Executive Assistant, Project Management, Office Administration

Sarah Elizabeth Gentile

* ******* ******, ***. ** ● Larchmont, NY 10538 ● e-mail: *****.*.*******@*****.*** ● Phone: 202-***-****

EXPERIENCE

The Royal Bank of Canada (RBC) Capital Markets, New York, NY

Project Management and Governance Analyst (Contract), Fixed Income and Currencies IT 07/2011 - Present

• Assisting the head of Global PMO and chief budget analyst in running reports and monitoring workflow using Microsoft Excel, MIS, and company specific systems.

• Assisting chief budget analyst in creation of weekly, monthly, and quarterly tracking documents to monitor headcount, time booking, and project spend.

• Assisting head of Global PMO and Finance chief in the creation of monthly group progress reporting to the business.

• Utilizing Microsoft Project Professional to create and monitor project teams. Training new project managers in how to set up and monitor their teams.

Temporary Assistant to the Global Head of Fixed Income and Currencies IT 03/2011 – 07/2011

• Supporting a team including the Global Department Head, 7 Managing Directors and their direct reports. Heavy calendar management, international travel planning, scheduling international phone and video-conference meetings, T&E reporting, etc.

• Monitor time entry and allocations to projects, track group leavers and joiners for the business manager.

The Common Fund for Nonprofit Management (Commonfund), Wilton, CT 12/2010 – 03/2011

Temporary Assistant to the Fixed Income and Commodities Group

• Supported a team of 4 Managing Directors and 5 Analysts with their day-to-day workflow.

• Updated fund data monitoring spreadsheets and fund marketing PowerPoint documents.

Apollo Global Management LLC, New York, NY 05/2008 – 10/2010

Assistant to the Office Manager and Chief Technology Officer

• Worked to resolve building maintenance issues, liaising with building management and vendors to resolve emergency situations and schedule upkeep. Maintained lease documents and records.

• Maintained seating charts and floor plans for 6 floors of office space in two buildings using Visio.

• Coordinated secretarial coverage, utilizing staff floaters and temporary employees. Kept records of vacation and personal time, then assisted HR in transition to automatic time keeping through PeopleSoft.

• Managed scheduling for executives and their teams, made domestic and international travel arrangements, coordinated meetings with vendors and internal parties.

• Coordinated T&E reporting for teams and processed corporate credit card expenditures using PeopleSoft.

• Planned and managed yearly shareholder’s meeting for AGM entity Apollo Investment Corporation, including facility site inspections, budgeting and negotiating contract, and onsite meeting setup and takedown.

• Created budgeting spreadsheets for cost analysis project, and worked on other special projects.

Sheppard Mullin Richter & Hampton, LLP, Washington, DC 09/2004 – 01/2008

Front Desk Administrator & Conference Center Coordinator

• Created and distributed daily report on events, attendance, and other office information to staff and attorneys.

• Scheduled 10 conference rooms and 3 guest offices, resolving conflicts and assisting with setup as needed.

• Worked with Accounts Payable department and other administrative staff to process invoices and expenses.

• Created and maintained corporate rate contracts with local hotels, and assisted guests in making hotel reservations.

• Worked with Catering Manager to assure that all conferences on site, office social events, and business meetings operated smoothly.

• Assisted in coordinating staff coverage, supervising front desk staff.

Bartimpex, Inc., Washington, DC 11/2002 – 05/2004

Office Manager & Assistant to the Director

• Set up office space, including selection of furniture and office machines, budgeting and hiring.

• Implemented directives for company correspondence. Worked with IT, marketing, and accounting staff to develop office procedures.

• Responsible for creating and maintaining systems to analyze and archive statistics and information; developed product library and document archiving system.

• Managed Director’s schedule including travel, meetings, and personal engagements. Coordinated visits from foreign nationals.

• Wrote briefing books and preparatory documents, travel summaries, and drafted correspondence for staff.

Martin-Lauer Associates, LLC, Baltimore, MD 05/2002 – 11/2002

Fundraising Associate

• Planned and staffed fundraising events for candidates for federal, statewide, and local offices.

• Served as scheduler for office of five, including managing daily appointments with clients and scheduling events.

• Maintained company’s contacts with clients, campaign managers and treasurers.

• Assisted campaigns in the creation of invitations to events and direct mail pieces. Assisted candidates for office in targeting and completion of solicitation calls to individuals, businesses, PACs, and labor groups.

Strategic Consulting Group, Chicago, IL 10/2001 – 04/2002

Campaign Field Operative

• Recruited and managed volunteers from local community to run phone banks and other voter contact efforts.

• Assisted campaign staff in arranging press conferences in Western Illinois, staffed press conferences and fundraisers.

• Maintained voter contact records for Western Illinois.

EDUCATION

Trinity College, Washington, DC

BA in English, May 2000

Trustees Scholarship: Four-year scholarship, awarded to three first year students per class who show exceptional leadership ability, upon presentation of a speech before a faculty panel.

SKILLS

Highly proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel). Knowledgeable in Visio, Microsoft Project Professional, Lexus Nexus, Westlaw, and Bloomberg.

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