Executive/Senior Assistant
Resume:
KARON KAE KELLER
Dallas TX *****
*****.******@*****.***
http://www.linkedin.com/in/karonkeller
EXECUTIVE ASSISTANT
A professional, confident, and focused executive assistant with excellent organizational and people skills, adept at planning, logistics and execution, experienced in budgeting, coordination and support of teams of all sizes, and direct support C Suite management. One, who understands and respects confidentiality, delivers personalized attention and care to all facets of the job.
Microsoft Office Manage Multiple Projects Expense Reports Travel Arrangements
(Domestic & International) Accounts Payable – Accounts Receivables – QuickBooks - Calendar Management Bid Defense Operations Reconciliations Event Planning Facilities Planning New Hire Training & On-Boarding of New Employees Reporting & Maintenance Coordinate Logistics Proofreading Charter & Private Jet Services CRM Data Entry - MAC User – PC User –Twelve Direct Reports - Background supporting Chiropractic, Construction, Hotel, Law Enforcement, Medical, Pharmaceutical, Telecommunications
PROFESSIONAL EXPERIENCE
QUINTILES, INC. Durham NC Senior Administrative Assistant 07/07 – 02/11
•Supported eleven global sales/team members (Vice President, Executor Directors, Senior Directors)
•Planned, prepared, and coordinated sales team bid defense meetings
•Built strong relationships with the hotel vendors that netted yearly cost savings
•Backed up all global sales directors by taking all customer calls and making sure each customer
received a response in the same day
VARIOUS TEMP AGENCIES Cary/Durham/Raleigh NC 04/07 – 07/07
TALECRIS PLASMA RESOURCES RTP NC Executive Assistant (Left w/SVP) 10/06 – 03/07
•Supported new division Senior Vice President / General Manager
•Traveled with SVP/GM and team to assist with meetings, on-site trainings, coordinate logistics, and
resolve travel issues
•Accountable for TPR team including the acquisition of 900+ employees in Louisiana, moving to
temporary headquarters and defining needs for the permanent headquarters
•Handled issues on an on-call basis as 95% of team members resided outside of the State of
North Carolina including the Senior Vice President/General Manager
CAREGIVER Flat Rock IL 04/06 – 10/06
TEKELEC, INC. Morrisville NC Executive Assistant 02/03 – 03/06
•Supported the Vice President of R & D Engineering, Vice President of Technology & Planning,
three Assistant Vice Presidents, fifteen Directors and 240 engineers
•Responded to requests from administrative assistants, vice presidents, and executive team
members for backup assistance and training
•Purchased and procured computer systems for the department and maintained the fixed assets
log on a three-year rotation
•Improved knowledge at the reception desk by training the security staff
•Collaborated with the IT team members to accomplish requirements requested by engineering
•Team lead for three years for the company-chosen charity functions, led the Holiday
Event team for three years, and the summer event for two years
VARIOUS TEMP AGENCIES Pembroke Pines/Hollywood FL 01/02 – 01/03
BAXTER HEALTHCARE Lake Cook IL Executive Assistant 12/97 – 12/01
•Supported thirteen people reporting to the Director of Strategy – Ariba Project
•Conducted end user testing for the Ariba e-procurement project
•Performed the customer service function for the Ariba project
• Monitored new opportunities that would assist end-users with their daily work, providing
new hire training via HR, on-going end-user training, access to users and contractors,
taking feedback from end users to make changes or create new opportunities within
Ariba, provide support in receiving Compaq invoices and creating change orders in JDE
•Interviewed candidates for assistant positions and trained new assistants
•Supported the Strategic Sourcing Department (approximately 50 people) when both
assistant positions were vacant – this was additional to my own position
•Administrative support and consultant to the Time Sensitive Freight Initiative
•Moved personnel and equipment for the department, and developed operating procedure
that increased the secretarial team’s productivity
NOTABLE CAREER ACHIEVEMENTS
Streamlining bid defense operations. Reduced the number of multiple emails and phone calls for the bid defenses by developing a two-page document with the necessary and/or required information. Each attendee received an email with this information.
Prepared and assisted in determining the first divisional budget (25 million dollars) for both Talecris Plasma Resources in Research Triangle Park, North Carolina, and IBR in Lafayette, Louisiana.
Oversaw the outsourcing purchase orders for up to 60 companies with contracts from $20,000 to $5,000,000. Prepared the monthly accruals and quarterly forecasting.
Selected as the only Ariba Customer Service Specialist and Trainer. Participated in the implementation, tested applications, trained end users, gave high level presentation to executive team, documented and resolved issues, handled Tech Level 1 issues, conducted system monitoring globally.
Liaison to the Memphis International Distribution Team to provide better support, communication, and morale. Traveled to Memphis every two months to bridge the communication gap between Corporate and Memphis.
Selected as a member of the Multi Auto Theft Taskforce Agency working with members of the FBI, DEA, NCBI, State Troopers, County, and Local Police Force Agencies in United States Port Recoveries. Provided administrative and accounting support for the team.
EDUCATION
•Lincoln Trail College, Robinson, IL Executive Secretarial Science
•IVY TECH, Columbus, IN Business Courses – Accounting I & II
•Indiana State University, Terre Haute, IN Manufacturing Technology
VOLUNTEERING
Women of Visionary Influence (WOVI) VP, Membership Dallas TX 2011
Random Acts of Kindness Dallas County TX 2011
Seven Loaves @ St. Andrews Methodist Church Plano TX July 2011
Volunteer for Habitat for Humanity in Lake County (IL), Wake County (NC) Collin County (TX)
Volunteer for Samaritan’s Purse working Hurricane Katrina victims in Mississippi 2005
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