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Project Manager

Location:
United States
Posted:
February 23, 2011

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Resume:

CURRICULUM VITAE

Offem Mfon Hanson

Contact:

Flat 5 Cossel Estate 12 Holiness Street off East West road,Rumuodara Port Harcourt

Tel: 234-08033969130 E-Mail: loedmh@r.postjobfree.com

BIO DATA

Sex: Female

Date of Birth: 10 October 1977

Nationality: Nigerian

Marital Status: Married

Executive Summary

A talented Project Support professional, with extensive interpersonal, conceptual and communication skill. Reputation for effective team management, strong organization techniques, pay critical attention to details, and excellent written/oral communication skills in a fast pace environment, outstanding analytical skills with demonstrated ability to interpret and summarize data into meaningful information, exceptional multi-tasking capabilities with effective time management techniques.

SUMMARY OF QUALIFICATION

Expert in use of Electronic Document Management Systems, i.e. Documentum (Prodom), Assai, live link, SAP, Crystal report, and automated workflow system.

Able to Set up and maintain the Document Control Centre and maintain the Data input to the EDMS.

Ability to operated and maintain the document control system for specifications, contract documents/drawings, certification dossiers and operating instruction manuals within an engineering environment.

Excellent interpersonal skills with proven ability to train users and provide one-on-one assistance with all aspects of document management.

Able to provide documentation packages in accordance with customer requirements, as established by the respective project environment.

Ability to Liaise with and support project team members in establishing the customer requirements.

Can contribute to departmental improvement initiatives.

Ability to ensure that documents in the software area are handled and stored to prevent their loss, damage or deterioration.

Ability to provide manufacturing data records to internal customers on request, for troubleshooting and other purposes.

Ability to set up a Technical Library to ensure latest versions of agreed National & International Codes, Standards, and Guidelines and company Governance documents and specification are maintained.

Ability to Control electronic and hard copy engineering data for all assets - administration of data into the Operations Data Warehouse system.

Ability to ensure that all data and documents are updated and distributed both internally and externally in compliance with the document management procedures and contract requirements including their registering, numbering, filing and distribution.

Ability to manage engineering subcontract services for any as-built, back drafting of documents not completed by projects.

High performance bias and customer service orientated.

Ability to maintain and enhance document control and information management policies, and ensuring that those policies are disseminated and adhered to.

Ability to handle efficiently and accurately processes related to document transmittal, receipt, storage and retrieval.

Can proactively address technical issues, and enhance functionality of user tools through knowledge transfer to users and through procedural and technical improvements to processes in conjunction with IT and service groups providing the tools.

Ability to maintain, disseminate and attest information control policies.

Ability to maintain processes and interfaces related to the electronic filing system (EDMS) and associated Document Control Procedures.

Able to coordinate planning and execution of interim and final document handover between Contractor and Company.

Good team Player

WORK EXPERIENCE

FEED Office, Shell Nigeria Exploration and Production Company (SNEPCO) Freeman House 21/22 Marina Lagos Nigeria (March 2010 – till date)

POSITION: Snr. Document controller

Reponsiblities

• Usage of EDMS (Assai/Live link) for project document management.

• Administration of an electronic document management solution with tens of thousands of documents as required.

• Maintaining and updating document controls logs and records to ensure they are current and accurate.

• Tracking approval status of deliverables.

• Maintaining, filing and organizing all relevant project documents in a professional and logical manner, including the engineering library.

• Effective, up-to-the-minute tracking of locations of / users of documents at any given time via the use of appropriate software files and logs and implementation of relevant processes.

• Rigorous implementation of quality and document controls processes and monitoring of their results.

• Providing adequate feedback on existing processes and recommendations for better outcomes.

• Assistance of project manager during document submission process in all aspects of document control and assembly (such as: printing, copies, quality checks, tracking of submission status).

• Co-ordination with QC manager to ensure all design documentation meets standards.

• Co-ordination with other offices from a document controls standpoint for activities such as: scanning documents, uploading and emailing documents, tracking of document flow.

• Ensuring all projects are coordinated as per Document Control procedures.

• Maintaining Document Control Database (Assai).

