Administrative Professional

Delfino B. Martinez

**** ****** ******

Westminster, Colorado 80031

303-***-**** ***.********@*****.***

Administrative Professional

Extensive experience providing executive level administrative support for corporate officers in a high profile and professional capacity. Motivated self-starter providing advanced administrative functions with a solid record of initiating and successfully executing projects. Excellent organizational and people skills, as well as excellent problem solving abilities to enhance the company image and the overall work environment.

Professional Experience

IDEA (Ideas Directed @ Eliminating Abuse) – (2007-3/2010)

Consultant / Special Projects Coordinator / Administrative Specialist

Counseling Services Agency for Court Mandated Clients to include DUI, Domestic Violence, Alcohol

Abuse, Anger Management, ATR (access to recovery for Meth users), Adult Responsibility and Monitored

Sobriety.

· Consultant is all aspects of the business. Manage and train new staff in all administrative procedures and

entry of new clients into database. Implementation of Process Improvement strategy to streamline all

administrative processes for four IDEA locations.

· Auditing of client folders for accuracy and pertinent information received from Courts, Probation

Officers, Case Managers, Social Services and Intervention Agencies.

· Implementation of new projects to include filing application to IRS in order to become a non-profit

organization, application to become a Medicaid provider, application to include Smoking Cessation as

part of treatment.

· Attendance at various networking seminars in the preparation to become a non-profit agency for the

purpose of grant writing and fundraising.

· Numerous other duties as required by CEO/Executive Director

Coors / Molson Coors Brewing Company - (1988-2007)

Molson Coors Brewing Company – (2005-2007)

Senior Executive Assistant to Global CIO

· Accurately maintained Global CIO calendar, planned and coordinated meetings and activities for CIO.

Communications were clear, concise and presented in a professional manner.

· Coordinated travel for CIO to ensure arrangements were made with accuracy and cost efficiency. Used

sound judgment in booking both domestic and international travel, hotel, car rental, etc. ensuring all

pertinent information was accurately communicated.

· Provided specific duties for VPs/Directors/Managers of I/T and certain email requirements. Supported

Global I/T during the plan process. Discussed meeting priorities with CIO with proactively day before

calendar discussions for next day and weekly planning. Maintained all employee requests. Scheduled

1x1s with direct reports, monthly staff meetings and planned and coordinated team building events and

other meetings as needed.

· Prepared and processed CIO expense reports for reimbursement to corporate card account with accurate

documentation for all reports. Maintained department files and the Global I/T website calendar. Lead the

development of the Global I/T team meetings and coordinated logistics to include location and

audiovisual needs. Assisted with planning departmental picnic, holiday gatherings and other special

meetings.

· Managed vendor call solicitation, directing calls to the appropriate personnel for response and/or follow

up. Maintained supply budget with adequate supplies. Developed and maintained a good rapport and

working relationship with all persons involved to ensure the successful completion of objectives and

confidentiality as required.

Coors Brewing Company – (2000-2005)

Senior Executive Assistant to US CIO

· Accurately maintained US CIO calendar, planned and coordinated meetings and activities for CIO.

Communications were clear, concise and presented in a professional manner.

· Coordinated travel for CIO to ensure arrangements were made with accuracy and cost efficiency. Used

sound judgment in booking both domestic and international travel, hotel, car rental, etc. ensuring all

pertinent information was accurately communicated.

· Provided specific duties for VPs/Directors/Managers of I/T and certain email requirements. Supported

Global I/T during the plan process. Discussed meeting priorities with CIO with proactively day before

calendar discussions for next day and weekly planning. Maintained all employee requests. Scheduled

1x1s with direct reports, monthly staff meetings and planned and coordinated team building events and

other meetings as needed.

· Prepared and processed CIO expense reports for reimbursement to corporate card account with accurate

documentation for all reports. Maintained department files and the I/T website calendar.

· Managed vendor call solicitation, directing calls to the appropriate personnel for response and/or follow

up. Maintained supply budget with adequate supplies group.

Coors Brewing Company – (1998-2000)

Executive Assistant to Sales Development Vice President

· Accurately maintained Sales Development VP calendar. Scheduled meetings and activities for Sales VP.

Maintained all employee requests, schedules and meeting requests that surround the Sales VP.

· Maintained files in a concise and effective manner. Developed retention plans for paper files and cleaned

and discarded files as appropriate.

· Developed Power Point, Excel and Word presentations as needed. Managed supplies for department. Set

up staff meetings and ensured follow-up occurred. Coordinated with Finance to accurately maintain the

departmental budget. Reported quarterly budget reports to VP on status of department.

Coors Brewing Company – (1996-1998)

Administrative Assistant to Sales Finance VP

· Performed administrative duties for Sales Finance VP. Facilitated communications effectively between VP and

Directors as well as other business areas, departments, outside companies and visitors. Developed and maintained

a good rapport and working relationship with all persons involved to ensure the successful completion of

objectives and confidentiality as required.

· Took the lead in the preparation and design of major presentations. Monitored calendars, scheduled meetings and

coordinated all presentations for the department to Senior Management, cross-functional and external. Prepared,

copied and distributed on-going reports and kept minutes for all meetings and conference calls. Maintained master

filing system to keep accurate records on all department activities.

· Maintained adequate inventory of all office supplies and forms required for the efficient operation of the

department. Managed space planning requirements, coordinating all moves within the department and acquiring

the necessary furniture.

Coors Brewing Company – (1995-1996)

Administrative Assistant Sales Operations

· Performed administrative functions for the Director of Sales Operations, Managers of Pricing, Forecasting and

Volume, Distributor Operations, Sales Information and Sales, Marketing and Finance. Facilitated communications

effectively between Director and Managers as well as other business areas, departments, outside companies and

visitors.

· Developed and maintained a good rapport and working relationship with all persons involved to assure the

successful completion of objectives and ensured confidentiality as required.

· Took lead in the preparation and design of major presentations. Monitored calendars, scheduled meetings and

coordinated all presentations for the department to Senior Management, cross-functional and external.

· Coordinated department meetings, functions and all personnel reviews. Prepared, copied and distributed on-going

reports and kept minutes for meetings and conference calls. Maintained master filing system to keep accurate

records on all department activities.

· Maintained adequate inventory of all office supplies and forms required for the efficient operation of department.

Managed space planning requirements and coordinated all office moves within the department and acquired

furniture as needed. Provided back up support to the VP of Sales.

Other positions held at Coors Brewing Company:

Marketing Operations Coordinator - (1993-1995)

Marketing Operations Department Secretary - (1991-1993)

Sales/Marketing Operations Coordinator - (1989-1991)

Sales/Marketing Operations Receptionist/Clerk - (1988-1989)

Investment Recovery Clerk - (1988)

Technical Skills/Professional Development:

Microsoft Office, Microsoft Outlook, Word, Excel, Power Point, Visio, Share Point

Executive Assistant Certification

How to Manage Multiple Projects

Human Relations & Effective Speaking

References available upon request.

Contact this candidate