Executve Assistant

MICHELLE LYNN JOHNSON

**** ******* ****** **** • Lawrenceville, GA 30043 • 770-***-****

SUMMARY OF QUALIFICATIONS

Skillful and multi-tasked Executive Assistant with extensive experience in the coordination, planning, and support of executive level operational and administrative functions.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating international and domestic travel, and effectively managing all essential tasks.

Ability to handle high level confidential information.

Proven track record of accurately completing research, reporting, information management, marketing, and business development efforts within time constraints.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives for the Executive.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages for the Executive.

Proficient with Microsoft Office System (including Microsoft Word, Microsoft Excel, Microsoft PowerPoint®, Microsoft Access, and Microsoft Outlook®).

PROFESSIONAL EXPERIENCE

GYPSUM MANAGEMENT AND SUPPLY – TUCKER, GA 2007 to 2009

Executive Assistant to the CEO, Vice Chairman, and CFO

Provided administrative support to the top executives to the largest independent distributor of drywall, acoustical, and other building supplies located in 26 states, through a network of 44 subsidiary companies and more than 150 distribution centers with annual revenues of $500 million.

Performed a variety of administrative tasks. Organized and kept detailed records. Developed various spreadsheets providing sales and financial information. Controlled minute books for 44 companies.

Arranged all travel for the executive including hotel, airline, dinners, and transportation.

Kept detailed records of all real estate records, property leases, as well as, purchasing property.

Organized all minute books and all information inside of them.

Managed building operations for any repairs needed, copiers, or fax machines, etc…

Kept executives daily calendar and managed expenses for seven executives.

Worked with counsel daily to resolve issues.

Arranged all company functions across the nation.

PS ENERGY GROUP, INC. - ATLANTA, GA 2005 to 2007

Executive Assistant to the COO and Managing Director

Provided high-level administrative support to the Chief Operating Officer and Managing Director of a leading service provider of Fuel Management and Natural Gas Supply with $165 million in annual revenues.

Performed a variety of key executive functions. Organized and administered all company contracts. Collaborated with COO and Managing Director to oversee all aspects of the business.

Developed spreadsheets to improve and inform management of gains/losses. Prepared meeting agendas and carefully monitored all action items. Initiated all incoming RFP’s for sales executive.

Participated and coordinated all company events for the executive level employees and clients.

Produced several key spreadsheets in order to assist executives in making deals, new business prospects, as well as budgeting tools

Coordinated international and domestic travel schedules, flights, hotel accommodations, meetings, etc.

Maintained, assembled, and compiled material for presentations to potential clients, Boards of Directors, and other meetings.

Liaison with executive management to develop schedule for quarterly conference calls.

Planned Board Meetings, including reports and presentations

Tracked expenses, prepared expense reimbursement reports and maintained expense accounts.

Responsible for all office functions, leases, repairs, and office moves.

SITEL CORPORATION – NORCROSS, GA 2003-2005

Executive Administrative Assistant

Served as an Executive Assistant for the President and VP of Sales for a major outsourcing firm with over 75 worldwide locations.

Directed all administrative and project support efforts. Conducted in depth business=development research and compiled results for proposal team. Developed presentation and scheduled all executive-level meetings and travel. Prepared bi-weekly time, expense, and travel reports. Managed and updated all company contracts. Prepared in depth spreadsheets for weekly and monthly reviews for executive level.

Designed, coordinated, and maintained vital competitive analysis process to facilitate implementation of aggressive company marketing strategy.

Responsible for confidential issues regarding employees, new business development, deal structuring, and contract management.

Coordinated and hosted successful client seminars, creating invitations and promotional materials, booking venues, and selecting guest speakers.

GOLDKIST – ATLANTA, GA 1995-2003

Export Sales Assistant

Provided administrative support for five regional export sales directors in this successful poultry organization.

Oversaw a wide variety of administrative functions, supporting all director-level projects and information-management processes. Compiled and analyzed data from monthly reports to prepare directors presentations to executive management.

Successfully sold 2 million pounds of poultry across the nation. Organized shipping procedure, pricing, and following up with payment arrangements, as well as completing all paperwork.

Significantly reduced time required to prepare paperwork by using an electronic procedure for all administrative personnel.

Administrative Assistant to the Group Controller

Directed day to day accounting office operations, providing fundamental support to company CFO and Group Controller.

Managed corporate accounts payable and accounts receivables. Oversaw administrative budget. Prepared expense reports and credit card/bank reconciliations. Managed fixed assets as well as monthly financial statements for 12 poultry operations. Trained staff to use new computer programs.

EDUCATION

University of Georgia 1991

Brenau University 2001 Accounting Degree in Process

Contact this candidate