• Maintaining Project Document control process (i.e. tracking and reporting on Project document status)

• Implementing CoP project handover procedure and ensuring necessary information gathered and controlled, identifying area of non conformance to Team Lead for resolution.

• Supporting construction work pack process, from comment to AFC by coordinating document movements, as defined in the agreed process.

• Maintaining and registering of incoming and outgoing Engineering Change Notices and Site queries, in accordance with agreed process.

• Arranging scanning of as-built work packs prior to input into Assai.

• Update and maintain the close out process with all relevant information – location of work pack, archive box number etc.

• Update and maintain Assai with work pack close out information and scanned work packs.

• Issue and register deliverables on Assai to any agreed distribution list as required by the matrix.

• Recognize and work to close out milestones within Project plans.

Total Upstream Nigeria, Church gate Building Afribank Street Lagos. (Feb 2009 – Feb 2010)

POSITION: Snr Document controller/Data Management Coordinator

Reponsiblities

• Usage of EDMS (Documentum-Prodom/SAP) for project document management.

• Implements and executes the document management Strategy in support of the scope of work performed and the specific projects needs and goal.

• Accountable for ensuring implementation and compliance with project policies and processes.

• Accountable for success of the document management activities and deliverables in accordance with agreed schedules, milestones and cost focused at aiding project goals and objective.

• Usage of EDMS (Documentum-Prodom) for project document management.

• Administration of an electronic document management solution with tens of thousands of documents as required.

• Maintaining and updating document controls logs and records to ensure they are current and accurate.

• Assist the Lead Package Document Controller for the management of technical documents, technical queries and correspondences related to EPCs Contracts, using PRODOM (Electronic Document Management System).

• Receipt, quality check, dispatch and follow up of technical documentation issued by CONTRACTORS.

• Transmitting out of commented technical documents, and technical queries to CONTRACTORS.

• Recording and internal distribution to concerned personnel via EDMS (Prodom) of incoming Correspondences from CONTRACTORS such as: Letters, Minutes of Meeting, Reports.

• Assisting project team with EDMS (Prodom).

• Ensuring that Project document management procedures are followed by CONTRACTORS

• Tracking approval status of deliverables.

• Maintaining, filing and organizing all relevant project documents in a professional and logical manner, including the engineering library.

• Effective, up-to-the-minute tracking of locations of / users of documents at any given time via the use of appropriate software files and logs and implementation of relevant processes.

• Rigorous implementation of quality and document controls processes and monitoring of their results.

• Providing adequate feedback on existing processes and recommendations for better outcomes.

• Assistance of project manager during document submission process in all aspects of document control and assembly (such as: printing, copies, quality checks, tracking of submission status).

• Co-ordination with QC manager to ensure all TUPNI design documentation meets standards.

• Co-ordination with other offices from a document controls standpoint for activities such as: scanning documents, uploading and emailing documents, tracking of document flow.

• Ensuring all projects are coordinated as per Document Control procedures.

• Maintaining Document Control Database (Documentum-Prodom).

• Maintaining Project Document control process (i.e. tracking and reporting on Project document status)

• Implementing CoP project handover procedure and ensuring necessary information gathered and controlled, identifying area of non conformance to Team Lead for resolution.

• Supporting construction work pack process, from comment to AFC by coordinating document movements, as defined in the agreed process.

• Maintaining and registering of incoming and outgoing Engineering Change Notices and Site queries, in accordance with agreed process.

IMPac Oil and Gas Trans-Amadi Port Harcourt, Nigeria (Feb 2008 – Jan 2009)

POSITION: Lead Document controller/Data Management Coordinator

Reponsiblities

• Usage of EDMS (Documentum-Prodom) for project document management.

• Receipt, registration and distribution of both Engineering and Supplier Documentation.

• Implement, manage and administrate the document management system ensuring a timely and accurate update of documents.

• Manage archival activities for documents and validation files in accordance to the applicable document management procedures.

• Reporting on performance of the document control system for review and as a basis for improvement of the documents control system. Highlight any deviation from procedure to Project Manager for attention while offering suggested improvements.

• Review document format for completeness, accuracy and consistency to ensure all documents are in line with the document management system.

• Allocate lot / reference numbers in order to track, manage and control the flow of documents.

