Executive Assistant
Resume:
Jill M. Esposito
Orland Park, IL 60462
Tel: 312-***-****
email: *********@*******.***
Professional Experience
October 2009 – January 2011 Dover Engineered Systems
Downers Grove, IL
Executive Assistant to the President & Chief Executive Officer & Sourcing Director. Provided high-level executive assistant support in daily operations, projects, meeting/event planning, conducting research, preparing reports & performing clerical functions.
Built strong relationships with senior management (President’s & CFO’s that report to my CEO of the companies that Dover owns & our Board of Directors)
Managed & maintained CEO’s personal & business calendar
Managed & maintained Dover Engineered Systems company calendar
Assisted CEO with personal tasks (managing homes, doing errands, assisting spouse, etc.)
Supported Presidents’ with various projects (travel/event planning, expertise, etc.)
Handled & managed projects for CEO & CFO (vacation recording, technology needs, gifts, etc.)
Participated in various initiative committees
Arranged domestic & international travel, board meetings/dinners & events
Event planning for business meetings & company parties
Traveled with senior executives’ when managing events (4-8 times per year)
Prepared & hold high level of knowledge with travel visas to other countries (i.e. Brazil, China, India, etc.)
Participated in monthly staff meetings
Organized & prepared meeting minutes, employment contracts, invoices, expenses, financial statements, correspondence, presentations & spreadsheets
Analyzed incoming memos, submissions & reports to determine their significance & distribute to the proper party
Helped train clerical staff
November 2008 – September 2009 Aviva North America
Chicago, IL
Executive Assistant to the EVP, Head of Human Resource, SVP, Program Director & VP, Talent/Performance Business Manager. Assisted in projects (reorganization due to new business model), recruiting, talent management, etc.
Organized, arranged & prepared materials for Board & Executive Committee meetings
Managed EVP’s personal & business calendar (decorated home & maintenance with home projects)
Managed EVP’s email & responded to requests (writing samples available)
Assisted SVP, Program Director with day-to-day business model execution
Assisted VP, Talent/Performance Business Manager with day-to-day HR team operations
Arranged domestic & heavy international travel, business dinners, company events, etc.
Organized & prepared expenses (from different currencies), daily correspondence, offer contracts & presentations
Assisted in leading the Executive Assistant Team
September 1998 – June 2008 Madison Dearborn Partners, LLC
Chicago, IL
Administrative Assistant to the Chief Financial Officer, Chief Information Officer, Chief Tax Officer, Accounting & Technology Team (2004 – 2008). Assisted in daily banking & tax reporting. Worked with my technology team on limited partner database & testing new computer accessories.
Established excellent Limited Partner relationships
Prepared & reviewed fund tax returns (federal & state), quarterly K-1s & financials
Managed business calendars, accounts payable/receivable & filing
Planned business meetings & travel
Handled different work styles & office changes confidently (moved into new office space in March 2006)
Administrative Assistant to the President & Basic Industries Team (1998 – 2004). Assisted in growth equity investments & management buyouts for private & public businesses.
Assisted my team with several major buyouts in the paper & chemical industry
Established excellent client relationships & worked closely with our portfolio company management teams
Trained Administrative Assistants
Managed President’s personal & business calendar (daily interaction with President’s home staff - caretaker, nanny & housekeeper)
Arranged domestic & international travel, board meetings/dinners & personal/company events
Organized & prepared expenses, daily correspondence & presentations
Scheduled all audio/video conference calls & requested/set-up conference rooms
Jill M. Esposito resume
February 2011
Page 2 of 2
July 1995 – September 1998 Leo Burnett (Starcom Media Services)
Chicago, IL
Lead Secretary. Assisted in media planning for Miller Brewing Company & Dairy Farmers.
Promoted to head assistant on the Miller Brewing account at my year anniversary
Worked closely with Miller marketing management team
Organized & oversaw the account of 7 media directors & their teams
Attended weekly staff meetings
Composed monthly staffing lists & marketing monthly financials
Attended & organized client functions (MGD Blind Date series)
Trained & supervised 3 assistants
Actively organized & attended Lead Secretary meetings (these meetings informed us of what each client at Starcom was working on)
Expertise Proactive team player
Leader among my peers
Superior training skills
Excellent multi-tasking & organizational skills
High level of experience with working/assisting senior management
Event planning Proficient in applications of Microsoft Word, PowerPoint, Excel & Outlook
Proficient in the tax applications of Superforms & databases
Enthusiastic, hard working & positive attitude
Live & work with high morals of myself & others
Education Fox Business College
Oak Lawn, IL
Personal Enjoy spending time with my family
Stay healthy by enjoying cardio exercise, yoga & pilates
Avid Chicago sports fan – White Sox & Blackhawks
Active member in health associations
Business & character references available upon request
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