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Executive Assistant

Orland Park, Illinois, 60462, United States
March 10, 2011

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Jill M. Esposito

**** **** ******** *****

Orland Park, IL 60462

Tel: 312-***-****


Professional Experience

October 2009 – January 2011 Dover Engineered Systems

Downers Grove, IL

Executive Assistant to the President & Chief Executive Officer & Sourcing Director. Provided high-level executive assistant support in daily operations, projects, meeting/event planning, conducting research, preparing reports & performing clerical functions.

Built strong relationships with senior management (President’s & CFO’s that report to my CEO of the companies that Dover owns & our Board of Directors)

Managed & maintained CEO’s personal & business calendar

Managed & maintained Dover Engineered Systems company calendar

Assisted CEO with personal tasks (managing homes, doing errands, assisting spouse, etc.)

Supported Presidents’ with various projects (travel/event planning, expertise, etc.)

Handled & managed projects for CEO & CFO (vacation recording, technology needs, gifts, etc.)

Participated in various initiative committees

Arranged domestic & international travel, board meetings/dinners & events

Event planning for business meetings & company parties

Traveled with senior executives’ when managing events (4-8 times per year)

Prepared & hold high level of knowledge with travel visas to other countries (i.e. Brazil, China, India, etc.)

Participated in monthly staff meetings

Organized & prepared meeting minutes, employment contracts, invoices, expenses, financial statements, correspondence, presentations & spreadsheets

Analyzed incoming memos, submissions & reports to determine their significance & distribute to the proper party

Helped train clerical staff

November 2008 – September 2009 Aviva North America

Chicago, IL

Executive Assistant to the EVP, Head of Human Resource, SVP, Program Director & VP, Talent/Performance Business Manager. Assisted in projects (reorganization due to new business model), recruiting, talent management, etc.

Organized, arranged & prepared materials for Board & Executive Committee meetings

Managed EVP’s personal & business calendar (decorated home & maintenance with home projects)

Managed EVP’s email & responded to requests (writing samples available)

Assisted SVP, Program Director with day-to-day business model execution

Assisted VP, Talent/Performance Business Manager with day-to-day HR team operations

Arranged domestic & heavy international travel, business dinners, company events, etc.

Organized & prepared expenses (from different currencies), daily correspondence, offer contracts & presentations

Assisted in leading the Executive Assistant Team

September 1998 – June 2008 Madison Dearborn Partners, LLC

Chicago, IL

Administrative Assistant to the Chief Financial Officer, Chief Information Officer, Chief Tax Officer, Accounting & Technology Team (2004 – 2008). Assisted in daily banking & tax reporting. Worked with my technology team on limited partner database & testing new computer accessories.

Established excellent Limited Partner relationships

Prepared & reviewed fund tax returns (federal & state), quarterly K-1s & financials

Managed business calendars, accounts payable/receivable & filing

Planned business meetings & travel

Handled different work styles & office changes confidently (moved into new office space in March 2006)

Administrative Assistant to the President & Basic Industries Team (1998 – 2004). Assisted in growth equity investments & management buyouts for private & public businesses.

Assisted my team with several major buyouts in the paper & chemical industry

Established excellent client relationships & worked closely with our portfolio company management teams

Trained Administrative Assistants

Managed President’s personal & business calendar (daily interaction with President’s home staff - caretaker, nanny & housekeeper)

Arranged domestic & international travel, board meetings/dinners & personal/company events

Organized & prepared expenses, daily correspondence & presentations

Scheduled all audio/video conference calls & requested/set-up conference rooms

Jill M. Esposito resume

February 2011

Page 2 of 2

July 1995 – September 1998 Leo Burnett (Starcom Media Services)

Chicago, IL

Lead Secretary. Assisted in media planning for Miller Brewing Company & Dairy Farmers.

Promoted to head assistant on the Miller Brewing account at my year anniversary

Worked closely with Miller marketing management team

Organized & oversaw the account of 7 media directors & their teams

Attended weekly staff meetings

Composed monthly staffing lists & marketing monthly financials

Attended & organized client functions (MGD Blind Date series)

Trained & supervised 3 assistants

Actively organized & attended Lead Secretary meetings (these meetings informed us of what each client at Starcom was working on)

Expertise Proactive team player

Leader among my peers

Superior training skills

Excellent multi-tasking & organizational skills

High level of experience with working/assisting senior management

Event planning Proficient in applications of Microsoft Word, PowerPoint, Excel & Outlook

Proficient in the tax applications of Superforms & databases

Enthusiastic, hard working & positive attitude

Live & work with high morals of myself & others

Education Fox Business College

Oak Lawn, IL

Personal Enjoy spending time with my family

Stay healthy by enjoying cardio exercise, yoga & pilates

Avid Chicago sports fan – White Sox & Blackhawks

Active member in health associations

Business & character references available upon request

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