• Monitor and update any change and modification to the documents ensuring that all project personnel are aware of and adhere to the requirements of any change in the document control procedure.

• Liaise with project team members regarding preparations of all technical submissions. Ensure all submissions have relevant approvals, are formally recorded and necessary changes are managed and recorded in a timely manner.

• Keep track of all documents correspondences and transactions. Maintain and update all document registers to satisfy both internal and external audit requirements.

• Coordinate the activities of Document Control, including distribution of documents as per the document distribution matrix, tracking and reporting on document review progress work independently to facilitate project/department/site activities.

• Assisting Offshore Document Controller with regards to establishing Installation Libraries offshore.

• Establish and maintain records of all engineering drawings and other documents in hard copies and electronic files and monitor the revisions and approval status.

• Maintain registers of all receipts and issues/submissions of documents and correspondence.

• Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, within the secure document control area.

• On completion of the contract prepare the project dossier reflecting all compiled documents.

• Expedite the return of documents and/or approvals/comments within the required time period from internal and external parties to whom they have been issued / distributed.

• Ensure the correct stamping all documents/drawings in accordance with the relevant procedures.

• Assist the Planning/Project Controls engineer in preparing the progress reports related to the issue of documents.

• Internally distribute to the Project Engineering Manager and Lead Discipline Engineers the exception reports covering any lack of or late approvals/comments from the Client or others.

• Monitor the document control requirements on an ongoing basis and make recommendations for any improvements as necessary.

• Liaison with 3rd Party Contractors, engaging on any quality issues regarding documentation generated on behalf of our client.

• Implements and executes the document management Strategy in support of the scope of work performed and the specific projects needs and goal.

• Accountable for success of the document management activities and deliverables in accordance with agreed schedules, milestones and cost focused at aiding project goals and objective.

• Communicate/Liaison with project management/team, client and sub contractors effectively and resolve problems and issues relating to documentation.

Front End Engineering & design Department, Shell Petroleum Dev. Company Port Harcourt, Nigeria (Sep 2005 – Jan 2008)

POSITION: Document controller

Reponsiblities

• Usage of EDMS (LIVELINK, ASSAI, BULKLOADING, CRYSTAL Report) for projects document management.

• Ensuring documents are properly stored, protected, secured for easy retrieval.

• Maintain and update the Master document register.

• Audit Assai database / Live-link to ensure team’s compliance in the management / review cycle.

• Access control to team’s record – giving the right access to team members (As need arise).

• Quality checks all incoming deliverables to ensure that the laid down procedures (Document Control & Numbering procedures) are adhered to.

• Process all incoming deliverables using the available tools – ASSAI PDC, Live-link; distribute to the responsible team members in line with the agreed distribution matrix within 24 hours of receipt.

• Track and monitor deliverables according to service level agreement - all incoming deliverables for review (5, 10 or 15 days) in order to prevent a negative impact on the project schedule.

• Transmit all comments on documents reviewed to the relevant parties within 24 hours of receipt

• Monitor the trend of document deliverable against the Project phase and the Contractor’s DDR.

• Maintain and update Project’s various instances on EDMS (Live link) to reflect current documents and deliverables status.

• Actively encourage and help implement the clear desk policy by retrieving all hard copies of documents from team members and archiving them on live link.

• Maintain the project team’s document register and appropriate document number to internally generated documents (daily).

• Interface between project team and contractor on document control matters for quick resolution

• Grant access to global live link for project personnel to enable access to Project document and correspondence.

• Ensure that all outgoing letters to contractors and third parties are of the right quality and template.

• Flag project overdue deliverables and correspondences by running and sending exception reports / trend analysis to showcase performance and responsiveness.

• Send out project highlights / lowlights to the DCC Lead (Weekly/monthly)

• Crystal reports for

Comments to close out documents for onward transmission to the contractors.

Auditing the ASSAI database to ensure compliance of reviewers / document controllers to project close out and issuance codes.

Showcasing responsiveness as to documents reviewed within and outside the agreed SLAs (service level agreement).

Auditing the database to ensure that the right people have the right access to the project database.

