Administrative management & support

A highly equipped Administrative Assistant with ** years experience of coordinating office management and special projects with a high degree of efficiency. Experienced in performing a variety of administrative and staff duties for a specific department which require a range of knowledge and skills of organizational procedures and polices, resolving administrative problems and composing, editing and proofreading correspondence and reports. Accustomed to meeting tight deadlines. Experienced in meeting planning and travel arrangements.

Summary of Qualifications

Exemplary written and verbal communication skills for presentations to internal and external clients.

Ability to work effectively with senior management.

Change agent, flexible and adapts to changing priorities.

Ability to maintain professional stance in high pressure, deadline oriented environment.

Immense ability to schedule appointments and maintain calendars.

Profound ability to transcribe and record meeting minutes.

Certifications

Total Quality Leadership  Introduction to Logistics Support  Real Estate Professional Assistant Introduction to Computer Security  Configuration Management  Microsoft Word  Microsoft Excel Brainbench Typing Certificate  Notary License: State of Maryland

PROFESSIONAL SUMMARY

VIRTUAL ASSISTANT 2005 to 2008

Provide administrative support to several clients out of my home office.

DEPARTMENT OF THE NAVY, Fort Meade, MD 1998 to 2000

Supply Support Specialist / Office Manager

Held Top Secret Clearance; trusted with and accountable for the security and proper filing of top-secret documentation.

Selected to provide administrative expertise for personnel; sole administrative coordinator in this demanding management role requiring high-level responsibilities.

Responsible for assisting in all ILS matters; directly involved in the implementation of the ILS development process.

Adhered to standard operating procedures and regulations.

Responsible for providing training support for both military and civilian employees both on and off-site.

Implementation of training courses and booklets requiring both editing and proofreading of documentation.

Coordinate scheduling of classroom in addition to preparing modern media and conference room set up.

Provided logistics support for COMNAVSECGRU Acquisition Logistics Support Management Team (ALSM) Training Meetings and In-Process Reviews.

Coordinated development and maintenance of Integrated Logistics Support Plans (ILSP) as well as edited, proofread and revised as needed.

Development and maintenance of centralized Library for Integrated Logistics Support (ILSP) Manuals. Received Special Act Award for this effort.

Coordinate, review and modify course materials providing technical and training support for programs and equipment based on system deployments and availability.

Review of ILS and Training documents for systems preparing documentation needed in support of systems

Typed meeting minutes checking for accuracy and wording.

Maintained training records for employees including certificate of completion and ongoing training schedules

Administrative Assistant 1995 to 1998

Managed all aspects of administrative issues for high-level personnel.

Created and maintained office calendar and tickler file.

Answered incoming telephone calls and received messages.

Gained valuable experience in the organization of accurate planning and travel arrangements based on specific needs.

Responsible for organizing various clearance issues.

Coordinated complex leave schedules; maintained projections and staff notes.

Skilled in planning and execution of special projects during time-critical environments; tracked division deadlines and various suspense dates.

Prepared clear and concise correspondence and meeting minutes; managed flow of all correspondence and message traffic throughout the division.

Coordinated conference room for various meetings and conferences throughout the division.

DAVID TAYLOR RESEARCH CENTER, Carderock, MD 1993 to 1995

Secretary, Naval Surface Warfare Center Hydromechanics Directorate

Organized, efficient, and precise with strong communication and liaison skills; supported senior-level positions.

Monitored incoming and outgoing mail; assembling and organizing mailing materials.

Monitored timekeeping; accurately maintained records.

Organization of accurate planning and travel arrangements based on specific needs.

Budgeting; monitored records of daily transactions; researched and updated information; tracked financial status of budget and job order numbers; basic accounting and finance.

Prepared security actions and visit requests; domestic and foreign travel arrangements; coordinated visa and passport requests.

Prepared clear and concise correspondence using appropriate form letters; data entry.

Entrusted by senior-level positions to complete all administrative responsibilities.

NAVAL SHIP SYSTEMS ENGINEERING STATION, Philadelphia, PA 1991 to 1993

Mechanical Engineering Technician, Submarine Antenna Division

Performed as technician and participated in on-the-job-training.

Supported technicians and engineers who were working out in the field; interpreted drawings.

Ordered and monitored parts and all shipping details for upcoming installations.

Skilled in planning and execution of special projects during time-critical environments; provided sponsor with monthly status report regarding installation deadline completion dates.

Skilled in planning and execution of special projects; Hazardous Material Representative for the Department.

EDUCATION & PROFESSIONAL DEVELOPMENT

Gloucester County Community College, Sewell, NJ 1987 to 1989

28 credits received in Business Administration

Computer Skills: Microsoft Office, MS Outlook, MS Word, MS Excel, MS Access, MS PowerPoint, Adobe Acrobat and Internet Explorer

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