Administration, HR, Compliance, Internal Audit, Risk

ZIA ALI JAFARI

**-*, ****** ****, *** View Park, Lahore Cantt, Lahore

Mobile: 009****-*******; E-mail: ****************@*******.***:****************@*****.***

April, 2011 to date

May, 2003- November, 2010

Chughtais Lahore Lab, Pakistan (Clinical Laboratories)

Assistant General Manager: As an Assistant General Manager I am leading five functions of the company which includes Operations, Compliance, Administration, IT and Customer Relation Department

Kashf Foundation, Lahore, Pakistan (Micro Finance Institution)

Manager Compliance, Risk and Administration: As Manager Compliance, Risk & Administration I was responsible for the followings:

Responsibilities as Manager Compliance & Risk (Feb, 2010-Nov, 2010):

• Establishing a compliance programme that ensures all regulatory, legal and procedural aspects are addressed in letter and in spirit, in order to minimize legal and regulatory risks.

• Devising a compliance system and programme that reduces risks of policy non-compliance and mitigates and prevents all risks especially related to credit, HR, finance, operations and other key aspects.

• Overseeing all aspects of the compliance function including regular compliance programme, whistle blowing, complaint resolution and CPC.

• Ensure the monitoring and implementation of labour laws effectively.

• Ensuring that all area controllers down the line have respective job descriptions and are fully equipped to perform their functions.

• Formulating a regular training programme for area controllers and undertaking regular policy and compliance refreshers to ensure timely and effective compliance of all policies in the branches.

• Overseeing the daily, weekly, monthly work plans of Compliance Officers and ensuring that they follow good and sound practices in performing their duties in the field by regular spot checks and field visits.

• Preparing regular compliance department plans, budgets and reports, and undertaking strategic analysis of key policy level gaps and risks and recommending changes.

• Ensuring proper and effective compliance of policies related to all functions of Kashf Foundation like Operations, IT, Finance, Accounts, HR, Legal, Business research and Development, Admin and Internal Audit.

• Representing Compliance Department at different forums like Board meetings, presentations, performance analysis, Budget Preparation etc.

• Identifying the risk of the organization and take appropriate measures to reduce it.

• Building synergy with Internal Audit Department.

• Leading a team of 32 Compliance Officers all over Punjab and Karachi.

Responsibilities as Manager Administration (Feb, 2010-Nov, 2010)& Responsibilities as Assistant Manager Administration & HR (2007-2010):

• Overall responsible for all administrative activities of the company.

• Review and approve/recommend administrative planning and periodic budgets submitted by Assistant Administration Manager and relevant administrative staff.

• Ensure that proper budgetary controls (Administrative function only) are in place including reports showing budget variances with actual activities, analysis for reasons of these variances, identification of overcharged or high cost items or overheads etc.

• Ensure proper and effective compliance of administrative policies and procedures as defined in this manual and management from time to time.

• Review prevailing administrative policies and procedures and recommend changes/amendments therein, if any.

• Co-ordinate and supervise Regional, Area and Branch Managers for looking after Regional, Area and Branch administrative functions.

• Co-ordinate and liaise with departmental heads of other departments in order to make administrative function more active and functional.

• Perform his duties as Secretary of Purchase Committee. Co-ordinate all the activities of Purchase committee including meeting arrangements, preparation of meeting agenda and its circulation thereof, take and maintain minutes of committee meetings etc.

• Ensure that Purchase function is performed in transparent manner and conflict of interest is properly managed.

• Review and recommend Vendor Evaluation Form for selection of new vendor in approved vendor list of the company. Ensure that all necessary pre-requisites of Vendor Evaluation are fulfilled including market survey, quality assurance, vendor interview etc.

• Ensure that all vendors of the company are properly appraised after a specific period for continuance as vendors or termination of contract.

• Negotiate the terms of contract with the vendors and sign the contract.

• Ensure that proper service level agreements are negotiated and signed with the suppliers and contractors of equipments and assets of the company.

• Ensure that office facilities are properly managed at all offices of the company according to the policies and procedures as defined in this manual.

• Review vehicle maintenance and management budget submitted by Admin Associate (Fleet Management) and recommend for approval.

• Negotiate terms of contract with workshops all over Pakistan and fuel stations/companies for maintenance and fuelling of company vehicles and sign contracts thereof.

