Kristina Doctor
Lake Worth, Florida 33467
561-***-**** (Cell)
--------------------------------------------------------------------------------
*******@*****.***
--------------------------------------------------------------------------------
SUMMARY
An accomplished Executive Assistant with over twenty years of experience in various office environments with excellent communication skills, the ability to work independently in fast-paced environments with attention to detail, and strong organizational and computer skills.
PROFESSIONAL EXPERIENCE
SCHOOL DISTRICT OF PALM BEACH COUNTY, West Palm Beach, FL
Executive Secretary 06/10-Present
Office of Transformation Schools
Responsibilities include directly assisting schools designated as the District’s lowest performing 5%
Monitor school vacancies
Maintain the Director of Transformation Schools’ calendar
Schedule and attend State and District meetings
Research professional development opportunities for staff members
Create and maintain complex filing systems
Coordinate meetings which includes creating meeting agendas, composing detailed minutes, and distributing minutes to all meeting attendees for use in the follow-up of action items
Prepare, edit and review correspondence
Perform accounting functions, maintain budget records and purchase office supplies
Ensure schools are complying in accordance with State mandates
Provide weekly status updates to Director
Process payroll and travel reports
Executive Secretary
Chief Academic Officer (CAO) 04/09-06/10
Assisted in the management of 15 departments which included the supervision and training of over 20 secretaries and office support staff
Maintained the CAO’s complex schedule
Scheduled travel arrangements
Reviewed, edited, and composed correspondence on behalf of the CAO
Coordinated meetings which included creating meeting agendas, composing detailed minutes, and distributing minutes to all meeting attendees for use in the follow-up of action items
Ensured that the CAO’s direct reports adhered to deadlines
Responsible for detailed record keeping of a $2.7 million department budget and payroll for the CAO’s direct reports
Created a tracking system for all communication
Provided responses to public records requests
Provided responses to Board Member questions related to board meetings
Daily contact with principals, teachers, district staff, vendors, and the community which included answering questions, correctly routing calls, and providing assistance where needed
Held quarterly support staff meetings to update staff on new initiatives and procedures
Acted as liaison for the CAO between the community, vendors, the press, and various organizations
Provided the CAO with daily updates
Responsible for the adherence of strict deadlines that impact students, staff, Board Members, and the Superintendent
Maintained a high level of confidentiality
Executive Secretary
Chief Information Officer 02/09-04/09
Assisted with the realignment of the division including the hiring and coordination of new personnel
Maintained schedules and calendars for the Chief Information Officer, Director of Technical Operations, Director of Applications, and the Director of Project Management
Composed CIO meeting agendas and created minutes of departmental meetings
Attended divisional meetings on behalf of the CIO
Provided assistance to schools by appropriately routing service calls
Maintained adherence to divisional deadlines
Maintained payroll, budget, and accounting records
Acted as liaison between vendors and the CIO
Executive Secretary
Assistant Superintendent of Curriculum & Learning Support 09/06-02/09
Responsibilities included assisting the Assistant Superintendent of Curriculum and Learning Support in the daily operation of the division which included the following departments: Restructuring, Multi-Cultural, Literacy, Curriculum, Adult and Community Education, Choice Programs and NCLB/Title
Maintained and organized schedules and calendars
Created Monitoring Meeting agendas and transcribed minutes
Composed and edited bulletins, board reports, memos, etc.
Reviewed incoming correspondence for accuracy
Routed and tracked communication for the division
Performed accounting functions and maintained budget records
Communicated effectively with District and school site personnel as well as the public
Coordinated information for workshops, meetings, and seminars
Developed and maintained complex filing systems
Assisted in research and coordinated information for reports and Board Agenda items
Provided weekly divisional updates to the Assistant Superintendent
Ensured adherence to deadlines within the division
Created a policy tracking system
Prepared payroll and travel reports for the division
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
STH Architectural Group, Inc., West Palm Beach, FL 06/92-09/06
Executive Assistant/Office Manager
Assisted two partners along with 60 architectural staff in the daily operations of the organization
Applied knowledge of company and departmental regulations and procedures in answering public inquiries
Served as the primary contact in the CEO’s absence
Authored and transcribed correspondence including meeting minutes, architectural specifications, AIA contracts, memos, forms, etc.
Scheduled travel arrangements for 60 architectural personnel, as well as the organization’s two partners
Supervised employees and conducted yearly evaluations
Assisted in the hiring of personnel
Researched billable items and purchased office equipment
Conducted research for prospective clients
Coordinated submittals and assisted the marketing department in creating brochures for prospective and/or existing clients
Administrative Assistant 09/91-06/92
Responsibilities included transcribing and typing all correspondence for architectural staff including three partners
Scheduled meetings and maintained calendars
Maintained filing systems and created the organization’s electronic filing system
Assisted the marketing department in creating proposals and researching prospective clients
Routed all incoming calls to the appropriate individuals
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
East River Savings Bank, New Rochelle, NY
Administrative Assistant 02/88-05/91
Assisted supervisors in all phases of branch operations
Ordered and tracked cash shipments for all 16 branches
Reconciled American Express Traveler’s Checks sold by branches
Inputted and calculated rate changes and created spreadsheets
Communicated with government agencies on back-up withholding procedures
Reviewed daily reports for accuracy and assisted bank branches
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
GANNETT WESTCHESTER ROCKLAND NEWSPAPERS, White Plains, NY
Classified Advertising Coordinator 11/83-1/88
Coordinated all classified display advertisements including Real Estate, Automotive, and Employment sections
Kept daily logs of all advertisements, calculated classified pages, and scheduled advertisements for publication
Assisted sales personnel and classified advertising managers
SKILLS
SharePoint
Microsoft Office Suite (Excel, PowerPoint, Access, Outlook and Word)
WordPerfect Office
Type 90 wpm
EDUCATION
Norwalk College, Norwalk, CT
Paralegal Studies
Business Management Coursework
REFERENCES
Furnished upon request