Administrative Assistant

SUMMARY

As an ambitious person, my objective is to secure a position with a well established company and a stable environment that will lead to a lasting relationship. Advance in current logistics skills and exploring new techniques and goals to increase company efficiency. Bilingual (English / Spanish) Logistics Coordinator/ Excellent Customer Service with ability to type 50wpm. Proficient in developing efficient workflow process, coordinating internal personnel activities with external supply chain partners in both domestic and international.

SKILLS & SOFTWARE APPLICATIONS:

Office Support all types of machines

Microsoft Access/Outlook

Shipping reports

ROISEVEN

Accounts Payable/Receivable

AS 400

Financial Reports

Solomon

Bilingual English/ Spanish

Customer Service/Support

File Maker Pro

Imaging

Expert Microsoft Excel/Word

Oral & written communications

UPS World Ship

Lotus Notes

Adobe

Purchasing

DHL EasyShip

PROFESSIONAL EXPERIENCE

3/08-6/09 Logistics Coordinator ITT Goulds Pumps / City Of Industry

Coordinating internal personnel activities with external supply chain partners in both domestic and international. Providing Export document support such as Commercial Invoice, Pro-forma, NAFTA, Certificate Of Origin attested by respective chamber of commerce. Invoicing for international / domestic customers, negotiating pricing and developing positive relationships with existing and potential vendors. File of SED and AES, providing customer and vendors accurate ETA. Understand Incoterms transport obligations, costs and risks. Development and maintenance of a variety of databases to track and coordinate production to meet strict deadlines. Additional duties include issuing requisition forms and providing purchase orders for variety of required supplies, such as lumber, heavy duty staples, boxes, nameplates, office supplies. Working with a wide variety of customers and coworkers from all backgrounds, training personnel in shipping, and production environments.

2/07 – 2/08

Logistics Coordinator TW Metals / Commerce, CA

Handle all export and domestic traffic functions, pick up scheduling. Providing SLI, BOL, Commercial Invoice, Pro-Forma, NAFTA, POD, SED, AES. Handle daily shipping duties FedEx/ DHL/ UPS shipping labels. Additional duties included Invoicing, Mill Test Reports check up, ISPM15 Certs when required.

2/05 - 2/07

Lead Person / CSR– Order Entry – Logistics Coordinator

Giant Merchandising / Commerce, CA

Following through massive amount of orders up to 2,000 orders per season. From receiving the orders, data entry, revisions, faxing S/O confirmations to customers, submission of paperwork to scheduling & production, to shipping documents, invoicing & credit/ returns.

Coordinating workflow to increase efficiency and decrease cost. Development and maintenance of a variety of databases to track and coordinate production/orders. Responsible for ordering, inventory maintenance, and merchandising, jpeg’s for art & office supplies. Scheduling and coordinating production among a variety of vendors, both domestic and international, to meet strict deadlines. Customer and vendor support via telephone, fax, and email. Providing Export document support- Commercial Invoice, Pro-forma & NAFTA, invoicing for international Customers, Negotiating pricing and developing positive relationships with existing and potential vendors.

2/04 – 2/05

Accountant Clerk / Administrative Assistant

Griffith Company / Santa Fe Springs, CA

Invoice, prep documents for statements and invoices to be sent out, file, bookkeeping, budgeting, telephone techniques, data entry, scheduling, batch matching, batch searching, research, assisting A/P, assisting A/R, calling customers to collect balance on accounts past due, appointments, closing registers, scheduling for payments, deposits, credit card receipts, great team player, excellent customer service.

EDUCATION

Cerritos Community College

Accounting Business

Cerritos, CA

United Education Institute

Business Office Administration

Irvine, CA

Santa Monica Community College

Santa Monica, CA

Public Speaking / Accounting

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