Administrative Assistant/Accounts Payable

Shelly Scoma

Resume

OBJECTIVE

I am a highly motivated, self-starter, multi-task worker seeking employment in Administration Services, Accounting, Facility Services and/or Purchasing. I would most like to utilize all of the extensive experience that I have gained throughout my employment history. I have found especial liking of data entry, ten key and research.

EXPERIENCE

8/07-3/08 3E Company 1905 Aston Ave. Carlsbad, CA. 92008

Manufacturer Data Analyst-Obtainment of Material Safety Data Documents for contracted clients. Responsibilities included, establishing contact with manufacturer, data entry, data base maintenance, internet research, oral and written communication skills and ability to multi-task. For verification of employment please call Kelli Kraus 760-***-****.

1/03-8/07 Various Temporary Agencies

Administrative and Accounting Assignments-I have been working with various temporary agencies, the assignments included: multi-task Administration Services and Accounting duties. Accounting duties included: Accounts Payable, Receivables, Collections, Premium Accounting and Purchasing. Administration Services includes numerous variations of duties that I have described below in my previous employment history. Helped start up company and continued to work with After Hours Office Cleaning as administrative and custodian, part-time.

12/2000-1/03 Axelgaard Manufacturing, 1667 South Mission, Fallbrook Ca. 92028

Accounts Payables/Receivables- Reconciliation of vendor invoices for resale and non-resale product. Process and maintain the appropriate paperwork, purchase orders and delivery receipts on product. Process and prepare weekly and monthly vendor checks and assisted Accounts Receivables with monthly statements and collections. Assisted in daily back up for Receptionist on phones. For verification of employment: Judy Phillips 760-***-****.

9/99-2/2000 Bergensons Property Services Inc., 1959 Plaza Real, Oceanside Ca. 92056

Operations/Dispatch Administrator- Corresponded with Property Management clients. Processed proposals and dispatched maintenance and landscape personnel, assisted in property walk-through. For verification of employment: Mary Altouian 760-***-****

9/93-5/99 Benefit Consultants Inc., 1125 Industrial Road, San Carlos Ca. 94070

Facility Administrator-Managed all aspects of facility needs. Purchased office supplies, equipment and preprinted-material. Managed and maintained the company’s security system, facility vendor services and resources. Supervised Administrative Clerk personnel. Maintained warehouse stored inventory of office supplies and printed material. Managed office projects including relocations and work are reconfiguration. Organized special office events for meeting and holiday parties. For verification of employment: prior Manager Linda Bunyard 614-***-**** (office in San Carlos closed).

Summary of Clerical Application Skills

Accounting Related Skills

• Reconciliation/Audit vendor invoices for weekly and monthly payments.

a. Attached and verified appropriate back up on invoices and prepared for Controller’s approval for payment.

b. General ledger; Assets, Liabilities and Expenses.

• Audited and Processed Reports

a. Audit and process month end Depreciation Reports on product exceeding $1,000.00.

b. Updating and processing Project Reports.

• Collections/Credits

a. Calling on customer on past due invoices.

b. Faxing statements to customers.

General Organizational Skills

• File management systems

a. Basic alpha/numeric

b. Managed and maintained Accounts Payable and Receivable files system.

• Mailroom management systems

a. Sorting and distribution to all departments.

• Warehouse inventory management/shipping and receiving

a. Miscellaneous supplies.

b. Preprinted material.

Technical Skills

• Windows applications (typing speed approximately 45-55 wpm)

• MS Office: Basic, intermediate and advance applications.

a. Word; Last tested 94% on version 2003.

b. Excel; Last tested 96% on version 2003.

c. MS Access; Basic and intermediate.

d. MS Outlook; Basic, intermediate and advance applications.

e. Various Accounting software including, Fourthshift and Timberline.

Most other software was Microsoft programmed for the specific companies requirements.

• Data Entry (8500 kpm)

a. Advanced levels for various data entry requirements.

b. Ten key by touch.

• Copy Machine Operations

a. Basic, intermediate and scanning applications on various s.

• Fax Machine

a. Processing and monitoring incoming and outgoing faxes manually or on-line.

• Phone Skills

• Limited line systems.

a. Message recordings to forward onto appropriate personnel.

Contact this candidate