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Administrative Assistant

Location:
Lafayette, Louisiana, 70503, United States
Salary:
50,000
Posted:
March 30, 2011

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MICHELE M. KRAMER

*** ******* *****

Lafayette, LA 70503

Home: (337) ***-****

Cell: (858) ***-****

i18tib@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Marketing Coordinator October 2008 – February 2010

Flores Lund Consultants

Administration Department

• Provide administrative support to CEO and President

• Maintenance of routine logs for Marketing

• Search for potential new projects

• Prepare and submit the firms Statement of Qualifications

• Handle ordering all company marketing items

• Submit projects for awards

• Prepare proposals for new and/or potential projects

• Plan and organize company parties

• Types letters from dictation

Administrative Assistant May 2008 – September 2008

Stivers Staffing

Administration Department

• Answering phones

• Greeting guests

• Provide administrative support to CEO

• Maintenance of the front office

• Maintaining firm's conference room calendars, kitchen & office supplies

• Mail sorting

• Types letters from dictation

Project Coordinator January 2007 - October 2007

TSA Contracting, Inc.

Construction Department

• Responsible for maintaining contract documents

• Monitor lien rights

• Subcontractor insurance certificates

• Processing owner and subcontractor billings

• Communicate with owners, subcontractors and funding agent for each project and as well as working closely with the Project Managers.

Land Acquisitions Coordinator April 2002 - December 2002

William Lyon Homes, Inc. - San Diego

Real Estate Acquisition and Development/Construction - Residential Homes

• Preparation of weekly land acquisition reports

• Board and lender packages

• Correspond with broker(s) regarding the Seller’s requirements (i.e. cost, close of escrow, feasibility date, number of lots, etc.)

• Draft the letters of interest to purchase land, market research and analysis on potential land acquisition properties

• Communicate with Seller and Title company on all documentation through close of escrow

• Maintain calendar for the Director of Land Acquisition

• Screen calls

• Make travel arrangements

• Coordinate special events

Project Administrator January 2001 - March 2002

Executive Assistant September 1996 – December 2000

Woodfin Suite Hotels, LLC - San Diego

Real Estate Acquisition and Development/Construction

• Manages the Executive’s schedule, arranging appointments, travel, meetings,

conference calls, etc.

• Screens incoming calls and correspondence and responds independently when possible.

• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.

• Prepares agendas, compiles data and materials needed by Executive for internal and external meetings and conferences.

• Assists with development and preparation of presentations to the Board, stockholders and external audiences.

• Reports, spreadsheets and job costing monthly worksheets plus any additional information needed by the CPA of the company.

• Helped Human Resources with distribution of 1099 documentation, as well as updating the employee information.

• Transcribes dictation or notes and composes and prepares confidential correspondence, reports and other complex documents. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.

• Creates and maintains various database and spreadsheet files.

• Arranges complex and detailed domestic and international travel plans and itineraries, compiles documents for travel-related meetings.

• Maintains attendance calendar for key management personnel.

• Prepares the Executive’s weekly expense reports.

• Reconciles corporate credit card account(s).

• Sends faxes, makes photocopies as requested by corporate executives/managers.

• Provides back-up support to other administrative assistants and reception.

• Performs other duties as assigned.

Executive Assistant/Accounting February 1992 - May 1995

Shimizu America Corporation - San Diego

Real Estate Development/Construction

• Responsible for all duties pertaining to office management including supervising support staff

• Prepared formal meeting minutes

• Formulated and analyzed office operations budgets

• Prepared spreadsheets, graphs and charts

• Acted as problem solver

• Coordinated special events

• Served as liaison with clients, vendors and other Shimizu offices

• Worked with owner, developer and lender during the development phases and with project managers, superintendents, and subcontractors during the construction phases of all projects

• Prepared monthly project reports, contract documents, change orders, invoices and loan draws

EDUCATION

Supply Specialist School (76Y10) - Military School

August 1986 - December 1986

Officer Candidate School - Louisiana Military Academy

July 1988 - August 1989

San Diego City College - Degree of Associate in Science Business Administration

August 1992 - December 1995

COMPUTER SOFTWARE

Excel PowerPoint WordPerfect Outlook Adobe 9.0 Great Plains

Expedition Timberline MS Office Photoshop

MICHELE M. KRAMER

100 Supreme Court

Lafayette, LA 70503

Home: (337) ***-****

Cell: (858) ***-****

i18tib@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Marketing Coordinator October 2008 – February 2010

