Executive Assistant

Sheree Williams-Dowling

**** ****** ******- ***** ***, Brooklyn, New York 11236

718-***-**** - Home 718-***-**** - Home Fax 646-***-**** -Voice Mail

E-Mail: **********@***.***

Leshkowitz & Company, LLP October/01 – Present

Executive Assistant

Responsibilities:

Morning meetings with President & Director of Operations

Coordinated Industry and office functions

Processed invoices and purchase order; contacted vendors for supplies and equipment

Coordinated all travel arrangements for business and providing complete and through follow-up

Maintained flexibility and efficiency to deal with changing priorities

Maintain CEO’s ever-changing calendar and daily schedule

Coordinate domestic and international travel for CEO and several other key executives

Manage the CEO’s To Do and To Call lists

Prepare Power Point presentations for conferences and meetings

Manage contact lists and databases

Draft correspondence and emails, coordinate mass mailings

Personal Work (10%): schedule vacations, liaise with staff at CEO’s residence, Assist with special projects

Coordinate and schedule resources (graphics, photography, web, printers, freelancers, etc.) to create, produce and deliver marketing materials including sales collateral, promotional items, advertising, in-store signage, handouts, posters, direct marketing, sweepstakes and research.

Research concepts and identify sources for purchase-with-purchase and/or gift-with-purchase opportunities.

The Switzer Group, Inc February/83 -October/01

Executive Assistant/Project Coordinator

Responsibilities:

Morning meetings with the Director of Operations

Provided administrative and desktop publishing support to board members

Coordinated board meetings and travel arrangements.

Typing of minutes and distribution to members and counsel.

Developed and maintained filing system. Ensuring corporate filing system was up-to-date by keeping accurate copies of projects

Completed daily administrative tasks that included heavy phones, correspondence preparation, distribution

and filing of memos/letters, handling of incoming mail, e-mail, faxes, making copies and sending faxes and/or e-mail

Reading and routing incoming/outgoing mail, forward appropriate information to other executives and departments

Followed-up with correspondence replies on action letters

Suggested graphic layouts for quarterly newsletter

Designed covers of investor presentations, which contained photographs, flow charts, and financial projections

Created firm's website

Developed office procedural manual

Merrill Lynch September/74 - February/83

Administrative Assistant

Responsibilities:

Assisted the Vice President of the rust Department with client research inquires

Worked closely with the departments operational and support staff

Maintained verbal and written communication with clients, attorneys and other external contacts. Responsibilities included buying/selling stocks/bonds online for clients

Maintained communications with clients on a daily basis

Created and maintained organized filing system, included with the computer

Handled everyday office administration

Education 1970 - 1974 Syracuse University - Syracuse, NY

BA - Business Administration and Computer Science.

Software Used: Windows XP, MS Office XP, (Word, Excel, PowerPoint & Access), QuickBooks Pro, Quicken, Timberline, ACT, Quark Express, Word Perfect, MS Project Management, Fastrack, Adobe Photo Shop Adobe Illustrator, Premiere, Front Page, Page Maker, Lotus 123, Fast Longhand

REFERENCES AVAILABLE UPON REQUEST

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