Executive Assistant Human Resources

Andrea M. Montoya

408-***-**** | k4phwc@r.postjobfree.com | 4531 Cactus Hills Place NW, Albuquerque, NM 87114

Summary of Qualifications

Proactive, Detail-Oriented, Efficient, and Tech savvy

Strong Public Relations and Communications skills

Experienced in MS Office Suite, 70 wpm typing speed

Work Experience

Shibumi, LLC. March 2009 - Present

Personal Assistant

Transitioned from business to personal assistance with Founding Member of Madrone Capital Partners, LLC to ensure consistent support of all aspects of personal, business, and family travel, philanthropic events, scheduling, children’s activities, etc., while maintaining confidentiality of family activities. Maintained contact database for personal and philanthropic contacts, coordinated numerous holiday and event mailings. Proven track record of working remotely successfully.

Madrone Capital Partners, LLC. April 2007 – March 2009

Office Manager / Executive Assistant

Retained to increase operational productivity and quality and to employ the utmost levels of diplomacy and discretion in interacting with prestigious clients and dealing with highly confidential information. Provided support for three Partners, including meeting coordination for business and personal engagements and extensive travel arrangements (domestic, international, commercial, and private). Created and maintained relationships with various internal/external personnel, clients, and service providers/vendors; implemented changes as required. Maintained detailed records relating to invoices, expense tracking/ reconciliation, budgeting, presentation preparation, and research as required.

Accomplishments: Madrone Capital Partners, LLC.

Overhauled the existing benefits plan to include more comprehensive medical plan and implemented a much needed dental plan. Ensured proper HR documentation obtained for each employee and implemented a documented holiday schedule. Managed all Marketing aspects of recruiting process to fill open positions for Associate and Administrative roles.

Successfully managed construction of new built-to-suit office, acted as liaison between various vendors, packed original office and unpacked into new office, purchased and approved furniture selections, selected and installed finishing touches to create a warm, welcoming, while professional environment.

Renegotiated IT contract to provide a streamlined, efficient coverage of IT support; Maintained consistent hands-on approach to understanding and managing IT set up and functionality, changed entire staff from Good Link to Blackberry technology, which ensured smoother operations of email delivery to handheld devices.

Oak Hill Investment Management, L.P. September 2005 – April 2007

Executive Assistant

Supported four full-time Executives and two part-time Executives. Coordinated and managed extremely busy and complex appointment (business and personal) and travel schedules (domestic, international, commercial, and private). Prepared expense reports and coordinated attendance to various private equity conferences and speaking engagements. Successfully managed all Marketing aspects of the recruiting and hiring process for multiple Associates from 2005–2007. Maintained confidential investment information relevant to each professional, as well as Executive’s personal/family information and associations. Provided additional support to Managing Partners throughout the organization, as needed.

Sanmina-SCI May 2003 – September 2005

Executive Assistant

Provided complete executive support to Chief Operating Officer and the Sr. VP of Corporate Development. Acted as liaison between Venture Capitalists, Board Members and top tier executives. Prepared expense reports, planned meetings, and coordinated extensive and complex travel arrangements (domestic, International, commercial, and private). Maintained confidentiality of current merger and acquisition opportunities, updating and distributing project-tracking report, document control and coordination of proposal procedures, including publishing and binding. Coordinated confidential Marketing efforts within the Corporate Development department, maintained marketing database, presented and implemented new ideas and processes for distributing internal information on finalized mergers/acquisitions.

County of Santa Clara, Department of Social Services November 2001 – May 2003

Executive Assistant, ACE

Provided complete executive support to Chief Deputy Director, second in command of the agency, including calendaring, scheduling disciplinary hearings, preparation of findings reports and decision letters, while maintaining confidentiality of the Director’s office. Provided additional support to Agency Director and Chief Administrative Office, as needed.

Jetstream Communications, Inc. March 1998 – November 2001

Business Program Administrator

Provided full administrative support for the Partner Program. Acted as the liaison for all internal and external personnel regarding all program inquiries, provided executive briefing on program status. Scheduled and participated in all partner visits and demonstrations. Successfully coordinated execution of NDA’s and Licensing Agreements, including revision review with legal counsel, and maintained database to track NDA and Licenses. Selected, designed, and ordered all Marketing materials related to the Partner Program. Coordinated presentation and trade show booth at SuperCom 2001 in Atlanta, GA within budget.

Executive Assistant to VP of Corporate Development and VP of Advanced Technology & Product Planning

Provided complete executive support to multiple VP’s, including extensive meeting and interview scheduling, preparation of proofing of presentations, complete coordination of travel teams, coordination of conference attendance and speaking engagements, successfully executed various team building events. Provided additional support to CEO and CFO, as required.

Executive Support to VP of Engineering, VP of Operations, and VP of Human Resources

Provided complete executive support to multiple VP’s, including extensive meeting and interview scheduling, coordinated agendas and presentations for All-Hands staff meetings. Provided full administrative support for Human Resources department including, preparation of HR documentation (Benefits Enrollment Forms, Offer Letters, Personnel Files, Stock Option Grants). Successfully coordinated and executed all company events, including location research, budget negotiation, contracts, set-up, tear-down, activities, agendas, food and entertainment.

Accomplishments: Jetstream Communications

Orchestrated 2nd Annual Holiday Celebration (Off-site)

Orchestrated and executed 2nd Annual Summer Blast Company Picnic (Off-site)

Coordinated monthly Employee meetings, including lunch (Off-site)

Coordinated monthly Employee Orientation II meetings, including lunch (On-site)

Orchestrated and executed 1st Annual Summer Blast Company Picnic (Off-site)

Orchestrated and executed 1st Annual Holiday Celebration (Off-site)

Coordinated various off-site team building activities

Coordinated daily dinner program for entire office (ranging from 8 to 175 people)

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