Flores Lund Consultants

Administration Department

• Provide administrative support to CEO and President

• Maintenance of routine logs for Marketing

• Search for potential new projects

• Prepare and submit the firms Statement of Qualifications

• Handle ordering all company marketing items

• Submit projects for awards

• Prepare proposals for new and/or potential projects

• Plan and organize company parties

• Types letters from dictation

Administrative Assistant May 2008 – September 2008

Stivers Staffing

Administration Department

• Answering phones

• Greeting guests

• Provide administrative support to CEO

• Maintenance of the front office

• Maintaining firm's conference room calendars, kitchen & office supplies

• Mail sorting

• Types letters from dictation

Project Coordinator January 2007 - October 2007

TSA Contracting, Inc.

Construction Department

• Responsible for maintaining contract documents

• Monitor lien rights

• Subcontractor insurance certificates

• Processing owner and subcontractor billings

• Communicate with owners, subcontractors and funding agent for each project and as well as working closely with the Project Managers.

Land Acquisitions Coordinator April 2002 - December 2002

William Lyon Homes, Inc. - San Diego

Real Estate Acquisition and Development/Construction - Residential Homes

• Preparation of weekly land acquisition reports

• Board and lender packages

• Correspond with broker(s) regarding the Seller’s requirements (i.e. cost, close of escrow, feasibility date, number of lots, etc.)

• Draft the letters of interest to purchase land, market research and analysis on potential land acquisition properties

• Communicate with Seller and Title company on all documentation through close of escrow

• Maintain calendar for the Director of Land Acquisition

• Screen calls

• Make travel arrangements

• Coordinate special events

Project Administrator January 2001 - March 2002

Executive Assistant September 1996 – December 2000

Woodfin Suite Hotels, LLC - San Diego

Real Estate Acquisition and Development/Construction

• Manages the Executive’s schedule, arranging appointments, travel, meetings,

conference calls, etc.

• Screens incoming calls and correspondence and responds independently when possible.

• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.

• Prepares agendas, compiles data and materials needed by Executive for internal and external meetings and conferences.

• Assists with development and preparation of presentations to the Board, stockholders and external audiences.

• Reports, spreadsheets and job costing monthly worksheets plus any additional information needed by the CPA of the company.

• Helped Human Resources with distribution of 1099 documentation, as well as updating the employee information.

• Transcribes dictation or notes and composes and prepares confidential correspondence, reports and other complex documents. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.

• Creates and maintains various database and spreadsheet files.

• Arranges complex and detailed domestic and international travel plans and itineraries, compiles documents for travel-related meetings.

• Maintains attendance calendar for key management personnel.

• Prepares the Executive’s weekly expense reports.

• Reconciles corporate credit card account(s).

• Sends faxes, makes photocopies as requested by corporate executives/managers.

• Provides back-up support to other administrative assistants and reception.

• Performs other duties as assigned.

Executive Assistant/Accounting February 1992 - May 1995

Shimizu America Corporation - San Diego

Real Estate Development/Construction

• Responsible for all duties pertaining to office management including supervising support staff

• Prepared formal meeting minutes

• Formulated and analyzed office operations budgets

• Prepared spreadsheets, graphs and charts

• Acted as problem solver

• Coordinated special events

• Served as liaison with clients, vendors and other Shimizu offices

• Worked with owner, developer and lender during the development phases and with project managers, superintendents, and subcontractors during the construction phases of all projects

• Prepared monthly project reports, contract documents, change orders, invoices and loan draws

EDUCATION

Supply Specialist School (76Y10) - Military School

August 1986 - December 1986

Officer Candidate School - Louisiana Military Academy

July 1988 - August 1989

San Diego City College - Degree of Associate in Science Business Administration

August 1992 - December 1995

COMPUTER SOFTWARE

Excel PowerPoint WordPerfect Outlook Adobe 9.0 Great Plains

Expedition Timberline MS Office Photoshop



Contact this candidate