Kaye

Katherine R. Agbulos- Nguyen

**** ***** **. ******, ** 94404

Cell: 510-***-****

e-mail address: ****.******@*****.***

OBJECTIVE:

To obtain a challenging position within a dynamic organization where I can utilize my work experience, computer skills and team building interactions.

EDUCATION:

Alta Vista High School , Mountain View, CA 1999- 2001

Los Altos High School , Los Altos ,CA 1997-1999

SKILLS:

Microsoft Word, Microsoft Excel, Outlook Express, Microsoft Office XP, Windows, Canvas 5, File Maker Pro, Adobe Acrobat, CMS OPEN, exceptional interpersonal skills (both written and verbal), accounting

EXPERIENCE:

Paine + Partners, LLC - Foster City, CA July 2007 – May 2009

Office Services Coordinator

• Provide clerical support to all Executive Assistants, HR and Accounting Department including data entry, preparation of correspondence, and maintaining company files

• Assist with preparation of various financial reports, expense reports for corporate and personal expenses, letters, projects and other office duties as needed by staff

• Handle word processing, photocopying, and filing for various documents

• Send and retrieve faxes

• Update procedure manuals

• Clean and maintain a professional and well organized office space

• Act as back up Front Office Manager and Receptionist for 4 hours or more and coordinate office coverage with staff

• Order office supplies

• Coordinate specific tasks with vendors

• Organize lunch/dinner menus for employees and client meetings

• Organize Limited Partner Conference with up to 400 guests and company events

• Conduct research and compile statistical reports for HR and accounting

• Focus on accuracy and timeliness

Reason for leaving: Downsizing.

Solyndra, Inc - Fremont, CA July 2006 – July 2007

Administrative Assistant

• Light accounts receivable

• Assisted outside recruiters with tasks and scheduled interviews

• Assisted executive staff with projects and other tasks

• Monitored visitors, vendors and customers with Passage Point Client (security system)

• Generated conference room schedules

• Prepared correspondence, letters, employee packets, memorandums, and reports

• Received/distributed internal and external mail

• Updated and implemented procedures

• Cleaned and maintained a professional and well organized office space

• Received new employees’ forms for new badges on Identacard Printer and made replacement badges

• Answered multiple phones lines with speed accuracy

• Performed general office duties such as maintained personnel files and ordered office supplies

Reason for leaving: Personal situation/Relocation.

Gibson, Dunn & Crutcher - Palo Alto, CA October 2005- July 2006 Receptionist/Office Services Assistant/Caterer

• Answered, screened, and distributed incoming calls

• Coordinated transportation services for all employees, visitors, clients and vendors

• Entered invoices in CMS system (client disbursements)

• Created and monitored all incoming and outgoing correspondence (i.e. faxes, transmittals)

• Maintained and monitored offices equipment and supplies

• Processed incoming and outgoing mail and packages

• Kept conference room and work areas neat and orderly

• Collated, assembled, drilled, bound and stapled copied materials

• Operated and performed minor mechanical repairs and adjustments to satellite copiers, postage meter, printers, and fax machines

• Assisted in preparation and distribution for case files in copy center

• Calculated charges for jobs performed and maintained some billing logs

• Performed other duties assigned

Reason for leaving: Relocated.

Gilead Sciences, Inc./OCE Business - Foster City, CA January 2005 -August 2005

Lead Receptionist/ Administrative Assistant

• Distributed and sent facsimiles and product orders

• Performed general office duties which included light payroll, typing, compiling lists using MS Excel and MS Word

• Operated a multi- phone line and paging system for 16 buildings

• Answered all emergency lines and routed to proper emergency teams

• Greeted employees, visitors, and vendors as well as

• Coordinated transportation services for vendors and clients

• Coordinated and assigned all identification badges for employees and visitors

• Assisted executive assistants and administrative coordinators with daily tasks

• Trained receptionists/administrative assistants with proper front desk procedures

Reason for leaving: Temporary assignment.

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