Quality Assurance Administrative Assistant

Doretha Mayers *************@*****.***

Cell# 908-***-**** Home# 908-***-****

*** ************ ****** ***. ** Elizabeth, New Jersey 07201

SUMMARY

Dependable, motivated professional, with excellent attendance record, providing effective and comprehensive support to senior executives. Produces quality work with a strong focus on deadlines. Known as a quick learner with high standards and diligent work ethic. Excellent team player that works well with little or no supervision.

SKILLS

Appointment Scheduling – Travel Arrangements – Project Coordinator – Document Creation

Travel & Expense Reports – Label Administrator – Special Projects – Word – Excel – PowerPoint

Outlook – Lotus Notes – HTML – Flash – FrontPage – Dictaphone – Sharepoint Services

PROFESSIONAL EXPERIENCE

Brown and Associates, Newark, New Jersey 10/2010 - Present

Executive Assistant

Responsible for work plan, program evaluations, grant applications and travel itineraries. Update excel spreadsheets and order supplies, i.e. textbooks and digital photographic equipment. Type reports for visual arts advisory department, annual evaluations for staff of approximately 20+ people. Download state and federal documents and manage timeline. Prioritize emails, sent out evites and visitation summaries. Type forms, letters, memos and correspondence. Draft, process and distribute fliers as needed. Set up meetings and arrange travel. Design templates for controlling work product. Create, update, proofread and assemble documents.

Abbott Laboratories, Edison, New Jersey 7/2007-12/2008

QA Assistant/Label Administrator

Processed and typed meeting minutes for manager and transcribed dictaphone tapes. Reviewed and analyzed batch records in accordance with SOP rules and provided information to auditors. Set up meetings and scheduled travel, both domestic and international. Produced and distributed labels for containers in production. Kept track of all labels related to documentation. Updated spreadsheets in excel and prepared expense reports. Routed labels for review and approval and followed up to ensure materials are approved in a timely manner. Reviewed labels for accuracy and provided change for requests and revisions. Ordered labels from vendors as needed and maintained an adequate inventory.

Described and reinforced skills in order to provide exceptional service

Assisted in making the assigned project delivered within time and budget

Processed blister samples for sales rep distribution

Takes responsibility for own work and provides support to others

Typed and corrected SOPs for accurate information

Managed multiple and changed priorities on a daily basis

Handled the Quality Assurance file system

PAGE TWO *************@*****.*** Cell# 908-***-**** Home# 908-***-****

Merck and Company, Rahway, New Jersey 11/1998 - 6/2007

Executive/Administrative Assistant-Clinical Microbiology

Supported research assistants on confidential projects. Processed power point slides for presentations. Oversees managers and staff calendars, including professional events.

Scheduled and arranged domestic/international travel

Processed, composed and typed routine letters and memos

Set up meetings, maintained file system and proofread reports

Transcribed meeting minutes from dictaphone tapes

Performed a variety of administrative functions

Prepared and processed literature searches and expense reports for payment

Responsible for maintaining budget, monthly and daily reports

Designed and prepared confidential presentations

EDUCATION / CERTIFICATION

Certificate Sharepoint Services Acecs Inc. 2011

Certificate Paralegal Horizon Institute of Paralegal Studies 2005

Certificate Webmaster Target Training School 2003

Union County College

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