Business Administration
Resume:
Vicki Kay Weeks
Sugar Land, Texas 77479
Objective To be an asset by performance, knowledge and growth.
Experience
**/**** – 04/2008 UTMB Correctional Managed Care/TDCJ Richmond, TX
§ Confidential records for: Human resource areas of timesheets (KRONOS) leave accruals, FMLA packets, and other information such as benefits, taxes, and company standards.
§ Input of: credentials, mandatory continuing education hours, and CPR certifications.
§ Travel reimbursements for UTMB CMC employees of four prison units (over 100).
§ Set up and reservations for monthly safety meetings including correspondence and preparation of the agenda, minutes, and attendance. Put together binders and handouts for the meetings and ensure all employees either attended or received the information from the meetings for four units.
§ PEER education correspondence, lay-ins and supplies (for inmates at the unit – over 500 at the unit).
§ Processing of: Medical records, infirmary count, and departmental correspondence using Microsoft Word & Works, Excel, Emerald, Access and DOS and Power Point.
§ Pick up and delivery from the courier.
§ Posted legal posters, company news, and TDCJ warden’s letters.
§ Responsible for a set of keys to offices and PEER supplies. At a prison site, not all personnel are given this responsibility, the fewer the better for security.
8/2006 - 10/2007 Kinder Morgan Engineering & Conveying Houston, TX
Administrative Assistant to the Director of Engineering and Conveying.
§ Preparation on: Conveying projects, proposals and bids. Typing, making binders and delivery of blue prints and CDs to jobs sites locally and abroad and keeping track of them. Setting up meetings in-office or reminders for off-site meetings. Meeting with the outside or subsidiary company representatives who we were bidding with (local and abroad) to ensure accuracy in project details, supplies, compliance, and timeframes. Referencing past performance from other clients, records, bids and blue prints. Kept records on current and past jobs and posted the current jobs. Detailed folders for all partitions and legalities of new jobs and past jobs. Posting bid amounts, and corresponding with the managers of the jobs. Process drawings from the engineering department with coding and send to the shop for construction (at times using AUTOCAD).
§ HR clarifications and information for office (16) and shop (36) employees, including Workman’s compensation, screening, background check and employment validity. Posted legal posters and corporate news.
§ Payroll. Preparing the weekly payroll for the office, shop, contracted, and temporary employees. Separation processing and hiring processing Posting job openings with the corporate office by computer program, staffing agencies, newspaper, and magazines. Completion of exit interviews completed and processed.
§ Client liaison: direct in-coming clients (both phone and in-person) to the correct department. Handling confidential records accordingly. Keep supplies, repairs and new items processed and updated. Process other pertinent information and correspondence as it comes in.
§ Prepared information for: Conveying Representatives (Nation wide)(sales), by insuring the delivery of delivery of pertinent information (books, brochures, CD’s, etc…) to help enable the representative to sell our product.
§ Prepared: Power Point presentations and folder/ brochure designs using project photos and detailing the presentation of the product for clients, job fairs, recruiting (college students), and product fairs in-state and across the states.
§ Arranged: travel locally and abroad (including passports for employees), sales representatives, contractors and guests going to the job sites, prospective job sites, and for relocating.
§ Communications: phones, international phones, radios, pagers, cell-phones and keep up with the security and codes of the office phone/answering system.
§ Accounting: Preparing incoming invoices, purchase-card statements and purchase orders for processing, company credit cards, purchases, and applications. Complete expense reports for the branch employees and send to corporate accounting. Handle accounts receivable checks.
9/2004 – 5/2006 Mesa Vista Consolidated Schools El Rito, NM
Administrative Assistant to the District Superintendent.
Recording Secretary for the Board of Education.
Custodian of Public Records.
Notary Public of the State of New Mexico.