• Ensure proper compliance of vehicle maintenance and management policies and procedures as described in this manual.

• Represent Administration Department at different forums like Board meetings, presentations, performance analysis, Budget Preparation etc.

• Appraise administrative staff on periodic basis for their performance and includes annual appraisals.

Responsibilities as Internal Auditor & Senior Internal Auditor (2004-2007):

• Develops and updates audit programs and checklists; plans and monitors audit work schedules; and develops and recommends implementation of forms, systems, and procedures to carry out responsibilities and accomplish goals of the Internal Audit Service.

• Over all responsible to conduct internal audit (Branches & HO) as per 6 monthly plan

• Over all responsible to assist Manager Internal Audit to prepare six monthly plan for Internal Audit Department

• Over all responsible to formulate audit techniques as per new policies and procedures

• Assist, Manager Internal Audit to prepare budget for the internal audit department

• Overseeing and monitor the work of Audit Assistant during audit

• Identifying the risk (Credit, HR, Documentation and Cash) during the audit

• Assures follow up of audit findings to ensure adequacy and timeliness of correction.

• Performs special audit-related projects as assigned.

• Coordinates audit activities with other departments to secure resources needed to evaluate programs and conduct audits.

• Confers, advises, initiates, and coordinates with other departments about policies and procedures.

Responsibilities as Chief Security In charge (Feb, 2010-Nov, 2010):

• Over all responsible for the security of staff

• Over all responsible for the security of Head Office/Branches

• Over all responsible for maintaining security guards at branches.

• Ensure effective & efficient management and day to day operations of security activities such as equipment safety & security, inventory/assets security measures, hiring and following up on outsourced services for security guards.

• Ensure implementation of the company's security policies, procedures, programs, and systems for visitor control, employee identification, and safeguard of the organization’s facilities, equipment, and materials, in order to ensure personnel and property protection.

• Lead, direct, evaluate, and develop a team of paraprofessionals of security to ensure that security related activities are completed on time, according to established standards, and within established budgets.

• Ensure Reporting and Analysis of assigned domains related activities such as security vendor, equipment maintenance and related costs.

• Ensure proper monitoring and execution in case of emergency or evacuation situation across all the organization’s locations as and when required.

• Ensure smooth and timely processing of payments/invoicing of related domains as per defined SOPs.

• Ensure good working business relationship with government security & law enforcement agencies.

• Monitoring of CCTV cameras

Responsibilities as HR Personal (Feb, 2010-Nov, 2010):

• Responsible for all HR functions like HR planning, compensation and organizational development.

• Responsible for designing and implementation HR policies and procedures.

• Identify staff vacancies and recruit, interview and select applicants.

• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, and employee relations

• Leading discipline committee and whistle blowing channel as well

• Maintaining and monitoring staff transfers as per organizational needs

• Partially responsible for the training of staff

• Partially responsible to gauge the qualities and performance of the candidates for the job

• Partially responsible for the firing of staff

• Monitoring payroll and staff insurance

March, 2000 – March, 2003 Directorate of Workers Education (DWE) Islamabad

Assistant Project Manager

• Main responsibility was to assist Project Manager for the completion of project

Dec, 1999 – March, 2000 Internship with ABL

Aug, 1994 – Nov, 1997 Pakistan Foundation School

Administrator

• Overall monitoring the Administration of the school

• Overall monitoring the accounts of the school

• Overall responsible for the hiring of staff

• Overall responsible to convey and distribute internal and external communications

• Support the accessibility and publication of course information on both internet and printed material

• To provide cover for team absences including receptions and which may involve financial transactions

• To participate in Performance Appraisal Development programme

• Overall responsible for the external audit

Education

November, 1997 - 1999 Hajvery University, Lahore

MBA-Finance with 3.52 CGPA

August, 2010-Continue Bahawalpur University, Bahawalpur

Law

Other Skills

Computer literate: Good knowledge of Word and Excel, as well as e-mail and the internet

Fluent in English and can also type with the speed to more than 30words/min

Personal Details

Date of Birth

12 February 1973

Nationality Pakistani

Gender Male

Marital Status Married

Domicile Lahore

CNIC # 35201-3902425-3

Interests Playing cricket

References:

On request

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