Manager Executive

FLAT NO.***, DSR PRIDE, **TH MAIN,

SECTOR * HSR LAYOUT

BENGALUR – 560 102

MOBILE : 776*******/980-***-****

Mail ID : *************@*****.***

KAKALI MALAKAR

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OBJECTIVE

Remarkably talented and resourceful ExecutiveSecretary with more than sixteen years experience in assisting administrators and executives involved in the development, implementation, and executive management of programs and policies for departments.

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WORK HISTORY

1. Worked as Office Assistant in Varieties Hardware Co. Kolkata from

February'95 to July'96..

• Took and transcribed dictation, typed and maintained office records

• Prepared letters as instructed and in accordance with precedent and directed mail to other staff members for their action.

• Prepared the Tender Quotation.

• Operate computers to produce a variety of documents,

• Answered telephone and replied to questions in accordance with general instructions and referred calls to appropriate staff member.

2. Worked as Personal Assistant for Zonal Manager(Sales) in Indian

Herbs Research and supply co. Kolkata Branch from August'96 to July'98.

• Coordinate office management activities for the executive

• Establish and maintain various filing and records management systems.

• Coordinate and facilitate the executive's calendar to arrange appointments, meetings, and conferences

• Manage all executive level administrative tasks including scheduling meetings and conference calls, Prepare agenda and collect materials for meetings and conferences; Update executive on status of issues before scheduled meetings

• Compose letters and memoranda in response to incoming mail and calls .operate computers to produce a variety of documents, charts in final form.

• Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others,

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• Make travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records.

3. Worked as Secretary for Zonal Manager(Sales) in Wockhardt

Ltd,Kolkata Branch from August'98 to March'2005.

• Coordinate office management activities for the executive

Establish and maintain various filing and records management systems. Research, compile, assimilate and prepare confidential and sensitive documents, and brief the executive regarding contents. Read and screen incoming correspondence and reports make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the executive and staff.

• Compose letters and memoranda in response to incoming mail and calls .operate computers to produce a variety of documents, charts in final form.

• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly

• Coordinate and facilitate the executive's calendar to arrange appointments, meetings, and conferences

• Manage all executive level administrative tasks including scheduling meetings and conference calls, Prepare agenda and collect materials for meetings, speeches, and conferences; Update executive on status of issues before scheduled meetings

• Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others, Make travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records .

4. Worked as Secretary for Regional Accounts Manager in Accounts

Department in Ranbaxy Laboratories Ltd., Kolkata Branch from

April'2005 to August'2007.

• Coordinate office management activities for the executive

• Establish and maintain various filing and records management systems.

• Communicating clearly and effectively with the accounts team

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• Assist in preparation of the office budget

• Responsible for managing accounts receivable, account payable and payroll departments..

• Responsible for managing payroll functions for employees.

Monthly / quarterly management accounts preparation.

• Assisting in the preparation of year end accounts for Medical Representatives.

5. Worked as Branch Manager in Microsec Capital Limited, Kolkata

from June’2008 to 2011.

• Developing, implementing and maintaining a business plan for the branch.

• Focusing on achieving customer acquisition, retention.

• Managing the daily activities of the branch.

• Enforcing the companies policies, principles, and procedures.

• Providing excellent service to customers

Responsible for dealing with complex and diverse managerial problems.

6. Working as Secretary for Director in Sun Ray Devcon Pvt Ltd

Kolkata from March,2011to February 2012

• Diary Management – maintaining the director’s diary and keeping him informed of appointments, meetings.

• Maintain holiday spreadsheet and weekly sickness/absentee spreadsheet.

• Create and maintain various production spreadsheets.

• Ensuring information is sent to the construction sites either by fax or post.

• Dealing with Health & Safety, including filing of H & S documentation.

• Preparing information for board meetings, H & S meetings.

• Ordering of site clothing and stationery.

• Monitoring the director’s e mails and printing out and organising for action, to read or requiring a signature.Dealing with telephone calls.

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• Entering information on a weekly basis for a build programme, printing and distributing.

• Dealing with incoming and outgoing post.

• Maintaining training matrix for construction department.

EDUCATIONAL QUALIFICATION

Bachelor of Science from Calcutta University in 1992 &. Bachelor of Arts(History) from Calcutta University in 1998 & Certificate holder on NCFM(NationalStockExchange)

PROFESSIONAL QUALIFICATION

Certification Course in Secretary (1993)

TECHNICAL SKILLS

Computer skills in Microsoft Word for Windows, Outlook, Excel, Access, Power Point,

SKILLS

•Communication Skills

•All Clerical Activities

•Problem Solving Skills

•Report Writing and Record Keeping

•Time Management

•Reliable & Honest

•Hardworking & Professional Attitude

DATE OF BIRTH 09-03-1970

NATIONALITY INDIAN

RELIGION HINDUISM

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