Administrative Assistant
Resume:
Renée M. Speyer
* **** ******, *****, ** *****
*********@****.***
OBJECTIVE
To obtain a position that will utilize my skills and work experience in a challenging and enriching environment.
EXPERIENCE
Freedman, DeRosa & Rondeau, LLP 2008-2009
North Adams, MA
• Estate Administration
• Meet with client(s) to discuss and compile information needed for estate administration
• Prepare all forms and submit to Probate Court
• Assemble inventories and arrange for appraisals if necessary
• Arrange, proofread and submit legal notices to local newspapers for timely publication
• Maintain legal library
• Submit accountings for estates
• Prepare fiduciary tax returns
• Relief telephone/receptionist duties
• Schedule appointments
Edm Services, Inc 2006 – 2008
Pittsfield, MA
• Report directly to the Owner/President
• Provide support to a total of eighteen (18) Architects and Engineers between MA, CT, and NH locations
• Manage multi-line VOIP phone system connecting 3 locations
• Coordinate scheduling and installation of new VOIP phone system
• Coordinate and schedule meetings, site visits, teleconferencing
• Enter all employee weekly time and expense data into DELTEK accounting system
• Prepare files for all new projects and proposals
• Maintain ACCESS databases to track and update all ongoing projects
• Provide weekly/monthly reports to project managers to track and maintain projects
• Design, proof, and submit advertising to local media for employment and community events
• Coordinate and maintain all marketing materials
• Coordinate and make travel arrangements i.e. flight, car, hotel reservations
• Administer all insurance and healthcare plans
• Collect/sort/distribute mail
Town of Adams, Community Development Department 2000-2006
Adams, MA
Administrative Assistant
• Provide support for the Director of Community Development, Grants Manager, Community Development Planner and Financial Assistant
• Answer phones, take messages, voice mails, schedule meetings, set up teleconferencing
• Preparation of grant submissions including Community Development Block Grants (CDBG), Urban Self-Help Grants, Sustainability Grants, Safety Grants and OWED Grants.
• Research/analysis of target area data
• Research and record legal documents for the Town of Adams at the Northern Berkshire Registry of Deeds
• Low/moderate income data interviews
Renee M. Speyer Page 2.
• Bulk Mailing – questionnaires/surveys
• Prepare/distribute/receive/mail, RFQ’s and RFP’s
• Prepare and distribute addendums
• Knowledge/working with Word, Excel, Publisher, PowerPoint, Access, GIS and graphics programs
• Coordination of all department submittals for the Town of Adams Town report, appointed by Town Moderator
• Inter-departmental coordination
• Manage press clippings used for historical data collection
• Conduct Davis-Bacon wage interviews
• Office equipment – fax, TTY, color copying, multi-line phone, switchboard, binding machines
• Order all office supplies
Housing Rehabilitation Coordinator
• Customer Service – client contact
• Process applications, income qualify applicant(s)
• Advertise Program
• Issue Program reports
• Maintain Program within budgetary guidelines
• Contractual documentation including legal documents i.e. contracts, liens, promissory notes, owner/contractor documents
• Maintain files, photo documentation
• Process contractor/inspector payments
Town of Adams Finance Committee
• Recording Secretary
• Transcribe minutes
• Distribute meeting minutes to Finance Committee, Town accountant and Town Administrator
• Advertise and schedule meetings per Massachusetts General Law
Visiting Nurse Association of Somerset Hills/Somerset Hills Hospice 1999 - 2000
Bernardsville, NJ
• Nursing/Clinical Secretary providing support for the Director of Clinical Operations, Nursing Supervisors, and a team of 24 Visiting Nurses and Home Health Aides
• Maintained schedules for RN’s and Home Health Aides
• Prepared NJ State and OASIS reporting program
• Familiarity with ICD9 Codes
EDUCATION
Berkshire Community College
Pittsfield, MA
American Center for Performing & Creative Arts
Boston, MA
COMMUNITY SERVICE
Adams Lion’s Club – Vice President
Recording for the Blind and Dyslexic
Gate attendant for North Adams Steeplecats
REFERENCES
Available upon request
Contact this candidate