• Attend (physically or virtually) 6 IM4P forums and share at least 1 topic/learning during the year

• Monitor the various live link instances, grant access / permissions, troubleshoot any downtime and escalate to the live link support when necessary.

• Participate in major reviews and other forms for review on request

• Update and maintain all project hard copy filing including the confidential classes.

• Enterprise first:

Scanning and printing services for team members

Offer technical support and training to project members on document control tools

• Make available the right information to the project team at any given time

• Monitor the DCC mail box, process, document and archive the information accordingly

• Maintain and upload project information on Live link with the right security class and publish where necessary

• Organize IM awareness / on-boarding to new joiners at least within one week of their resumption

• Train and trouble shoot for project Engineers on ASSAI usage for document management

• Ensure that exception reports are sent out to the project engineers and one-on-one meetings arranged by the IM team in other to goal ZERO (no overdue) on deliverables.

• Collate highlights for the project IM team and cascade appropriately.

• Ensure that the DRM for the project is signed and filed off on the Live link

• Log a minimum of 90% of all resolved document control related and ensure all system related problems are captured

• Contribute to the Review of the Document Control, Document Numbering and Correspondence procedures

• Regularly liaise with colleagues within and outside project team to catch up on updates and new trend that can be used to improve on the job performance

• Implementing a consistent Information Management Strategy for global availability of documents that span Design, Fabrication, and Commissioning and can easily extend/adapt into Production Operations.

• Ensuring that all documents and engineering drawings issued are in the appropriate electronic formats and are Version Controlled, as well as quality check of various documents before issuing to Clients.

• Ensuring that vendor documentation is expedited, tracked and routed through all disciplines

• Transmitting and tracking of Engineering Project documents/drawings.

• Maintaining electronic and hard copy records of Project documents: drawings, Vendor Prints, reports and transmittals.

• Participation in Weekly Document reconciliation meeting as well as Project Management, Engineering Audits and Quality Assurance Meetings.

National Youth Service Corp, Delattre Benzon Nigeria Ltd. Warri (Feb 2004-Jan 2005)

POSITION: Project Assistance

Responsibilities

• Performed overall management of administrative functions.

• Coordinated administrative policy development, interpretation, and implementation.

• Managed vendors and vendor contracts; ensured performance expectations are met; took corrective action when required; oversaw scheduling and customer contacts; prepared proposal requests and bids as needed; ensured that Federal, State and local laws, policies and procedures are maintained and met; recommended changes to policies and procedures; ensured staffing training and development of program area requirements.

• Managed supervisors and professional staff for efficient and effective performance.

• Directed and oversaw programmatic policies, legislative and operations to include strategic planning, economic development, and service delivery.

• Consulted frequently with others both internally and externally on matters related to administrative/business management activities.

• Scheduled weekly meetings, managed executives' calendars, met with clients, and handled business and administrative details perfectly.

• Distributed correspondence and responded to inquiries daily.

• Relied upon for making traveling arrangements, preparing expense reports, and maintaining office supplies.

• Developed and maintained a records management system, which included classifying and coding electronic and hardcopy files.

• Assisted the General Administration Manager with a variety of administrative duties, such as budget preparation, documentation, and creating effective administrative procedures.

• Acquire, distribute and store supplies.

• Set achievable goals and deadlines.

• Hire result oriented and high performing clerical and administrative personnel.

• Prepare and review operational reports and schedules to ensure accuracy and efficiency.

• Analyze internal processes and recommend and implement procedural changes to improve operations.

One Years Industrial Training, Help Desk, Shell Petroleum Dev. Company Port Harcourt, Nigeria (Jan 2001 –Dec 2001)

POSITION: Information Processing Clerk

Responsibilities

• Work with user agencies in defining the procedures required for preparing records to store in the Records Center.

• Keep information log on records received and retrieved from the record storage facility.

• Help in maintaining an inventory of records and their location.

• Advise superior or lead worker when storage and retrieval activities do not follow a prescribed procedure.

• Control transfers of boxes of documents to and from the Microfilm Unit.

• Participate in retrieval and return of documents, delivering to user departments and re-filing when documents are returned.

• Participate in periodic inventory of records.

• Perform light custodial work to clean storage areas or facilities.

• Complete accident reports for customers and enters accident data into WordPerfect.

