Experience Project Coordinator

Lawrence Belcher

Studio City, CA *****

m: 310-***-****

*********@*****.***

PROFESSIONAL EXPERIENCE

ValleyCrest Golf Course Management (Consultant), Calabasas, CA 10/2011 to Current

• Assisted recruiters with work overflow, requirements and scheduling, helping Hiring Managers to clearly identify and review candidates for open requisitions.

• Identified, screened and guided candidates through the ValleyCrest Companies application and interview process.

• Supported recruiters and hiring managers initiating Cultural Index surveys to evaluate candidates, creating offer letters for new hires, and dispositioning candidates in the Applicant Tracking System (PeopleFluent).

Hoag Hospital (Consultant), Newport Beach, CA 5/2011 to 9/2011

Information Technology – Physician Champion Program Coordinator

• Assisted the Physician Champion as a administrative contact point for developing, implementing and adopting Hoag’s Computerized Provider Order Entry (CPOE) initiative.

• Organized, documented and managed an escalation and resolution process for project changes, issues, concerns and enhancements

• Clarified and communicated project updates, plans, milestones and goals to the Physician community

• Collaborated with Physicians to acquire knowledge and discern Physician’s needs through interviews, surveys and observation

• Partnered with the Physicians to achieve process improvements and incorporate changes that are aligned with the organizations strategies

• Strengthened Physician relations by building a consensus around initiatives and taking advantage of the collaboration of working together toward a common goal

• Acted as a liason between Physicians, Project Leadership and the Information Technology group (IT), translating business processes into functional requirements

• Maintained project timelines master document

• Established and maintained a calendar of events, meetings and milestones necessary to achieve initiatives and goals in a timely manner

• Monitored project and adoption event expenditures to stay on budget

• Defined, documented and tracked metrics used to determine when and to what extent initiatives have been met and goals achieved

• Maintained the collaborative exchange between senior management and stakeholders with weekly status meetings

• Assisted the Physician Champion in setting and continually managing project expectations in line with what could and would be delivered by IT

• Assigned resources and delegated tasks and responsibilities to appropriate personnel to meet project deadlines

Why Cook?, Beverly Hills, CA 12/2010 to 3/2011

Creative Marketing Director

• Business Development, inside sales and marketing of Why Cook? to our forty-five restaurant partners.

• Identify new potential restaurant partners, submitting proposals to them and following up with the proposals in an effort to increase the number of restaurants Why Cook? Services.

• Business Development, outside sales and marketing of Why Cook? to Los Angeles businesses and residential customers.

• Account Management, maintaining existing agreements with restaurant partners in addition to assembling and confirming all menu pricing and the production of marketing materials for Why Cook? business and residential outreach.

Hoag Hospital (Comforce), Newport Beach, CA 11/2009 to 11/2010

Information Technology - Project Coordinator

• Supported clinical project managers on a variety of high profile clinical project implementations including SCM 5.0 upgrade, eMAR, and CPOE. Support included project/gate documentation through the entire project lifecycle, event planning, command center planning, coordination and communication with business owners as necessary and general administrative support including agendas and minutes.

• Helped coordinate activities for Clinical Adoption team as necessary.

• Scheduled, tracked and assigned tasks for contractors using Mariner Project Management Software.

• Tracked and reported expenses for equipment purchases, general expenditures and project costs related to Go-Live support and project implementations.

• Worked with Hoag Construction, Telecom, HelpDesk and Systems & Networking groups to establish a 24 hour Go-Live support Command Center.

• Collaborated with Project Managers to ascertain the Root Cause of project issues, problems and failures then reported the data using Remedy IT Service Management Software.

• Maintained and updated project resource availability and staff count with HR as Contractors rolled off the project, confirming end dates and terminating campus, system and network access, in addition to collecting their badges and notifying REFCO (Hoag Real Estate and Finance Company) of their departure.

• Facilitated regular communication between PMO, vendors, contractors and staff regarding project updates and the projects current state through weekly meetings.

• Supported all IT work production activities as necessary, learning HR tasks necessary to resolve resource conflicts and escalate issues, when necessary. (including On-boarding of new contractors and follow-up on background checks and medical exams to make sure new contractors were compliant with hospital requirements for personnel working onsite, as stipulated by the Hoag charter)

Sharf, Woodward and Associates, Sherman Oaks, CA 10/2008 to 12/2008

Account Manager / Recruiter

• Business Development, identified potential clients in need of recruiting services, established terms of service and fee agreements with said clients, then worked with the client to identify, find and retain the talent needed to move their project forward.

• Recruited Engineers for renewable energy companies in northern and southern California specializing in solar and wind power generation, utility plant management, power purchase agreements and power delivery.

Digital Insight/Intuit (CRI), Calabasas, CA

Talent Acquisitions Coordinator 8/2007 to 4/2008

• Assisted recruiters with work overflow, helping Hiring Managers to clearly define role requirements and structure the interview process.

• Identified, screened and guided candidates through the Digital Insight / Intuit application and interview process.

• Functioned as liaison to vendors coordinating branding and marketing efforts for open requisitions; managing and maintaining job advertisements and relationships with our Account Executives.