§ Set up and prepared for: all District Board Meetings, Special Board Meetings, Elections and Posting throughout the district for upcoming meetings; Recording Secretary to the District Educational Board, recording and transcribing minutes in draft and finality and preparing all documents to be signed by the Board Members. Arrange travel, accommodations, and boardrooms for Superintendent, Board Members and District Administrators for out-of-district conferences and trainings. Prepare Board Meeting Packets and delivering them to all Board Members and Administrators.
§ Human Resources: Process applications and background checks through the District Office and Public Education Department of the State. Review files for complete records. Prepare packets and notices to keep personnel licenses up to date. Prepare files and records for the State Auditor. Prepare and type yearly contracts and salary endorsements, configuring the breakdown of the pay and days working and send to Business Manager for approval.
§ Custodian of Public Records: Prepare records (written or taped) and redact items of non-public information criteria. Working with the School District’s Attorneys and Secretary of State’s office on preparation for multiple media requests and legal documents for records of public review.
§ Business: Prepare certification bi-weekly for Central Office Staff, including keeping records of professional, sick, annual, personal, bereavement and release time. Process requests for overtime and expended time. Prepare invoices on per diem and for Board Members and some Central Office staff for payments.
§ Mail: Prepares outgoing mail, open and disperse mail within Central Office and in boxes for the school sites. Disperse interoffice documents signed by the Superintendent to the Business Manager or Payroll Manager.
§ Technology: Tutor other staff; occasionally fix computer program errors, when the Technology Director is out of reach. Design certificates and other types of formats including excel, typing, computer data, power-point, MS word, Microsoft Publisher, searching the internet for various projects, Microsoft Network emailing, going on-line for State Mandated License searches, codes, legalities pertaining to the district through the State Secretary’s Office, downloading newsletters of updates and dispersing vital information.
§ Safety: Set up for bus, alarm and other equipment inspections. Arrange for drug testing mobile, background checks, fingerprints, secure campuses, and fire drills.
§ Office: Filing, answer phones, fax, and correspond with employees, parents and community members.
2003-2004 Espanola Independent School District Espanola, NM
Abiquiu Elementary School
District NEA Representative
§ Human Resources: Process time sheets for the school. Have attendance and duty rosters posted weekly. Call in substitutes for any staff positions.
§ Students: Keep records up-to-date and confidential. Process in-coming and out-going students. Record all attendance; illnesses, injuries, and making sure persons dropping off/picking up students are on the parental permission/list of appointed parties.
§ Transportation: Records on Bus Drivers, routes, field trips and permission slips. Turn in transportation changes, bus incidence reports and notification of school closings and days off to Bus Drivers.
§ Maintenance: Keep a roster of maintenance and custodial requests for the maintenance crew and prioritizing the duties.
§ Business: Accounts receivable, bank deposits, requisitions, purchase orders for all school supplies (teaching, maintenance, cafeteria, administrative). Pick-up and prepare mail.
§ Cafeteria: Lunch counts, accept lunch money and prepare tickets for those paying for lunch. Turn in supply order.
§ Technology: Technology coordinator at the school site. Tutor other staff, fix computer program errors and maintain the upkeep of computers in the computer room. Attended meetings for upgrades to the schools system.
§ Coordinator of: Advertisement, invitations and other preparations for Open Houses, school, class and other programs for the school, community and elections, using Word, Power Point, and Excel.
§ Office: Type correspondence, requests, program grants, filing, answer phones, fax, copy, order books, and pick up or order supplies.
1999-2001 Texas Department of Criminal Justice Huntsville, TX
Classified Records
§ Screen incoming packages and mail going to inmates. Proof, screen and prepare inmate files. Completion of inmate files for the parole board or other committees. Confidentiality and accuracy were high priority.
Education 1982-1983 Navarro College Corsicana, TX
§ Certificate in General Business
1984-1994 Trinity Valley Community College Athens, TX
§ Business Administration & Accounting
§ Dean’s List
§ Phi Theta Kappa Honor Society
2005 – 2006 Northern New Mexico College Espanola, NM
§ Business Administration & Education
§ Dean’s List
§ Who’s Who List
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