Office Administrative Assistant, Data Entry, Accounting, Secretary

Mahli D. Ricke

*** *** ***** ******

Apartment **7

Minneapolis, Minnesota 55403

Phone 612-***-****

E-mail *****.*.*****@*****.***

EDUCATION

****-**** ********** ** *********

Bachelor of Arts, Anthropology

1999-2004 Bemidji State University

EXPERIENCE

The Scoular Company, Minneapolis, Minnesota February 2008 – December 2011

Office Assistant

Directed the day to day functions of the corporate Central Work Station and provided professional customer service to clients from around the world

Coordinated the scheduling of 20 conference rooms for four offices using Lotus Notes

Coordinated travel arrangements for multiple managers and maintained office calendar

Arranged candidate interviews with multiple departments and managers, administered pre-employment assessments such as PI and Wonderlic and tracked applicant information

Was responsible for paying invoices for three offices and processing daily deposits

Printed and disseminated contracts, checks and other forms using AS400 system; was responsible for providing the Company’s Business Unit Managers with daily reports, news reports and other industry relevant updates

Managed local and international shipping of product samples, documents and other materials via UPS, FedEx and Dynamex

Assisted Accounting with the auditing and processing of expense reports for three offices

Entered and tracked truckers’ insurance certificates into Filebound

Maintained company directory in Lotus Notes

Trained other office assistants in various functions and programs such as AS400, Lotus Notes, Filebound and Avaya Softconsole

Performed various office duties including answered phones, coordinated mail, managed inventory, ordered office supplies, data entry and coordinated multiple ad hoc projects

Professional Recovery Personnel, Brooklyn Park, Minnesota October 2006 – April 2007

Receptionist

Provided excellent customer service to clients on a daily basis

Tracked new clients and debtors into the computer system

Generated documents to assist the Legal Department

Prepared and distributed monthly and quarterly reports for clients

Handled purchase orders, invoices and accounts receivables

Performed various office duties which included answering phones, handling mail, sending faxes, performing filing duties and maintaining office supplies

VOLUNTEER ACTIVITIES

A leading member of a corporate volunteer committee since 2008, coordinating and managing volunteers and multiple projects. Worked with a team to discover and evaluate new volunteer opportunities with organizations such as Meals on Wheels, Model Cities and the National Kidney Foundation

Provide weekly Tutoring and Activities for children ages 6-15 at People Serving People; assisting with curriculum based activities as well as promoting creative and artistic project work

Spent 2 weeks in Poland in 2010 teaching English to children in grades 1, 3 and 5 through Global Volunteers. Also tutored Polish children after school; supervising and leading in various activities

SPECIAL SKILLS

Proficient in Spanish

COMPUTER SKILLS

Experienced in Microsoft Word, Excel, PowerPoint, Outlook, AS400 Accounting Software, Lotus Notes, Filebound, Avaya Softconsole and other in-house software

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