Purchasing Director

ALAN G. IRELAND **** Firethorn Drive • High Point, NC 27265 • 336-***-**** • *********@*****.***

SYNOPSIS:

ACCOMPLISHED BUSINESS ADMINISTRATOR with expertise in management, supervision and procurement. Emphasis in research and development of projects and personnel. Well-rounded experience transferable to all businesses and industries.

HIGHLIGHTS OF QUALIFICATIONS:

• Highly motivated to achieve. • Loyal, dependable and focused.

• Excellent organizational and communication skills. • Thorough and precise inattention to detail.

• Work well in a team-oriented or autonomous setting. • Skilled multi-tasker.

PROFESSIONAL EXPERIENCE:

WINSTON-SALEM STATE UNIVERSITY, WINSTON-SALEM, NC, 5/06-PRESENT

DIRECTOR OF PURCHASING SERVICES

Responsible for enforcing compliance with North Carolina state contracts, includes contact with university legal department, State Attorney General and Division of Purchase and Contract.

Maintain entire purchasing budget, establish line items, transfer funds, and authorize all expenditures in purchasing department; prepare weekly, monthly, and yearly reports, all of which are used to support overall objectives of Finance and Administration as well as university.

Management of Purchasing Department and Central Receiving fixed assets that include employee hiring, dismissals, counseling, reassignments, and promotions. Maintain knowledge of university’s grievance, disciplinary and personnel procedures.

Establish and implement departmental goals and objectives. Evaluate staff members on a scheduled basis in compliance with North Carolina Performance Management System, which outlines specific guidelines for employees’ evaluations.

Establish and maintain training schedules for staff and new employees within department, includes setting budget levels and providing release time for employees to attend job related training seminars.

Conduct periodic meetings with Manager of Central Receiving to review and update departmental policies and procedures and to discuss freight regulations, safety procedures and inventory control.

Responsible for overall operation of University’s Purchasing Card Program (PURCARD), this is a Visa based credit card program sponsored by Division of Purchase and Contract.

Maintain oversight of total procurement process to ensure State guidelines are followed during a formal or informal bid and issuance of price quotes; requires better than average knowledge of product market.

Supervise processing of requests for personal service contracts, including reviewing vendor lists, writing request for proposals, conducting and awarding contracts.

Assign special tasks that require extensive research – i.e. forming special committees or providing research for a state legislator or purchase/contract Inquiry. These assignments required formation of special strategies to achieve objectives.

HIGH POINT HOUSING AUTHORITY, HIGH POINT, NC, 6/01-5/06

PROCUREMENT OFFICER / CONTRACT ADMINISTRATOR

Developed Requests for Proposals and/or Invitation for Bids for various projects for Authority. Formulated “comprehensive

statement of work” for each project proposal.

Negotiated complex contracts, agreements and purchase orders with vendors for compliance to HUD guidelines.

Prepared contracts with detailed work specifications and appropriate government regulations and requirements.

Prepared and presented agenda items to Board of Commissioners, including contract award recommendations.

Analyzed price and cost information relating to contracts; incorporated federal, state, and local procurement policies and procedures into all contracts. Conducted bid openings/prepared bid tabulations for bid evaluation and selection process.

Interacted with Dept. Directors, Authority employees and contract employees in coordinating completion of projects.

Arranged and conducted pre-bid conferences and meetings. Reviewed and approved contractual agreements, subcontracts, negotiated contracts and amendments, price and verified contract work performance.

Advised Authority on project progress. Prepared POs, purchase requisitions and formulized agreements with suppliers.

Maintained a comprehensive tracking system: track payments and expiration dates, prepares and submits reports to Management (MWBE) and to Section 3, HUD.

Received/reviewed reports, records, documents, charts, graphs, payment, purchase requisitions/orders, invoices, statements of work, proposals, contracts, contract database, insurance certs., technical study reports, proposal requests, etc

HIGH POINT HOUSING AUTHORITY EXPERIENCE CONTINUED...

Prepared records, reports, charts, documents, graphs, etc., such as legal advertisements, board agenda recommendations for Executive Director, request for proposals, invitations for bids, contracts, purchase orders, purchase requisitions, statement of work, letters, faxes, etc.

Referenced to manuals texts, drawings, documentations, Federal Acquisition Regulation, NC State Statues, internal procurement policies, Federal Government Debar Lists, specifications, drawings, manuals, etc.

Interacted with attorneys, consultants, supervisor, all departments, vendors, directors’ engineers, architects, etc.

GUILFORD TECHNICAL COMMUNITY COLLEGE, JAMESTOWN, NC, 4/00-6/01

PURCHASING MANAGER

Responsible for managing all purchasing and equipment inventory functions for college including supervision of staff.

Purchasing functions included review and approval of requisitions, determination of appropriate acquisition procedures and coordination of quotes and bid activities.

Equipment inventory functions included coordination of physical inventory, maintenance of accurate equipment records, and reconciliation of equipment inventory records with college financial records and disposal of surplus equipment.

NC AGRICULTURAL & TECHNICAL STATE UNIVERSITY, GREENSBORO, NC, 1993-2000

BUYER

Resource person for departments in acquiring goods and services. Assisted in purchase decisions and specification writing for bid advertisement. Applied excellent writing skills in composing and editing of bids.

Liaison with State Purchase and Contract Division on policy issues and purchases.

Executed state and university guidelines with specific emphasis on ensuring the wide use of university funds in the procurement of various types of equipment. Perform duties with responsible independence and confidentially.

COCA-COLA CONSOLIDATED COMPANY, RALEIGH, NC, 1991-1992

ASSISTANT MANAGER, 5/92-4/93

Implemented sales analysis and marketing communication strategies for business to business and consumer clientele.

Supervised development and training of new hires for Route Sales and Route Settlement Procedures.

Handled and developed un-serviced accounts and product complaints; trained employees in Merchandising Standards.

MANAGEMENT TRAINEE, 6/91-5/92

Directly responsible for personal development and growth in business operations including marketing/advertising promotions.

ITT FINANCIAL SERVICES, GREENSBORO, NC ASSISTANT MANAGER, 1989-1991

EDUCATION:

Bachelor of Arts in Business Administration, Winston-Salem State University, Winston-Salem, NC, 1990

Certified NC Superior Court Mediator, 2004

College Business Management Institute (CBMI), 2007-2010

Enrolled Six Sigma Black Belt certification program, 2011

TRAINING PROGRAMS:

National Association of Educational Buyers Purchasing Institute (NAEB)

Advanced Purchasing Institute (Beginning & Advanced)

The Complete Guide to Working Better with Vendors and Suppliers

National Institute of Governmental Purchasing General Public Purchasing and Material Management

AFFILIATIONS:

Winston-Salem State University Hall of Fame Committee Member, UNC-GA PACE Ecommerce Committee, Northwest Piedmont Service Corps Advisory Council Board, Winston-Salem Chamber of Commerce, Black Men for Change Advisor (Winston-Salem State University student organization), High Point Prison Ministry Board, Leadership High Point, United Way of the City of High, Bill Hayes Athletic Foundation Board.

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