Executive Administrative/Personal Assistant

Felicia Anderson

Extremely detailed oriented professional with strong organizational, communication and analytical skills coupled with the knowledge of the Business Management Industry that has the will to implement new processes and the ability to adapt in any situation.

SUMMARY OF QUALIFICATIONS:

• Extensive administrative and general office duties

• Detailed in tracking/recording billing entries and analyzing/tracking payments by cost center

• Extremely proficient in Excel, Word, Power Point, Outlook, Net Meeting, Live Meeting, etc.

• Strong at implementing and owning new systems

• Great with detailed reporting and working with timelines

• Light SAP, MS Access, MS Project

• Basic Understanding of Accounting Principles

• Strong communication, interpersonal and presenting skills

• Able to proactively take on projects independently with sustained effort

• Extremely organized, detailed oriented, resourceful, engaging and open minded

• Extremely responsible approach to time sensitive task and the ability/willingness to learn quickly

• Excellent at keeping detailed filing system

PROFESSIONAL EXPERIENCE:

Virtual Project Manager/Event Planner October, 2010

Blouzefest, Inc. – Hollywood, CA

Planned a two-day annual event for client. Duties included, but not limited to: followed up with and managed the entire event team and their project schedules, booked and managed promo models, created detailed updated spending budgets and weekly detailed reports, created and delivered required documents/report updates via Google documents, corresponded with vendor contacts at the Improv LA, drafted and finalized all Mail Chimp newsletters and imported all contacts into mail chimp.

Virtual Administrative Assistant August, 2010

Zoom Errands, Inc. – Los Angeles, CA

•Prepared detailed accounts receivable/accounts payable Excel spreadsheets for 2006, 2007, 2008, 2009 & 2010 for Dentistry client. Also, prepared and maintained payroll for fiscal year 2010 for Dentistry client.

Virtual Administrative Assistant January – September, 2010

Duke Media, Inc. – Los Angeles, CA

• Prepared and maintained daily schedule.

• Coordinated meeting space along with the requirements of each meeting. Meeting requirements included: teleconferencing, video conferencing, project/laptop setup and refreshments.

• Placed and followed-up on all client/production calls.

• Attended meetings and followed-up with detailed meeting notes

Executive Assistant to Sr. VP, Managing Director, CEO February, 2004 – December, 2008

P&G Professional Beauty Care – Woodland Hills, CA

• Checked all incoming emails and voicemails to ensure that all deadlines by manager were met.

• Processed the Web/Interactive Accounts for billing and coding for check request/purchase orders and logging/tracking/cross referencing with SAP to ensure no duplicate invoices have been submitted.

• Owned and facilitate day-to-day organization of calendar which included: scheduled team meetings, re-arranged calendar events for travel purposes, prepared travel itinerary, organized and prepared meeting details for all executive meetings, etc.

• Identified potential fires and moved into action to produce the best resolution.

• Followed up with all direct reports on material/projects/reports due.

• Screened all correspondence/calls as the direct contact for professional business partners corresponding to the CEO.

• Acted as the liaison for all Senior Management to the CEO.

• Provided executive and personal assistance to CEO.

Sales Administrator April - October 2003

MGA Entertainment – North Hills, CA

• Prepared Plan-o-grams for all designated stores.

• Prepared inventory and sales reports for each store.

• Maintained inventory lists and items for each store.

Executive Assistant to CEO & Office Operations Manager 2000 - 2002

Freedom Card – Marina Del Rey, CA

• Trained all employees on software and computer systems.

• Provided executive and personal assistance to the CEO.

• Traveled for sales conventions and sales training as needed.

• Assisted with all graphic design artwork for the company.

Administrator – Manager of Management Consulting Recruiting 1997 - 1999

Ernst & Young, LLP - Chicago, IL

• Prepared several detailed weekly recruiter activity reports.

• Prepared PowerPoint presentations for quarterly meetings.

• Updated detailed monthly financial reports.

Executive Assistant 1995 - 1997

Equis Corporation – Chicago, IL

• Prepared travel itinerary.

• Prepared PowerPoint presentations for meetings.

• Maintained several detailed data spreadsheets.

• Prepared correspondence.

EDUCATION

Business Administration/Computer Programming

Eastern Illinois University - Charleston, IL

• Completed 3 years of college courses.

High School Diploma: Chicago Vocational High School, Chicago, IL

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