• Coordinated client appointments, internal meetings and documentation for interviews, background checks and business follow up.

• Supported Career Counselors with their daily functions keeping a status of candidate availability and interview results.

• Initiated, monitored and resolved candidate background processing. Maintained department goals and road-map tracking spreadsheet; generating reports and metrics for assessment in an effort to keep the team on task and on schedule.

Ad Personnel - G4TV, Los Angeles, CA

Executive Assistant / Operations Coordinator to COO 1/2007 to 7/2007

• Organized office operations for Chief Operating Officer, planning team travel, reporting expenses and managing client correspondence

• Functioned as liaison to corporate offices, affiliates and clients to coordinate events, track attendance and maintain client relations

• Coordinated client appointments and internal meetings for new projects and business follow up

Spherion - Warner Bros., Vanguard, Burbank, CA

Executive Assistant to Director / Project Coordinator 4/2006 to 11/2006

• Responsible for scheduling, tracking and coordinating team travel, reporting expenses for $100 million dollar SAP implementation.

• Managed weekly business development and client benchmark status meetings making sure deadlines were established and met

• Maintained and updated project charter and project history reports for executives and business heads

• Facilitated regular communication and continuing education sessions between technical staff and clients, regarding software solutions, through weekly Q & A meetings

• Supported all production activities as necessary, learning new tasks to resolve resource conflicts and escalate issues, when necessary

• Conducted informal customer assessments during and after project implementation to determine and ensure client’s needs were met according to planned goals

• Prepared a regional, monthly, status report for all projects, presenting a world-view of progress, planning issues, resource issues and conflicting deadlines

Belcrosse Media Works, West Hollywood, CA

Director 2005

• Created and directed business to business marketing campaigns for Why Cook? LA of Beverly Hills, CA and Derrick Life Style Apparel, NY, NY.

• Planned events on behalf of clients entertaining international executives, prospective clients and investors

• Responsible for creating all media sales materials, prospecting for advertisers/investors, initiating contact and educating businesses of the benefits from advertising with Why Cook? LA or investing in Derrick LSA

• Followed-up on leads by appointment, phone and e-mail correspondence servicing/maintaining positive relationships with potential clients to broker and close deals

• Created a business plan and business-to-business out reach literature to secure venture capital.

Dreamworks, Glendale, CA

Script/Development Coordinator 2000 to 2004

• Worked with creative development executives and staff to manage and maintain a pool of readers for sensible, efficient and timely evaluations, notes and coverage of DreamWorks projects and submissions.

• Assembled, in concert with creative group, a Weekend Read Memo formed to encourage group development and information sharing about available submissions

• Monitored and reported on DreamWorks submissions, keeping executives informed of available specs, via a Spec Reports, informing executives of reworked submissions, submission volume and evaluations for each division, via a Weekly Coverage Count.

• Maintained and edited SOCS (Submission On-line and Coverage System) ensuring efficient distribution, maintenance and documentation of coverage for all submissions.

• Maintained the DreamWorks Readers; medical and dental insurance program managing the active readers roster, the readers’ premium contributions and our insurance account for accurate billing and prompt payment

• Purchased, distributed and managed all research and library materials for the creative group, tracking and cataloging all material via video and book databases

• Maintained studio and producers databases. Creating reports, tracking and reporting on substantial deals regarding finance, talent, production, marketing, distribution or partnering in the creative marketplace

• Oversaw and managed story assistants and interns for story department.

• Edited project reports and trained new employees to use tracking and coverage databases

Freelance, Los Angeles, CA

Production Assistant 1999

• Provided production and administrative support for television commercials on behalf of Nike, Coors and Ford

• Provided administrative support for Beyond Talent Management

• Provided support for Screen Actor’s Guild, Special Projects and Governmental Affairs

Tommy Hilfiger USA, Inc., New York, NY

Business Manager/Production Process Manager 1996 to 1998

• Placed and Processed Purchase Orders, tracked seasonal bulk orders, monitored prototype and salesmen sample production ensuring timely development and delivery

• Maintained shipping and receiving database revising production and shipping key dates to accommodate quota/embargo fills, factory capacity and fabric/accessory counts, issues and changes in design

• Orchestrated bi-monthly meetings with production, merchandising, sales, advertising and shipping executives keeping them informed of budget concerns, shipping options, production issues, new developments and quota/embargo issues

• Used DaVinci email, CAD and Excel to track, correspond, document and manage overseas factories, via agents in Italy, Israel, Taiwan, Singapore, Hong Kong and England

TECHNICAL SKILLS

PC/MAC proficient, Microsoft Office Suite: Power Point, Excel, Microsoft Project and Word proficient, Visio, Photoshop, Serena Mariner, InDesign, PeopleFluent, PeopleSoft, Virtual Edge(Scout) and MaxHire

(Applicant Tracking Systems)

EDUCATION

Bachelor of Science • Biological Sciences (Pre-Med) • 1995

Clemson University

Clemson, SC

AWARDS & HONORS

Dean’s List, Student of Promise Award, Delta Chi Lamp of Learning Award

ACTIVITIES

Habitat for Humanity, South Carolina and Los Angeles

Project Angel Flight, Los Angeles

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