Hoey Julie Resume

OBJECTIVE

Highly motivated Executive Assistant with fifteen plus years experience in administration seeking a

position requiring strong work ethics and the ability to handle complex job responsibilities within a

dynamic organization.

SUMMARY OF QUALIFICATIONS

 Excellent planning and organizational skills

 Strong customer relations and ability to maintain confidentiality

 Excellent communication skills

 Resourceful and deadline-driven

 Financial record keeping

 Supervising and project management

TECHNICAL SKILLS

 Cross Platform (Mac & PC)

 Word, Excel, PowerPoint

 Quark, InDesign, Publisher

 PhotoShop, Freehand, Illustrator

 Acrobat, Quicken, Visio

 Meet Maker, Outlook

 Presentations, graphs, technical illustrations

 Type 65 wpm, Extensive internet knowledge

PROFESSIONAL EXPERIENCE

CCAD, LLC, San Diego, CA

Executive Assistant 7/06-11/08

 Supported president/CEO of Combined Conditional Access Development Support (a joint venture between Motorola and Comcast) with correspondence, editing, proof-reading, extensive travel arrangements including hotel, meals and auto reservations, scheduling and expenses

 Also supported hardware and IT departments with correspondence, scheduling and expenses

 Collaborated with colleagues in several states to coordinate venue details and ensure meetings occurred among Board of Directors, presidents, vice presidents and directors of several companies

 Compiled multi-company information to produce presentations for various meetings to promote progress awareness and goal attainment for clients, stockholders and corporate sites

 Designed and oversaw production of company-wide newsletter and Human Resources informational posters, flyers, etc., promoting unity and shared goals among company sites

 Prepared and maintained financial records for expenses, purchasing, invoicing and credit card usage, and maintained budgets for specific events

 Archived and maintained highly sensitive company documents and software release information on behalf of Program Management team for tracking and inter-company usage

 Coordinated cataloguing of all capital purchases for company for auditing and asset management efforts

 Updated and maintained inter-company Wiki (intranet website) for timely corporate communications for Program Management team

 Coordinated the distribution of incentive and employee development programs, legal documents, and safety and security information with out-of-state Human Resource department ensuring employees knowledge of programs, legalities, etc.

 Coordinated interviews and scheduling for Human Resources department

The Spiral Studio, San Diego, CA

Artist and Designer/Owner 4/03-6/06

 Created and maintained client base for graphic design and artistic projects

 Facilitated and maintained bookkeeping and client records

 Created presentations, print and website graphics for small and large businesses

 Taught adults and children mosaic, drawing, painting and sculpture

 Coordinated multiple art exhibitions for gallery shows

Aquent Partners, San Diego, CA

Administrative Assistant and Graphic Artist 5/95-3/03

 Supported managers and directors with traveling, scheduling and correspondence

 Created presentations for client and department meetings fostering clear communication

 Created financial spreadsheets, charts, and graphs producing more efficient tracking ability

 Produced technical illustrations, edited client flyers, booklets, manuals and direct mail pieces, and wrote text and created images for web sites

Polaroid Corporation, Cambridge, MA

Executive Assistant 7/91-4/95

 Support Senior VP of Engineering with scheduling, correspondence, traveling and presentations (3/94-4/95)

 Supported President of Polaroid Medical Imaging Systems (PMIS) department and Sales, Marketing, Technical and Finance Directors in a sixty-person department with traveling, scheduling, correspondence and presentations (7/91-2/94)

 Periodically supported CEO’s executive assistant as well as CEO

 Supported Director of Finance with spreadsheet, chart and graph creations and proofreading of

financial records and presentations

 Acted as a liaison for site issues for President of PMIS, facilitating productive departmental relationships and producing efficient mail system, recycling efforts, and security access

 Trained senior executive support staff on new company-wide telephones systems, minimizing errors in client, CEO, senior executive and company-wide communications

 Supervised and trained support staff, creating more suitable office interactions

 Created and produced presentations for Board of Director, client and divisional meetings, effectively introducing new products and technology and enhancing inter-divisional, client, stockholder and corporate knowledge-base of project awareness and progress

 Oversaw department site relocation while personnel quadrupled, resulting in timely and efficient relocation and smooth office operations

 Purchased departmental office and meeting room furniture and capital equipment, ensuring facility was provided with efficient and productive meeting and work spaces

 Maintained highly confidential hiring, salary and review records for department

Employment Systems Consulting, Cambridge, MA

Office Manager 6/89-6/91

 Supported owner of business and recruiter with correspondence, expenses and scheduling

 Maintained bookkeeping, financial and client records

 Created and produced office procedure manual

 Trained temporary support staff in all aspects of office management

 Scheduled client interviews and evaluations

EDUCATION

B. A., Framingham State College, Framingham, MA, Cum laude

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