Administrative Assistant Accounts Payable

ILENE H. RUBIN

*** ********** *****, **** *****, FL 33431

561-***-****

*******@*******.***

SUMMARY OF QUALIFICATIONS:

• Accomplished Administrative Assistant with experience supporting Senior Partner’s in Public Accounting and Legal firms.

• Knowledgeable in accounts receivables/payables, processing weekly payroll and payroll taxes.

• Skilled at client relationship management, acting as a liaison between clients and Partners.

• Managed calendars, scheduled client appointments and coordinated meetings.

• Computer Proficiencies: Word, Excel, Adobe, Sage Timeslips, Creative Solutions Accounting, QuickBooks, Quicken, Abacus Law Program, LawgicProgam, knowledge of Power Point.

EXPERIENCE:

Administrative Assistant 2010-2011

RADER & COLEMAN, P.L., Estate Planning Attorneys

Boca Raton, Florida

• Administrative Assistant to Senior Partner and assisted Paralegal

• Preparation of correspondence to clients

• Preparation of Estate Planning Documents using the Lawgic Program

• Post client information, attached their scanned documents to files, set up and calendared appointments using the Abacus Law Program

• Responsible for preparation of weekly payroll checks and weekly payroll taxes

using QuickBooks

• Post time, expenses, prepared invoices and responsible for bank deposits using QuickBooks

• Responsible for accounts payable and receivables for the firm

• Worked with vendors relating to office equipment and supplies

• All other administrative functions required. Answering phones, opening and distributing mail, scanning documents

Office Manager/Administrative Assistant 1987-2010

WEINBERG & COMPANY, P.A., Certified Public Accountants

Boca Raton, Florida

• Assistant to Senior Partner and assisted the other Partners in the firm

• Preparation of correspondence to clients

• Post time and expenses into Sage Timeslips Program

• Responsible for accounts payable and receivables for the firm

• Handled billing, invoicing and bank deposits

• Conducted background checks and credit checks

• Responsible for all phases of the firm’s health insurance plan

• Worked with vendors for office equipment and supplies

• Prepare corporate and individual tax return assembly and extensions

Education: State University of New York at Farmingdale, Farmingdale, NY

Secretarial Program

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