Administrative Assistant, Project Coordinator, Executive Assistant

ELIZABETH C. CARTER

**************@*****.***

SUMMARY

An accomplished and detail-oriented project manager and administrative assistant, with proficiency and extensive experience in supporting management, program development, customer relations, communication, financial tracking, and profit and loss assessment. Possesses a proven track record coordinating activities for technology directors, academic and research institutions, and government agencies, including NASA and the Department of Defense. A dedicated professional with research and problem solving skills, focused on delivering high quality and exceptional customer service.

EXPERIENCE

APPLEONE EMPLOYMENT SERVICES, Torrance, California

Executive Assistant – KRJ Consulting, Inc. for World Molecular Imaging Society, Temporary position from January 2012 – March 2012

Provided specialized administrative support for the executive director and manager of a medical professional society. Duties included developing grant requests by researching viable companies and investigating requirements, collecting data and proposal documents from a variety of sources and creating explanatory spreadsheets. Responsible for marketing and communications with prospective and current exhibitors at annual association conference. Increased outreach for exhibits through research and networking. Maintained and updated website, exhibitor and membership databases and coordinated all logistics. Completed online requests and provided other general office administrative support, including calendar scheduling, meeting documentation, travel arrangements, and other office communications tasks, including website and email management.

AMERICAN INSTITUTE OF AERONAUTICS AND ASTRONAUTICS, El Segundo, California

Project Manager and Administrative Assistant – Events and Partnerships, 2002-2011

Managed and coordinated a broad range of events, technical activities, and support functions for the nation’s preeminent aerospace professional society. Partnered with domestic and international organizations to develop and enhance professional events and identify areas of engagement. Scheduled organizational meetings prepared and distributed agendas and minutes, managed SharePoint sites, event website, and provided feedback on committee tasks, issues, and goals. Coordinated travel arrangements, prepared presentations, status reports, and expense reports.

Managed the Institute’s Western Office, including financial planning and execution, logistics, local service management, and the interface with the AIAA’s Western Region officers.

Served as administrative assistant for event chairs and project managers consisting of CEOs, CFOs, VPs and Directors. Established and monitored event and project progress using milestones and target metrics. Held responsibility for committee budgets, marketing, monthly financial reviews, documentation tracking and all correspondence.

• Managed resources and priorities for fast-paced projects, secured successful event results for numerous upper management event Chairs. Advanced to position of project lead at the institute for aeronautical projects.

• Shaped project planning and the partnership between U.S. Air Force, academia, and industry for novel test and evaluation conference. Successful model is now used for forums within other AIAA conferences.

• Provided guidance and support to inexperienced program committees to ensure program success, including assessing issues, noting challenges and developing corrective action plans. Resulting in success and kudos from chairs for personal intervention.

AMERICAN INSTITUTE OF AERONAUTICS AND ASTRONAUTICS, El Segundo, California

Membership Liaison and Administrator, United States Space Systems Standards Technical Activity Group (U.S. TAG), American National Standards Institute (ANSI), 1998-2002

Served as support liaison for AIAA’s west coast affiliations and partners. Produced demographic reports, PowerPoint presentations, conducted surveys, facilitated committee meetings, edited newsletter, arranged for sectional events to feed into national events, and guided committee leadership.

As U.S. Space Systems Standards administrator, accomplished all reporting and documentation for space systems standards. Maintained active member roster, arranged meetings, prepared and distributed documents, and maintained records, including meeting minutes and letter ballot results. Assured compliance with national and international requirements and procedures.

• Improved membership of U.S. TAG with representatives from industry to develop international space system standards.

• Developed executive seminar on international standards for educational and recruitment purposes with regard to space system standards; seminar was well-received and well-attended by industry. Recruited members financially supported to participate on U.S. TAG due to seminar presentations. Improved morale and standing, keeping up with international space system standards.

ADDITIONAL EXPERIENCE

RUTH BACHOFNER GALLERY, Santa Monica, California, Gallery Manager, 1994-1998. Served as office manager and database manager for inventory, sales, and mailing lists. Provided additional functions as salesperson, installer for monthly exhibits, and author of press releases. Worked with Ruth Bachofner on partnerships with artists, collectors, and high-end decorators. Managed dynamic exhibition program, with installations changing every four to five weeks. Architected operational upgrades to improve database management and facility maintenance. Initiated and maintained artistic partnerships and collaborations.

STOCKHOLM’S AUCTION HOUSE, Stockholm, Sweden, Director, Prints and Drawings Department, 1989-1994. Fast-tracked from assistant to department chief, based on merit of knowledge and work performance. Developed business relations with Swedish and international collectors, art institutes, and galleries. Generated and authored art reports and presentations to brief press and art associates. Supervised logistics for four international print and drawing auctions. Created international network for authentication and analysis of prints and drawings. Attended museum shows and gallery openings to network and assess competition. Accumulated large network of artists, collectors, and curators. Implemented proactive sales strategy, resulting in significant department growth.

EDUCATION

UNIVERSITY OF CALIFORNIA AT LOS ANGELES, Westwood, California

B.A., Art History, Political Science, 1976

CALIFORNIA STATE UNIVERSITY, DOMINGUEZ HILLS, Carson, California

Spanish, 2011 - ongoing

AFFILIATIONS

American Institute of Aeronautics and Astronautics

UCLA Alumni Association

Los Angeles County Museum of Art

LANGUAGES

Fluent in English and Swedish

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