Administrative Assistant Office

Jere Reynolds Bethune

** ******** ***

Freehold, New Jersey 07728

Phone: 732-***-**** Cell: 808-***-****

*********@***.***

Profile: • Highly experienced in office and project management, event and conference planning, managing calendars, expense reporting, preparing presentations, and coordinating both domestic and international travel and logistics. Adept at managing multiple priorities and liaising with cross functional partners.

• Superior communication skills, clear and concise writer and communicator with many years experience in editing, proofreading, and graphic layout.

• Highly proficient in all Microsoft Office applications, including Windows Vista, Word, PowerPoint, Excel, and Outlook, along with SharePoint, Documentum, gXRS, CTO, Ariba, SAP, CTO, Quark Express, PageMaker, Photoshop, OrgChart Plus, and database programs.

Experience:

2010-Present Executive Assistant, Bank of America-Merrill Lynch, Pennington, New Jersey

• Executes administrative functions for the Senior Vice President of Technology Solutions, who manages a team of 1,200 persons. Manages calendars and phones, arranges travel, organizes off sites and events, prepares expense reports, approves as proxy expense reports and purchase requisitions for all direct managers.

• Arrange travel for direct managers and prepare and submit expense reports.

• Create and update organizational charts, phone lists, databases, and Excel spreadsheets. Create and update SharePoint sites.

2010-2010 Administrative Coordinator – Lean Sigma, Bristol-Myers Squibb Co., Princeton, New Jersey

• Coordinates Lean Sigma projects for the Director of Global Learning and Development and nine Lean Sigma coaches and trainers.

• Edits all PowerPoint presentations, designs, creates, and updates SharePoint sites, arranges and tracks training sessions and records, reserves conference space and Sametime sessions, proofs publications and arranges for professional printing, ships training materials domestically and internationally, creates and tracks purchase orders in Ariba and SAP.

2008-2010 Administrative Assistant, Marketing Department, Johnson & Johnson (Kelly Services), Skillman, New Jersey

• Executed administrative and marketing projects for Franchise Lead, Group Product Director, three Product Directors, five Assistant Product Directors and special projects for training and recruiting teams.

• Proactively managed calendars of Franchise Lead, Group Product Director and Product Directors.

• Researched and implemented travel arrangements and hotel accommodations both domestically and internationally. Scheduled interviews and travel for internal and external candidates for employment. Liaised with cross-functional partners.

• Prepared and completed expense reports, ran reports in IRI, and created and proofed PowerPoint presentations.

• Created purchase orders for contractor services, equipment, office supplies, and marketing samples. Managed sample inventory.

• Typed and proofed manuscripts for package labeling for three brands.

2005-2006 Communications Assistant, Office of the Governor, State of Hawaii, Honolulu,

• Researched and wrote background materials and talking points in preparation for Governor Linda Lingle’s public events and transcribed speeches. Wrote and edited articles on behalf of the Governor’s office, official messages, and correspondence.

• Followed through on strategic communications plans and generated publicity.

• Interacted with senior policy personnel, consulate officials, international dignitaries, governors, corporate leaders, and state department directors.

• Designed graphic publications for the Governor’s Third Annual International Women’s Leadership Conference.

1991-2005 Administrator/Editor, Calvary Episcopal Church Kaneohe, Hawaii

• Arranged conferences, meetings, supervised administrative personnel and volunteers, researched and completed travel arrangements, and directed the ordering of supplies for both office and physical plant.

• Researched and recommended the purchasing of network computers and office equipment and trained others in their use. Administered the Windows network.

• Organized multiple projects, scheduled meetings and took minutes, facilitated small groups, and trained and supervised up to 30 volunteers. Wrote press releases, publicity, advertisements, edited and designed the layout of monthly newsletters and other publications, and finalized all presentations.

• Installed and maintained all office software. Created and maintained the church website and database.

Travel Industry Experience:

• Served twelve years as a reservation agent for Pacific Southwest Airlines, San Diego, California.

Education:

• Bachelor’s Degree in Public Relations, Hawaii Pacific University (2005)

Community Service:

• Docent with the Monmouth County Historical Association for two historical homes.

• Recruited, trained, and supervised up to 30 volunteers for silent auction fundraisers; solicited donations; and created and published all auction brochures and advertisements. Supervised the actual events including setting up, resolving bidding irregularities, and closing out the cashiers.

• Supervised silent auctions for the Honolulu Academy of Arts, the Honolulu Zoo, and the Contemporary Museum.

• Served three years as a youth adviser and assisted in building a house with a non-profit organization in Juarez, Mexico.