Project Manager Administrative Assistant

Tammy Humphrey

281-***-**** ******@*****.***

Experience

CVR Energy/Strategic Contract Resources Sugarland, TX

Administrative Assistant (contract) 08/11 – 10/11

Assist in contracts and buyer process

Maintain current purchase requisition status spreadsheet

Update vendor communication in system

Expediting of: signature of confirmation approval; liability insurance

Communicate terms and conditions

Kellogg Brown and Root Houston, TX

Document Control, Human Resources (contract) 07/10 – 07/11

Audit and prepare personnel action notices for retention

Archive personnel files

Audit prepare paid invoices, timesheets, and batch files for archiving

Parsons – CGI Houston, TX

Administrative Assistant – Engineering (contract) 07/08 – 11/08

Administrative assistant to project manager and engineers

handle incoming calls

electronic filing

process document conversions

work closely with document control

compiled documents into binders

mail out packages

scheduled meetings and conference rooms

create flow charts

compose written correspondence

Bechtel-EPC Global Houston, TX

Document Control Tech – Engineering (contract) 03/08 – 05/08

Answer phone lines and transfer calls

Greet and refer clients and visitors

Upkeep document data numerically in spreadsheet

input and retrieve documents and drawings into documents program

email, and deliver items on request

maintain records and related files to release drawings, and engineering documents to manufacturing and other operating departments

Examine documents, such as, drawings, change orders, and specifications to verify integrity and accuracy of data

Confer with document originator or engineering liaisons to resolve discrepancies, and compiles required changes to documents

Post changes to computerized or manual control records

Release documents, and notify affected departments

Fluor- TRS Staffing Sugar Land, TX

HR / Document Control Tech - Engineering (contract) 08/06 – 12/07

contact for HS&E matters

provided communications training to administrative secretary: booking meeting rooms, sending out meeting notices, assigned lap tops to expiates and new hires, ordered internet connection, and catering, provide supplies and materials

assist director in all new hire, and separation processes, both nationwide and internationally: create job postings and requisitions in system, contact candidates to provide instructions on formal application process

light recruiting duties; select candidates on basis of desired salary, location, and conditions

maintained and ran employees’ status reports in systems: SAP, ERC, Total Compensation

communicated new hire and separation details to employees

performed administrative duties: answer office personnel phone lines, filing, organizing, reply to and composed emails

work closely with HR director, HR Generalists, Project Managers

made status changes in systems

create and issue class certificates

supply safety class roster and credit score employees

assisted Safety Supervisor in creating slide show materials

sent out notifications/scheduling of safety classes

worked with mobilization group on sending employees out of the country

monitored validity and expiration of employees’ mandatory certifications

train new human resource personnel

audit personnel files

greet and refer clients and visitors

upkeep document data numerically in spreadsheet

input and retrieve documents and drawings into documents program

email, and deliver items on request

maintain records and related files to release drawings, and engineering documents to manufacturing and other operating departments:

confer with document originator or engineering liaisons to resolve discrepancies, and compiled required changes to documents.

post changes to computerized or manual control records

release documents, and notify appropriate departments

Halliburton/Kellogg Brown & Root Houston, TX

KBR/Exxon Project – Human Resource Specialist and Corporate Human Resources 01/01-5/06

VARIOUS SITES and DEPARTMENTS:

time keeper-audited entered employee time

processed payroll

accounts payables

client invoicing

posted available positions to TWC’s website

paid off on MVP awards, arranging MVP award payments with accounting

department

secretary to 5 immediate superiors/monitored their calendars

Global Website Human Resource contact

filled in and entered personal action notices: new hires, transfers and

terminations in system

prepared new hire packets

conducted new hire orientation

scheduled interviews according to managers’ calendars

escorted candidates to and from interviews

data entry in SAP, excel, and word

ran status reports in SAP for issuance of Service Awards

worked closely with supervisor, project manager, four site supervisors and

three site clerks

made flight reservations

created binders for project staff meetings

provided back up for project secretary and project specialists and record

storage

maintained vendor spreadsheets, issuing work orders notifications and

creating service entries

coordinate office moves in system

KBR-ConocoPhillips Project/ Onshore Operations/Government Overseas Operations

Subcontracts Administrative Specialist/Records Retention Clerk

maintained accounts payable spreadsheets

verified validity of subcontractors' Certificates of Liability, Work Releases Subcontracts

custodian of vendor project files

reviewed multiple invoices for payment from subcontractors, consultant agreements and master agreements

created invoice transmittal forms

processed change orders for all agreements

posted, updated and maintained contract files

assigned designated task orders to invoices

worked closely with subcontract administrators

provided lead and training of three employees on finance department project

supervisor of two employees

Chambers County Sheriff's Department Anahuac, TX

Accounts Payable/Purchasing Secretary 01/95 - 01/97

issued purchase orders and requisitions

coded invoices

entered and updated expenses and payments on spreadsheet

monitored budget

prepared jury notices for District Court, County Court, and Grand Jury

notarized documents

ordered supplies

Software

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Livelink

CATS

LMS

SAP

Proarc

Maximo

Documentum

Sharepoint

Education

Bradford School of Business, Houston, Texas.

Executive Secretarial Curriculum (920 hours)

Graduated March 9, 1992

Robert E. Lee High School, Baytown, Texas.

Graduated May 29, 1987

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