Sales Administrative Assistant

KANDICE E. CLARK

Home 972-***-****

Cell 972-***-****

EMAIL: *******.*****@*****.***

EXECUTIVE / ADMINISTRATIVE ASSISTANT

Enthusiastic executive assistant with 15 years of experience coordinating office management and special projects with a high degree of efficiency. I have served as point person for managers, sales teams, clients, and vendors to ensure proper lines of communication. Maintain excellent communication skills, problem resolution abilities, and a high-level of confidentiality. Equally effective at providing sales management and advanced word processing support to multiple departments. Detail-oriented, efficient and organized professional with extensive experience in accounting systems and knowledge of principles and practices of personnel administration.

PROFESSIONAL EXPERIENCE

FBC Bible Academy, Mesquite, Texas

Christian Preschool Director 09/2008 – Present

Manage all facets of the day-to-day administration of the preschool.

Plan faith based, age-appropriate curriculum.

Planning for the evaluation of students, in relation to, progress, abilities and special needs.

Ensure compliance to mission, policies and procedures of the preschool.

Assist in the preparation and operation within the annual budget.

Oversee purchase of classroom supplies and equipment.

Supervise classroom schedules, space, and equipment.

Establish and maintained public relations and communications.

Maintain positive and on-going system of communication between preschool and parents.

Prepare, distribute, and collect enrollment materials.

Ensure compliance with all licensing regulations.

Plan and equip indoor and outdoor areas to reflect a Christian environment.

The Graphics Group, Dallas, Texas

Staff Accountant 08/2006 – 04/2008

Performed account reconciliations and general ledger entries

Spearheaded the new company customer relationship initiative

Maintained and built strong relationships while assisting and advising in financial decisions and choices

Championed the managed accounts department of the business managed client books and accounts

Monitored proper controls and systems to manage effectively inventory levels Managed accounting department reporting directly to controller

Instituted a financial reporting system that met GAAP standards

Conducted audits across graphics and printing technology industries

Posted to general ledger accounts and performed cash flow analysis

Prepared monthly financial statements and reports

Analyzed business performance to maximize operations

Prepared reports, budgets, payroll, and sales taxes

Researched and resolved any out of balances amounts

Mattress Giant Corporate Headquarters, Addison, Texas

Lead Reconciliation Analyst 09/2005 – 07/2006

Reconcile daily store sales for method of payment and account accuracy.

Reconcile Telecheck, Credit Cards, and Cash receivable accounts daily.

Record any discrepancy items and make necessary adjustments to customer accounts.

Prepare weekly discrepancy reports.

Maintain month-end standard journal entries i.e. Credit Card Roll-up and TeleCheck fees.

Wirenix, Inc., Richardson, Texas 06/2004 – 08/2005

Accounting/Administration Manager/Benefits Coordinator

Provide executive-level administrative support to the President, Vice President and Chief Financial Officer.

Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.

Liaise between all impacted departments to ensure proper lines of communications compliance with complex reporting practices.

Plan and coordinate corporate luncheons and develop presentations for related on-site and off-site meetings.

Organize the details of special events, travel arrangements, corporate agendas and itineraries.

Direct business relations and distribution of company literature to stimulate client interest and sales leads.

Manage capital purchases, direct vendors relations, generate and maintain equipment tracking records.

Process monthly expense reports reflecting documents and budget code indexes.

Prepare and maintain weekly attendance and annual vacation records.

Collaborate with departmental managers on weekly postings for master reports.

Facilitate the accurate and timely writing, editing and preparation of final copy from draft to distribution.

Perform accounts payable functions for operating expenses.

Manage vendor accounts, generating weekly on demand checks.

Manage financial departments with responsibility for Budgets, Payroll, Accounts Payable and Receivable.

Perform general office duties and administrative tasks.

Manage the internal and external mail functions.

Provide telephone support.

Scheduled client appointments and maintained up-to-date confidential client files.

Assist with hiring procedures, screening of candidates, coordinating interviews.

Prepare presentations and manuals.

Researched, developed, created and published first company employee manual.

Coordinate the implementation of insurance benefits including enrollment, changes, and terminations for medical, dental, vision, long-term and short-term disability benefits.

COMPUTER SKILLS

Windows 2010; Microsoft Word, Excel, PowerPoint, Access, Publisher, Adobe Illustrator, Photoshop, Outlook Express; Scanning Technology

EDUCATION & CERTIFICATIONS

Stephen F. Austin State University, Nacogdoches, Texas

Working for Bachelor of Liberal Arts, English & Psychology

Contact this candidate