• Compose letters requesting copies of accident reports.

• Record and file all accidents reports for motor vehicle accidents.

• Check reports for errors and returns any incorrect and/or incomplete reports to officers for correction and/or completion.

• Forward completed accident reports to the Registry of Motor Vehicles and the Traffic Authority.

• Answer requests for accident information in writing (transcribe a report from the original accident report to send out to lawyers, insurance companies and/or other parties who request this information).

• Answer general accident inquiries via telephone and in person.

• Work in conjunction with the Registry of Motor Vehicles, pertaining to motor vehicle accident reports.

Three Months Industrial Training BJ Services Port Harcourt (Aug –Oct 1999)

POSITION: Bookkeeping Officer

Reponsiblities

• Coordinate the activities of document control, including the distribution of documents, tracking and reporting on document progress.

• Assist with the set up of documenting procedures and process for the department and individual projects.

• Assign job numbers and various other document tracking numbers.

• Manage archival activities for controlled documents and validation files.

• Use department databases to track, manage and control issued documents

• Collate reports.

• Control incoming and outgoing documentation.

• Maintain a library of master documentation on policies and procedures.

• Assist with the implementation, management and administration of the department electronic document management system.

• Assist with the design and mapping of different document activities.

• Report on the performance of the document control system.

• Perform document control and quality management activities

• Work with user agencies in defining the procedures required for preparing records to store in the Records Center.

• Keep information log on records received and retrieved from the record storage facility.

• Help in maintaining an inventory of records and their location.

• Advise superior or lead worker when storage and retrieval activities do not follow a prescribed procedure.

• Control transfers of boxes of documents to and from the Microfilm Unit.

• Participate in retrieval and return of documents, delivering to user departments and re-filing when documents are returned.

• Participate in periodic inventory of records.

• Perform light custodial work to clean storage areas or facilities.

• Complete accident reports for customers and enters accident data into WordPerfect.

• Compose letters requesting copies of accident reports.

• Record and file all accidents reports for motor vehicle accidents.

• Check reports for errors and returns any incorrect and/or incomplete reports to officers for correction and/or completion.

EDUCATION

Petroleum Training institute, Effurun Delta State Nigeria

HND Petroleum Engineering/Geosciences (2001-2003)

Petroleum training institute, Effurun, Delta State Nigeria

OND Mineral Resources engineering (1998-2000)

Immaculate conception Sec Sch, Ikono, Akwa Ibom State, Nigeria

West African Examination Certificate (1991-1996)

St. George’s primary school Ikot Abasi, Akwa Ibom state Nigeria

First School Leaving Certificate (1985- 1990)

SKILLS / ABILITY

Computer Operations Proficiency / IT

• EDMS(Documentum(Prodom),Assai, Live link)

• Desktop Publishing

- Microsoft word, Microsoft Publisher, PageMaker

• Graphics Designs and Presentation

- Corel Draw and PowerPoint

• Data Management and Data Analysis Packages

- Microsoft Excel, Microsoft Access, Microsoft Outlook, Lotus

• Operating Systems

- Windows ME, Windows 2000 and Windows XP- Professional

• Internet

• ERP (SAP).

TRAINING AND SEMINARS

• MS Office Suite Advanced Training

• Records Management Techniques

• Interpersonal Skills and Crisis Resolution Skills

• Problem Solving Skills and Basic Negotiation Procedures

• ASSAI training.

• Documentum Training.

• Live link focal point training.

• Quality Assurance Training.

• Breakthrough thinking in Knowledge and information strategy.

• Information management module.

• Fundamentals of Professional practice.

• Information Audit – to enable knowledge transfer

Hobbies

Listening to Documentaries; Reading Communication, Information Technology, Football

REFEREE

• Mr Irikefe onojaife, IM/Document control Manager SPDC Port Harcourt.080********,080********,loedmh@r.postjobfree.com

• Jane Okoli Procurement Analyst SPDC Port Harcourt. 080******** loedmh@r.postjobfree.com

• Cynthia Onukwulu, Contract Analyst, Total Upstream Nigeria, Church gate building Lagos.080********,loedmh@r.postjobfree.com



Contact this candidate