Manager Administrative Assistant

KATRINA HIBBS SHIVER

**** ********** **** – Boston, GA

229-***-**** Cell Phone/Home Phone

OBJECTIVE: Seeking career opportunity based on experience and education.

PERSONAL INFORMATION: AGE: 45

BIRTH DATE: 1/25/67

HEIGHT: 5’

WEIGHT: 135

MARITAL STATUS: MARRIED

POSITION DESIRED: Payroll or Accounting Position

EDUCTION: High School Graduate

Associated of Science Business Administration

SCHOOLS ATTENDED: Dalton College

Sept 89 – June 92

Western Harnett High School

Sept 84 – June 85

Southeast Whitfield High School

August 91 – Sept 84

EXPERIENCE IN: Accounting 110 & 111, Business Law, Business Math,

Business English, Finite Math, Word Perfect, Typing,

Lotus, Excel, Basic Machines, Accounts Receivable,

Accounts Payable, Payroll, Cash Management, Bank

Reconciliation, Account Analysis, Sales and Use Tax,

Processing Self Insurance Health claims for payment.

WORK EXPERIENCE: City of Thomasville – Thomasville, GA

Feb 07 – 6/21/12

Administrative Assistant – CFO from Feb 07 to Nov 07

Payroll Coordinator – from Nov 07 to June 12

Administrative Assistant duties:

Maintain CFO’s calendar, schedule appointments, answer

CFO’s phone and take messages when out of the office.

Work with Insurance Manager and process Self Insurance

Health claims for payment. Order office supplies for the

Financial Department. Process purchase orders thru the

Gems Software program.

Payroll Coordinator duties:

KATRINA HIBBS SHIVER

PAGE #2

Processed Bi-weekly payroll for approximately 450 employees which consisted of 2 different companies. Verified all time sheets for accuracy in following the Human Resources guidelines for how the City pays their employees. Made changes to employees banking, IRS W4 forms, and

deductions for City benefits as needed. Balanced payroll,

processed ACH direct deposits, printed and distributed

checks to departments. Processed Federal and State

taxes. Sent electronic file for Pension contributions.

Worked closely with Human Resources on processing the

needed changes to employees pay, new hire set up and processed Discretionary Bonuses on off payroll weeks.

Maintained files for employees records and time sheets.

Processed Quarterly Federal and State tax returns for

payroll taxes. Processed Monthly Pension Checks for the

City’s Pension Fund, filed Federal and State payments and

returns maintained files for all of the City Pensioners along

with files for future retires under that plan. Processed

monthly Commission checks for Marketing personnel. Performed year end tasks for maintaining Annual leave balances as well as Family sick, funeral and Military leave that each City employee was entitled to. Processed Quarterly records within payroll for any Gift Cards over $25 that was purchased for employees to make sure that the City maintained accurate records for W2 purposes as well as Quarterly tax returns. Processed yearly W2 records and 1099R records. Supplied requested Data for the Pension records to Pension Board Consultants so that pension statements could be given to potential retirees so they could see their projected Pension benefits at the time of their retirement. Helped as needed to complete any year end deadlines that the City’s Accountants required help on.

Five Star Food Service, Inc. –Chattanooga, TN

Mar 98 – Nov 06 Cash Management Manager

Maintain and control bank balances for 7 bank accounts.

Transmit daily wire transfers. Complete entries to Cash

Management and General Ledger. Complete monthly bank

reconciliations. Post and deposit Accounts Receivable

payments. Post and deposit Rebate payments. Book

monthly rebates and keep track of daily payments to balance

to General Ledger. Complete monthly Sales & Use Tax for

KATRINA HIBBS SHIVER

PAGE #3

Alabama, Florida, Georgia, North Carolina, South Carolina,

Tennessee and Virginia. Consolidate returns for Alabama,

Georgia and North Carolina to pay electronically.

Munekata America, Inc. – Dalton, GA

Dec 96 – Mar 98 Dalton location went out of business

Accounts Receivable, Collections, Payroll, Assist in

Accounts Payable, Assist in Inventory Functions, General

Ledger Account Analysis, Maintain Daily Cash Balance,

Reconcile Bank Records, Transmit Daily Wire Transfers

Oct 97 – Received an award for outstanding work in

collecting past due balances and for efforts as a team player.

Flagship Carpets – Chatsworth, GA

Nov 94 – Dec 96

Accounts Receivable, Collections, Accounts Payable,

Commissions, Purchasing, Maintain Banking Records

Conquest Carpet Mills – Dalton, GA

Aug 94 – Nov 94

Collection Analyst

ConAgra Poultry Company – Dalton, GA

May 89 – Aug 94

Positions held: Account Payable Clerk, Office Manager

And Credit Manager

Feed Mill Location (2 years) – 1 girl office – Performed

Accounts Receivable, Accounts Payable, Payroll and

Scheduling Delivery of Grain for production.

Credit Manager – Held position for 1 year before Credit

Department was centralized in El Dorado, AR.

Office Manager – Held position for 1 year until office was

Consolidated, position was no longer available.

ACTIVITIES/INTEREST: Interests include old car activities, riding motorcycle with

Husband, cross stitching, singing, playing piano, spending

KATRINA HIBBS SHIVER

PAGE #4

time with family and spoiling my Grandchildren

REFERENCES: Byron Hill – Heatmax – Inventory Manager Retired

706-***-**** – Home

Linda McCall – Shaw Industries

Corporate Assets Manager – 706-***-****

706-***-**** – Home

Carol Jordan - Lyle Industries

A/P Clerk – 706-***-****

706-***-**** – Home

Dick Dotson – Five Star Food Service – Retired

Chief Financial Officer

706-***-**** – Cell

Jerry Sangster – City of Thomasville

Financial Accountant – 229-***-****

229-***-**** – Cell/Home

Contact this candidate