Administrative Assistant/Data Entry

Objective:

I am seeking to secure a new position where I can be challenged and take advantage of my skills along with being ambitious, self motivated and detail-oriented. I am comfortable with adapting to change and being responsible for the day-to-day work of a large or small department.

Experience:

8/2008 – Current Bow Tie Inc. Laguna Hills, CA

Classified Support Coordinator

Responsibilities include, but not limited to; process and schedule both new and renewal advertisements. Communicate regularly with sales team, editorial and design. Create excel spreadsheets to track status of ads, updating daily. Adhere to closing deadlines. Follow through to final ship of magazine titles from beginning to finish of issue including final proofing of ads. Make sure each ad is paid for and placed accordingly in the magazine during the production process. Make sure each ad received is accurately inputted and proof all ads to ensure contact information and spelling is correct. File all paperwork for magazine title. Search for new potential clients to advertise, and enter contact information in to an excel spreadsheet.

11/2005 – 7/2008 Moscow-Pullman Daily News Moscow, ID

Office Coordinator/News Clerk

Responsibilities include, but not limited to; providing customer care, answering telephones, taking classified ads, building advertisements for community tag pages. Taking customer subscription payments, entering vacations, and new customers into the database “Newzware”, assisting customers with any circulation questions or issues, opening and closing the office, ordering supplies, organizing newspapers, and entering archives. Typing presses releases, obituaries, engagement, wedding and anniversary announcements, re-typing a weekly column, as well as producing a community calendar, events calendar, and a schedule of club events. Proof –reading and editing pages for paper.

1/2005 – 7/2005 Priority Staffing / Maintenance Match Irvine, CA

Administrative Assistant

Responsibilities included, answering multiple phone lines for two different companies, typing resumes for recruiters, garnishments and EDD claims, filing, access the payroll database Coats to print year-to-dates on employees, end assignments, get information regarding employment, pay-rate, date hired and terminated, get new applicants started on applications and tests, interview person for Administrative Assistant position and train new Administrative Assistant, assisted payroll in sending out 200 – 300 checks per week, assisted payroll in sending out 50 – 100 invoices per week, organize invoices, W2’s and visitor check-in information, input first aid and injury reports into Excel spreadsheet, assembled and mailed out new hire packets for new employees, type workers compensation information in English and Spanish, enter time cards into Excel spreadsheet, verify checks and employment history, assemble and mailed out health and safety packets to all of our companies and made collection calls for accounts receivable.

12/2001 – 8/2004 Lightspeed Fine Art Irvine, CA

Administrative Assistant

Responsibilities included, but not limited to, answering the telephones, providing help to customer regarding their orders, scheduled appointments and travel arrangements, filing and order entry into computer database. Other duties were attending trade shows and conventions as a representative of the company, selling art and collectible memorabilia, cash handling, building art kits, and filling orders as well as packaging and shipping the orders out to clients.

Education:

High School Diploma. Penn Foster High School. Scranton, PA

Currently attending University of Phoenix for an AA in Psychology

References:

Available upon Request

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