Administrative Assistant Manager

Olga Posternak

***** ******** ***.

San Diego, CA 92129

TEL. 858-***-****

E-Mail: ************@*****.***

OBJECTIVE

To obtain a full-time position within a company that will provide opportunity for growth.

EXPERIENCE:

LPL Financial Service 07/01/2006-present

Sr. Administrative Assistant

• Handle all day-to-day responsibilities for the SVP and support.

• FRC meeting, collect all reports, send meeting request, organize meetings

• Submit Beta Gled Review reports

• Submit AEC2 reports daily, and MIS

• Provide Daily Beta NSIT procedure

• Maintaining team calendar coordination

• Inputting data in excel spreadsheets

• Booking domestic travel, including flights & hotels

• Generating and submitting AML reports

• Typing correspondence, responding to written and electronic correspondence

• Data entry and reporting

• Coordinating training services and schedules, meetings

• Provide monthly, weekly financial reports, Stat Sheets.

Law Offices of Darrell Palmer, San Diego, CA 02/2006-05/2006

Legal Assistant

• Organized and analyzed file and prepared chronologies

• Drafted discovery documents or prepare responses

• Tracked and maintained file system

• Planned and prepared calendar

• Attended pre-trial with lawyer

Goldfarb, Shulman, Patel & Co. LLP, Toronto, Canada 8/2003-2/2006

Administrative Assistant

• Assembled personal tax returns T1/T2 (Business Tex returns)

• Prepared blue tab files

• Kept projects on schedule

• Prepared agenda in advance

• Maintained and sent draft PDF statements

• Prepared business income tax returns for NIL Trustees in Corporate Tax preparation programs (1995-1996 (DOS) 1998, 1999, 2000, 2001, 2002, 2003, 2004, 2005)

• Utilized and sent invoices with accounting software

Soft Land /Immigration Support, Toronto, Canada 8/2002-2/2006

Paralegal/Office Manager

• Supported new immigrants in the Program of Relocation

• Communicated with Immigration Lawyers in Canada and other countries

• Organized meetings in other locations which required creating agendas

• Arranged travel and related itineraries and bookings

• Performed general clerical duties such as filing, photocopy, faxing

Sampson & Associate-Business Brokers, Toronto, Canada 07/2001-07/2002

Legal Assistant

• Provided and organized meetings with the clients

• Set up "tickler" system

• Prepared the agreements, special files, business mails

• Provided fact sheets for the businesses on sale

• Managed calendar of meetings, calls, travel, and daily events

• Recorded and prepared minutes of meetings, seminars

Ministry of Attorney; KPMG, Toronto, Canada 03/2001-05/2002

Administrative Assistant

• Maintained and updated filing, inventory, mailing and database system

• Grouped financial data on client companies

COMPUTER SKILLS:

MS Word, Excel, Power Point, MS Outlook, PC Law, Estate-a-Base, Quick Law, Beta,

EDUCATION:

Seneca College -Toronto, Canada 2001-2005

Law Clerk Diploma Program

Green Bay University, Wisconsin, USA 1994-1995

Exchange program

Kharkov State University 1991-1996

Bachelor/Masters Degree

Major: Philologist, Instructor /Translator English / French Languages

LANGUAGES:

English/Russian/Ukrainian/ French

Contact this candidate