Executive Admin

Angela M. Allen

**** ********* **. • Richton Park, IL 60471 (through May 2012)

Home 708-***-**** • Mobile 708-***-**** • ************@*****.***

Summary

Over 14 years of combined Executive Administrative experience and Human Resources Coordinating.

Works exceptionally well and effectively with all levels of the organization.

Highly flexible with the ability to prioritize and balance deliverables to meet deadlines.

Held positions of increasing responsibility in the on-boarding recruiting and staffing areas.

Possesses strong analytical and presentation skills.

Displays invaluable leadership, and adapts well to new responsibility and change.

Qualifications

Executive Administrative Assistant

Works closely with all U.S. Secretary of state offices to secure and renew all corporate entity business/firm licenses, certificate of authorities, engineer individual licenses, and file state Articles of Incorporation, in 48 states and Canadian provinces.

Company Fleet Vehicle coordinator; Assist with purchase negotiations, assign vehicles to employees/teams, track mileage/fuel/maintenance reporting for AP billing, renew leases, registration, plate stickers, titles and transfers, retire vehicles and move for auction.

Company Insurancing; Entity professional liability coverage, vehicle claims.

Prepare a variety of standard and customized reports required both internally and by regulatory agencies.

American Express Corporate Card Administrator; liaison between employees and AMEX, company online application approver, generate all AMEX policies and website news to employees, work closely with A/P on account balances and payments, and conduct AMEX presentations for new hires.

Calendar management; schedule diverse and complex appointments, meetings, and travel arrangements.

Manages petty cash account and receives, processes, and tracks all bills and expense reimbursements.

Manage and maintain data and administrative files and prepare management related reports and correspondence.

Oversees and maintains the physical office space, ordering equipment repairs and upgrades.

Create presentations and transcribe minutes for management meetings.

Plan and coordinate team events and annual outings with department budget.

Human Resources Coordinator & Recruiting

Generate offer letters, resume and performance appraisal tracking, phone screen candidates and schedule interviews.

Initiate recruitment assessment tools for candidates, such as Myers-Briggs, Wonderlic, Industrial Psychology evaluations, background checks and coordinate drug screenings.

On-boarding: Verify new hire paperwork, facilitate presentation video on history of company and employee benefits, a tour guide for the company facilities, provide building photo and ID registrations, assign parking passes.

Works closely with recruiters to help generate job descriptions and define goals of contract for temporary employees.

Process and maintain employee life-cycle and benefit records; leave of absences, short-term disability, etc.

Investigate benefit discrepancies with BCBS, Aetna, United Healthcare and Rx companies, on behalf of employee and process Cobra payments.

Responsible for company policy revisions, scheduling Human Resources seminars and employee trainings.

Source candidates through internet, classified advertisements, social networking sites, and employee referrals.

Post all open positions using Monster, Career Builder, Hot Jobs and any other specific sites as needed.

Interface with payroll to enter transactions in HRIS, employee time reporting and HR invoicing.

Run and distribute various reports for HR and Accounting dept.

Oversee hired temps for company quarterly filing, (on-site to off-site file management) and assist with annual benefit Open Enrollment.

Employee relation liaison between employees and HR Director. Respond to, or direct employee concerns received via email, open door, fax or employee hotlines, to Director.

Assist with company wellness campaigns; “Eat Well Live Well”, LifeSource blood drives, Casual Day for a Cure, and the Annual Chicago Corporate Challenge marathon.

Responsible for managing employee referral program.

Experience

Dec 2008 - Present PATRICK ENGINEERING INC. Chicago, IL

Executive Assistant to Vice President of Corporate Counsel

Jun 2008 – Dec 2008 THE NORTHERN TRUST COMPANY (temporary position) Chicago, IL

Executive Assistant to Global Chief Compliance Officer

Jan 2007 – Jun 2008 BARTON INCORPORATED / CROWN IMPORTS Chicago, IL

Human Resources Associate / Executive Assistant to

Senior Vice President of Human Resources

Aug 2006 – Jan 2007 EXELON CORPORATION (temporary position) Chicago, IL

Administrative Assistant to Vice President of Media & Advertising

Apr 1995 – Apr 2006 BANK OF AMERICA Chicago, IL

Officer; Executive Assistant to Principal of Technology Business

Management; Human Resources Assistant; Human Resources Recruiter

Coordinator; Assistant to Human Resources Generalists; Office Administrative Assistant

Education

National-Louis University – Applied Behavioral Science (completion of Bachelors degree June 2012)

Prairie State College - Completed Human Resource & Services course (Dec 2005)

Robert Morris College - Executive Secretarial Science certificate program

Member, Toastmasters International Speaking Network

Member, SHRM 2011

Illinois Secretary of State Notary Public

Technical

Microsoft Word, Excel, Outlook, Access, Publisher and Visio.

PeopleSoft, Restrac, Taleo, Lotus Notes, Sharepoint, Concur, Cyborg and Deltek Vision.

Typing: 80 wpm

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