Administrative Assistant Sales

Lisa Jones

***** ******** **** **.

Houston, TX *7086

PH: 801-***-****

OBJECTIVE:

To obtain a challenging Administrative position with a company that would allow me to learn and progress professionally.

EDUCATION / COMPUTER SKILLS:

Jordan High School - Sandy, Utah (Diploma, 1997)

Windows 3.1, 95, 98, XP and Vista, Microsoft Office 95, 97, 2000, and 2007, Eduora, Macola, ABC database.

WORK HISTORY:

August 2007-Oct 2011

Receptionist/Admin, Thyssenkrupp Elevator – Salt Lake City, UT

-Answer phones, greet and assist customers/clients

-Dispatch technicians

-Create trouble tickets for technicians

- Enter/update Vendor information

-Mail – Incoming/Outgoing

-Match Invoices, Purchase orders and packing slips

-UPS – Incoming/Outgoing

-Contractual record keeping

-Maintain monthly close out documents

-Communication for and documentation of accounts receivable

-Maintain Cleared Checks

-Preparation and distribution of paperwork related to release of proprietary claims on completed large scale projects

August 2004 – August 2007

Administrative Assistant, Thermal Processing, Inc – Salt Lake City, UT

-Data Entry of customers work orders/purchase orders

-Answer telephones, greeting and assisting customers

-New Client Setup

-File maintenance

–Scan certifications of compliance.

-Open and sort mail

-Distribution of faxes to appropriate personnel

-Create and fax purchase orders

-Contact customers when product is ready

-Maintain time cards

-Schedule for Fed-Ex, UPS, and DHL on internet and phone

July 2002 – July 2004

Office Manager, Spring Gardens Nursery – Houston, Texas

-Ensure that day-to-day operations of the office run smoothly and that the location is presentable for customers

-Prepare and make store deposits

-Answering telephones, greeting and assisting clients

-New client setup

-Sales

-Quotes and Order Entry using point of sale ACCESS database system

-Invoicing, Statements and managing of Accounts Receivable

-File maintenance - filing and retrieval of sales documents

-Maintenance of client and product databases

-Assistance with updating of stand alone computer databases

-Cashier

–checks, credit cards or cash

-Setup and assist with benefits for employees

February 2002 – June 2002 (Contract)

Receptionist, Schlumberger – Houston, Texas

-Answer 500 – 600 calls per day with 300 extensions.

-Maintained schedule for 11 conference rooms.

-Ensure proper delivery of mail.

-Activate building and garage access badges.

-Greet clients and visitors.

-Arrange travel accommodations for clients and employees.

June 1999 – 2001

Receptionist, Aqua-Dyne, Inc. - Houston, Texas

-Main responsibilities involve telephone reception, customer support, filing, start-to-finish handling of drawings, Quotes Purchase Orders, Packing Slips, Delivery Slips, etc.

-Duties also include assisting with benefits coordination

-Heavy data entry in time/billing, sales and inventory, -Purchase Order and Receiving programs.

-Typing, copying, faxing, assistance with travel bookings, supply and parts ordering.

References available upon request.

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