

FREEBORN & PETERS, LLP, Chicago, Illinois

Legal Administrative Assistant/Paralegal to three partners: Drafted initial documentation; assisting partner with all aspects of workers’ compensation filings, record retrieval and research; direct contact with clients, provided outstanding public relations for the firm; prepared real estate closing documents; prepared presentation books and materials; client billing; Special Assignment Legal Secretary for short and long-term assignments; special responsibilities included: Orientation and software training; worked closely with IT to troubleshoot corrupt or troubled documents as well as repairing automatic numbering, table of contents and table of authorities issues, and trained secretaries and attorneys on mastering these advanced features, thereby improving the firm’s output quality and efficiency; worked closely with the IT Department to bring in MacPac, a software plug-in for Word, in order to improve the quality, consistency and efficiency of secretarial output, etc.

MAYER BROWN LLP, Chicago, Illinois

(f/k/a MAYER, BROWN ROWE & MAW, LLP)

Substitute Document Services Third Shift Supervisor/Legal Secretary: Software conversion specialist; special responsibilities included: Troubleshooting documents and conversion conflicts; laying the groundwork to creating and helping with the implementation of macros and a checklist for document conversion issues; reformatted text and tables in troubled documents; requested by attorneys and secretaries for special one-on-one software instruction; specifically requested for out of town assignments, assisting the Tax Department on closings and during trials, acting as a member of an elite team of professionals assisting attorneys in all aspects of document preparation, handling of files, and record retrieval in court, etc.

SPECIALIZED SKILLS

Typing – 85 wpm

Shorthand – 90 wpm

Conversion Technical Expert

Experienced Software Trainer

COMPUTER SKILLS

Adobe Acrobat

Adobe Photoshop

Advantage

CompareRite

Concordance

DeltaView

DocXTools

DTE

IManage

LegalKey

MacPac Add in for Word

MailSite

Microsoft Access

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Norton Antivirus

PCLaw

PerfectLaw

RightFax

SharePoint

Visio Professional

WordPerfect

EDUCATION

ROBERT MORRIS COLLEGE, Chicago, Illinois

• Certificate Awarded

• Business Major

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