Administrative/Payroll/Other

****-**** ************* ***** *** Boston, TX

Administrative Assistant III/Payroll

 Provided a monthly register of all incoming checks from sales, then distributed to Plant Controller.

 Calculated quarterly company profit sharing for itemized employee distribution using Microsoft Excel.

 Reconciled monthly billing statements to ensure company bills were received and paid.

 Distributed timecards to appropriate supervisors.

 Prepared and checked payroll for 150 employees.

 Keypunched payroll into Payroll computer system.

 Entered plant generated revenue numbers onto an excel spreadsheet, with complex formulas, for accounting reconciliation reports.

 Filed security guards nightly reports.

 Prepared weekly mill overtime reports for Regional Manager when Plant Controller was absent.

 Established protocol authorization for Operations Manager to assume Plant Manager duties and assignments when Plant Manager was absent and for a designated authority to assume responsibilities of the Operations Manager.

 Established standard operating procedures Administrative Assistant duties, payroll duties and scaler duties.

 Operated Integrated Digital phone system supplied to International Paper by Executone.

 Tracked incoming and outgoing calls

 Provided memos, notes, messages, and voice contact to all plant employees

 Responsible for notifying employees in the event of a family emergency or natural disaster.

 Provided contact information to employees concerned.

 Operated computer switchboard terminal to transfer incoming calls and disperse outgoing calls.

 Screened incoming calls for Plant Manager, Operations Manager, Plant Controller and Human Resource Director and establish a priority, then determine which calls can be transferred to subordinate supervisors and which calls require the immediate attention of upper management.

 Produced and generated random reports of employee’s phone access identification codes and then furnished data to Plant Controller for audit review.

 Operated company vehicle to receive mail from post office, then sorted and dispersed mail to proper addressees, up to 25 management employees.

 Responsible for employee sales; that is received the numbered order form from shipping supervisor, then requested signatures from Plant Controller, Operations Manager, and Plant Manager. Finally, received payment from employee.

 Verified references of potential employees.

 Trained new hires on computers and company policies.

 Separated bill of ladings from shipping tags then filed according to date.

 Inspected Planer Mill production tags and matched them against MDS inventory computer system to verify accurate information had been input. If was not accurate, then changed the inventory in MDS.

 Conducted quarterly audits on plant assets (lumber and logs), which included visual inspections to ensure accountability concurs with the scale house reports and MDS inventory.

 Inspected and matched scaled truck tickets to wood yard tickets, then inspected and matched scaled truck tickets to wood yard docking sheets. Documented any discrepancies for audit purposes.

 Performed a monthly bill of lading inventory to ensure all bill of ladings are accounted for. If missing, then void that bill of lading.

 Entered Holtec production numbers into MDS when Plant Controller was absent.

 Tracked and logged day and night shift production output and provided accurate report to Corporate International Paper’s Regional Manager.

 Tracked vacation status for all employees using Excel.

 Calculated terminated employees accrued vacation.

 Filed and tracked all payroll records for International paper’s established retentions records.

 Complied with all state, federal, and OSHA laws and regulations pertaining to safety.

 Member of Quality in Process.

 Helped to establish efficient and more cost effective means for plant operations.

1998-2004 International Paper New Boston, TX

Scaler

 Prepared end of day reports for supervisors and forest resource managers.

 Used computer database to scale log trucks in and out and ensured quality assurance for customers and patrons.

 Maintained security for International Paper lumber mill by controlling and establishing identity of all incoming and outgoing traffic.

 Provided visual inspection of all lumber going out of mill and all logs coming into mill, to ensure accuracy.

 Supervised security guards when on duty.

 Supervised subordinate co-workers.

1997-2000 International Paper New Boston, TX

Purchasing

 Tracked all parts issued out of storeroom with UID barcode system .

 Used S.A.P. computer database for inventory, supply, tracking and requisitions for all plant necessities (i.e., parts, tools, supplies, modular buildings, conveyors, sensors).

 Used computer database to track, store, log and inventory all parts received.

 Received bill of ladings from commercial and vendor vehicles and entered supply information into computer database.

 Responsible for all plant purchases.

 Tracked orders that had not been delivered.

 Verified prices on commercial and vendor invoice tickets with company purchase orders.

 Received bids on projects from vendors and contract construction companies.

 Reviewed contract bids for feasibility, timeliness, efficiency, cost, quality and delivery then forwarded recommendations to Plant Managers for contract negotiation.

 Prepared cost reports for supervisors so they could determine the cost of parts issued to their department.

 Received stock items and put them in proper storage area.

 Helped to establish standard operating procedures for receiving.

 Trained employees on SAP computer program, in-house and at other company owned facilities throughout the United States.

 Determined which parts were excess parts and then removed all obsolete or excess items from inventory.

 Maintained and filed records of quantity, cost and type of material received for entire company.

 Helped prepare requisitions for mill supervisors.

January 2007 - Present University of Iowa Iowa City, IA

 Major in Psychology.

 Double minor of Education and Political Science

 Member of National Society of Collegiate Scholars.

 Member of Sigma Alpha Lambda.

 Maintaining a 3.5 GPA.

August 2004 – May 2006 University of Central AR Conway, AR

 Majored in Psychology.

 Maintained a 3.5 GPA.

May 1996 Horatio High School Horatio, AR

 Graduated fifth in class.

 Graduated with honors.

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