Re: Legal Secretary/Receptionist
Resume:
MICHELLE S. LOWE
Chicago, IL 60649
Home: 773-***-****
Cell: 773-***-****
*******@*****.***
WORK EXPERIENCE
Executive Assistant - Staffing Now Chicago, IL Nov. 2007 Present
• Executive Assistant – New Edge Financial fka Calyon Financial
Administrative Assistant - Legal Assistant – American Legal Search Houston, TX July 2007 – Sept. 2007
• Trust & Estates Associate – Merrill Lynch Private Banking and Investment Group
Administrative Assistant – Select Staffing Temporaries Chicago, IL June 2007 – Nov. 2007
• Administrative Assistant – Food Export Association
Legal Assistant – Levin & Brend, P.C. Chicago, IL October 2006 – June 2007
• Supported Managing Partner and 3 Associates
• Prepare and process legal documents; review for accuracy and completeness
• Update information for clients and attorneys in time matters database
• File documents with courts and assist with trial preparation
• Collect data and review research materials
• Type and prepare reports and other written materials from source documents, and transcription
• Format and Edit written material for accuracy.
• Maintain and/or create files of record keeping systems
• Dictation (Handwritten & Dictaphone)
• Time Entry and Light Billing
• Sort, label, file, and retrieve documents
• Coordinate and schedule depositions
• Receive calls and greets visitors, take and relay messages via database, respond to requests for information
• Maintain calendars, schedules, coordinate appointments, travel arrangements and other special tasks as assigned
Administrative Assistant – Neighborhood Housing Services
Chicago, IL August 2005 – April 2006 (Temporary) April 2006 - October 2006 (Permanent)
• Supported Director of Neighborhood Redevelopment
• Answer phones, greet and assist customers, answer questions regarding NHS materials
• Make copies of documents for clients
• Provide administrative support to NHS Redevelopment Corporation, coordinate mailings, send out meeting announcements, and organize special projects
• Copy board materials, send out board mailings and notices, confirm board member meetings, coordinate and maintain the calendar of meetings and events, and register and schedule clients for home ownership classes
• Input demographic information from intake forms/orientation information into HCO, research properties through Real-Info, assist H-rail with application process and copy appropriate documents
• Retrieve voicemail messages, follow up with prospective tenants and send out preliminary housing applications
• Process check requests and deposit information, maintain adequate supplies of NHS brochures, homeownership education calendars, and for-sale property listings in the office lobby
• Sort and distribute incoming mail, arrange outgoing overnight mail or special deliveries via messenger
Analytical Assistant – Standard & Poor’s (Temporary) Chicago, IL March 2005 – August 2005
Lease Abstraction and Analysis
• Generate lease abstracts itemizing critical financial and non-financial lease clauses
• Compare the accuracy of information contained in property rent rolls to corresponding data in the leases
• Prepare specific reports to facilitate more detailed important client information contained in the due diligence process
• Handle administrative duties as required for completion of the abstraction process
Administrative Assistant to President – Chicago Legal Search, Ltd.
Chicago, IL November 2002 – March 2005
• Log, scan, and make copies of resumes for recruiters
• Style, format, and make other corrections on resumes for recruiters
• Print weekly activity report for the president of the firm
• Address and answer all prospective candidate and client questions
• Create new candidate cards for recruiters, make edits as needed
• Contact candidates on behalf of the recruiters to schedule appointments and request additional materials
• Draft candidate send-out letters for recruiters
• Conduct reference checks for CLS Legal Staffing candidates, draft client fee agreements for CLS and CLS Legal Staffing, draft and format client invoices for both CLS and CLS Legal Staffing
• Check company email and respond to inquiries, open and sort mail
• Conduct on-line research on candidates and clients (i.e. attorney whereabouts, client hiring needs, printing pertinent yellow file information)
• Log new publications into the “Library” log and make copies of publishing information
Receptionist – Greenberg Traurig, PC, Chicago, IL May 2000 – November 2002
• Answer busy phone system and route calls to appropriate attorneys and departments
• Handle accounts payable using the CMS accounting program
• Create and maintain accounting files, reconcile petty cash
• Fax and copy documents
• Assist with month end time entry for attorneys and paralegals
• Schedule conference rooms
• Coordinate in-house legal training seminars
• Organize and schedule offices for visiting attorneys and clients
• Manage firm catering and event planning
• Schedule travel arrangements
• Coordinate conference calls between satellite offices. Set up conference calls for clients and attorneys
• Arrange for messenger pick-ups and maintain messenger log, order office supplies
SOFTWARE
Microsoft Word, Excel, PowerPoint, Access, Outlook, Internet, Macintosh OS10, Filemaker Pro, Groupwise, HCO, CMS and Time Matters 7.0
EDUCATION
Robert Morris College - Graduated November 2002
Associates Degree in Paralegal Studies
Related Courses: Legal Research and Writing, Real Estate, Estates, Wills & Trusts, Introduction to Civil Procedure, Civil Litigation, Domestic Relations, Commercial Law, Torts, Corporate Law and Constitutional Law.
DePaul University (School for New Learning) - Bachelors of Arts 2007
Major: Pre-Law
ACHIEVEMENTS –
Greenberg Traurig September 2002 Employee of the Month
Recipient of the Robert Morris Presidential Scholarship (2003)
Robert Morris College Deans List (2003)
Chicago Tribune Quote for attending the 2005 Gandhi Peace Conference (Christian Brothers University, Memphis, TN)
Taught poetry at the Cook County Women’s Correctional Facility (2006)
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