Executive Assistant
Resume:
Barbara I. Gomez
**********@*******.***
http://www.linkedin.com/in/barbaragomez
Accomplished Executive Assistant with extensive experience and consistently produce top-quality work. Key strengths include:
*Bilingual Spanish/English
*Proficient in Microsoft Windows Operation and Office Systems (Access, Excel, Outlook, PowerPoint, Word).
*Demonstrate capacity to provide comprehensive support for executive-level staff including calendar coordination, arrange travel, and effectively manage all essential tasks.
*Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements.
*Highly productive managing projects; a creative problem solver who rapidly adapts to changing demands.
*Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
*Strong technical insight and capability to manage multiple projects simultaneously.
*Organize details of off-site functions involving participants’ availability, securing of location, travel arrangements and material preparation.
*Confident with communicating and exercising a high degree of professionalism, discretion and problem resolution capabilities.
*Familiarity with human resources functions, including records maintenance, report and presentation development, and special project management.
*Marketing knowledge in conjunction with writing and communication skills.
*Excellent initiative, interpersonal and detail oriented.
Education
Monroe College, Bronx, NY
2001, Completed College Courses: Business Administration & Marketing
Professional Experience
Wachovia Bank, Charlotte, NC 2005 – 2009
Executive Assistant (2007-2009)
Provide executive level support to the President and Chief Operations Officer of Card & Payments Solutions Group.
*Facilitate efficient and effective administrative processes to include complex meeting scheduling and calendar management; preparation of meeting documents and presentations, travel and expense tracking and reporting.
*Daily use of sound judgment and making independent decisions regarding problems and situations which arise during the day to day running of the executive office.
*Independently read and respond to e-mail and phone requests.
*Administrator for team share site.
*Manage, coordinate, and participate in team meetings, business events and special projects in support of business unit initiative.
*Work in an executive environment, with responsibilities not limited to: Multiple deadlines and time-sensitive projects with general guidance.
*Coordinate and arrange high-visibility meetings with Wachovia’s Operating Committee.
*Manage personnel and all confidential office procedures, including new hire processes.
*Research, compile and format newsletter for distribution.
Senior Administrative Assistant (2005-2006)
Served as Senior Administrative Assistant to the Director of Channel Sales within Evergreen Investment Services
*Contributed to a wide range of projects and assignments of a highly responsible and confidential nature.
*Scheduled and maintained executive’s complex calendar.
*Daily contact with manager's key business partners.
*Prepared, audited, and tracked personal and corporate expenses.
*Assisted with word processing projects, spreadsheets and presentations.
*Transcribed correspondence and minutes of weekly staff meetings.
*Researched and gathered data for business unit administrative reports such as budget and end of year documents.
*Coordinated travel arrangements and corporate events.
*Provided training, assistance, and relief to other administrative staff.
Charlotte Mecklenburg Schools, Charlotte, NC 2004 - 2005
Senior Financial Administrative Assistant
Acted as liaison and point of contact for Irwin Avenue Elementary.
*Answered to all office inquiries.
*Oversaw administrative budget.
*Managed accounts payable, receivable, and payroll.
*Maintained calendar of school activities, meeting and various events.
*Prepared comprehensive financial reports and prepared bank reconciliations.
*Handled all major equipment and school supply purchases, inventory and requisitioning of supplies adhering to a limited budget.
*Conserved open lines of communication among students, parents and teachers.
Montefiore Medical Center, Bronx, NY 2001 - 2004
Executive Marketing Assistant
Provided administrative support to Marketing Vice President, Director and three components of the Marketing Department
*Responsible for all confidential and administrative processes such as:
-HR issues and time sheets
-Reconciled financial reports for three departmental budgets (Marketing, Public Relations, Patient Ed.)
-Invoice review and remittance
*Arranged large administrator’s meeting with complex calendaring and scheduling.
*Maintained databases and improved department efficiency by designing new filing system.
*Provided support to all phases of direct mail and large print projects.
*Played key role in the creation of marketing collateral and brochures for both English and Spanish speaking audiences.
*Proof read and edited all referenced written materials to ensure accuracy and consistency.
*Accountable for all administrative procedures for the WNET production of Keeping Kids Healthy.
*Coordinated and contributed to corporate events and health fairs.
*Screened and hired volunteers for large functions as needed.
*Addressed customer inquiries; interpreted and acted as departmental liaison.
Ericsson (Marconi Communications), New York, NY 2000 - 2001
Regional Executive Assistant
Directed day-to-day office operations, providing support to Regional Vice President and team of System Engineers.
*Served as regional office point of contact.
*Assured reception area was presentable and organized.
*Coordinated logistics for training conferences and seminars.
*Processed expense reports.
*Reconciled invoices for payment.
*Prepared shipments for courier packages.
References Furnished Upon Request.
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