Real Estate Administrative Assistant

**** ********** ***** ********** ** *****

510-***-**** • ************@*****.***

JEANETTE WILLIAMS

OBJECTIVE

An Administrative position which allows me to both further my skills and acquire new abilities.

SUMMARY OF QUALIFICATIONS

Extensive experience working in diverse general public with excellent written and verbal communication skills.

Highly organized and extremely supportive in a fast paced environment with over 17 year of experience in administrative environments.

Able to prioritize effectively and overcome objectives with creativity, enthusiasm, and humor.

Handle confidential documents and other communications with absolute discretion.

Track record of developing strong client relationships, anticipating customer needs, and providing timely proactive service.

Goal oriented and highly motivated professional who excels in any situation.

WORK OF EXPERIENCE

Nov. 2011 - Present Government Contractor for U.S. Department of Agriculture Vallejo, CA Office Automation Clerk Forest Service - State and Private Forestry Full-time 40hrs

• Actively work with Grant Manager to ensure grant deadlines are properly met and grant agreements are in compliance for State & Private Forestry.

• Provide administrative assistance to grantees throughout the entire grants management cycle: Pre-Award, Award, Post Award and Close Out Administration.

• Set up of official grant records, filing and folder maintenance that consists of scanning, emailing, NRM and I-web uploading, use of software applications and Excel.

• Maintain grant status on spreadsheet.

• Issue the approved award letter for properly approved grant applicants. .

• Generate courtesy letters and 1580 correspondence regarding expiration dates, past due reports and requests for close outs.

• Support projects as needed for Program Managers.

Government Contractor for U.S. Dept. of Health & Human Svcs

SF, CA Secretary to the Regional Administrator Administration for Children and Families - Full-time 40hrs

• Assist Regional Administrator in daily procedure pertaining to WIC, SNAP-CalFresh, Adoption and Foster Care, Child Neglect and Abuse, TANF and Child Support Enforcement.

• Maintain an efficient communications channel between the Regional Administrator with other staff, State Regions, program contractors, regional offices and outside individuals and sources.

• Establish and maintain files of special subject matter relating to regional offices.

• Answer all incoming calls and receive visitors.

• Maintain appointment and meeting calendar of the Regional Administrator and other department managers.

• Make conference arrangements, along with equipment and accommodations

• Obtain and arrange all travel requests.

Feb. 2006 - June 2010 Alta Alliance Bank Oakland, CA

Executive Administrative Assistant - Full-time 40hrs

Manage a complex senior executive calendar that includes scheduling meetings and heavy international travel, video conferences, trainings (off-site and/or internal), group events and booking conference rooms.

• Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, filing, answering and screening managers’ phone calls/emails and directing inquiries to the proper party within the team.

• Coordinate conference/meeting room set-up, order catering and make logistical arrangements.

• Support HR with new employee processing as well as terminations.

• Coordinate and manage facilities issues, repairs, maintenance, cleaning, building security, alarm code administration along with property management and vehicle maintenance.

• Process expense reports and provide general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.

May 2001 - June 2005 World Savings & Loan San Leandro, CA

Account Executive - Full-time 40hrs

• Originate Real Estate loans from cold calls, mailers and email leads.

• Qualify and sell loan programs to prospective and existing clients.

• Identify clients’ Real Estate needs providing maintenance and retention solutions.

• Analyze applicants’ financial status, credit and property evaluation.

• Consult clients on products and programs and prepare loan proposals.

• Work closely with loan processors, underwriters to ensure compliance with state and federal lending regulations.

• Work diligently with escrow/title companies, appraisers, underwriters and brokers.

EDUCATION

1986 - 1991 Berkeley High School Berkeley, CA

Diploma/General Studies

2004 Prudential School of Real Estate El Cerrito, CA

California Real Estate License

2012 West Contra Costa Adult School Richmond, CA

Medical Terminology Certificate

TECHNICAL SKILLS AND QUALIFICATIONS

Microsoft Office, Word, Excel, Outlook, PowerPoint, Windows XP, Lotus Notes, 40 wpm, Heavy Phones.

California Real Estate License DRE # 01465963

Notary Public valid until 09/2014

REFERENCES

Available upon request.

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