Administrative Assistant Sales

Trudy D. Raeburn

** **** ***** ******, *** York, NY 10037

917-***-**** ************@*****.***

EXPERIENCE

ABYSSINIAN DEVELOPMENT CORPORATION, New York, NY October 2009 – September 2011

Administrative Assistant

Performed administrative duties, input information into database, filing, faxing, photocopying and typing

Provided coverage for the office including greeting visitors, answered calls and managed unit correspondence

Managed office equipment and maintained office supplies

Processed bi-weekly time sheets, staff check requests, and absence reports

Was required to work independently

Answered phones and provided information to callers, took messages, transferred calls to appropriate individuals while working as the relief receptionist

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AXION, LLC. Temp Agency, New York, NY April 2006 – December 2006

Temporary assignments as typist and receptionist

Typed legal documents and correspondence

KAYE SCHOLER, New York, NY May 2004 – September 2004

Legal Secretary Internship

Typed legal documents and correspondence using word processing software

Input, consolidated, edited and totaled attorney timesheets

Transcribed handwritten materials in the daily production of documents; edited and finalized, copied and distributed to clients, attorneys and staff

Received, screened, and transmitted telephone, conference calls and messages to attorneys; handled incoming and outgoing electronic mail messages

Coordinated conferences, meetings and appointments for attorneys and clients including room scheduling, preparation of materials and arranging luncheons.

METROPOLITAN MUSEUM OF ART, New York, NY October 2003 – March 2004

Sales Associate

LORD & TAYLOR, New York, NY November 2002 – September 2004

Sales Associate

COLUMBIA HOUSE COMPANY, New York, NY July 1997 – April 2001

Administrative Coordinator, Creative Services

Composed and created correspondence, generated and distributed weekly reports that tracked art received from studios such as Disney, Warner Brothers, Miramax, etc; downloaded art from movie studios for use in magazines

Communicated with art directors of marketing departments regarding in-house art, related information to traffic department who were responsible for moving documents to the necessary department for sign off

Scheduled and conducted meetings for slide presentations

Maintained accounts and solved billing problems; served as liaison between vendors and management, assisted accounting with processing of accounts payable using diverse computer programs

Prepared weekly reports reflecting yearly expenditures; distributed art and related materials, managed the department in the absence of the Supervisor

EDUCATION

Grace Institute Computer Course August 2009

New York Paralegal School, Paralegal Certification August 2002

SKILLS

Proficient with Microsoft Office (Word, Excel, PowerPoint and Outlook), Word Perfect 9.0, Lexis-Nexis, Typing 60wpm

LICENSE

New York State Security Guard License August 2012

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