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Management Administrative Assistant

Location:
New York, NY, 10034
Posted:
August 06, 2012

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Resume:

Education:

Strayer University, Atlanta, GA M.B.A. in International Business, September 2011

Lasell College, Newton, MA B.S. in Fashion Merchandising, August 2004

Professional Experience:

KPMG New York, NY

Senior Administrative Assistant 2012 – present

• Provides administrative support for Senior level Advisory partners, managing director, and management team

• Maintains multiple calendar

• Manages internal client database used for tracking client project progress

• Handles the distribution of internal and external communication on behalf of management team

• Prepares time and expense reports and credit card reconcile including international currency exchanges

• Coordinates domestic and international travel arrangements

• Coordinates, manages, and attends department events

The Savannah College of Art and Design (SCAD) Atlanta, GA

Exec. Assistant to Managing Dir of Enrollment Mgmt 2009-2012

• Managed and supervised SCAD-Atlanta’s admission administrative support personnel

• Reviewed candidates resumes in PeopleAdmin

• Scheduled all candidate interviews with the various hiring managers within the enrollment management department

• Processed expense reports for the enrollment management department

• Maintained distribution center

• Maintained several calendars within the enrollment management department including; master scheduling calendar, events calendar, and Welcome Center calendar

• Organized all enrollment management conferences, luncheons, events, and monthly team meetings in conjunction with other campuses counterparts

• Coordinated all aspects of extensive international and domestic travel including Visas/passports, currency, and logistics

• Welcomed, trained, and oriented new hires to the enrollment management department

• Responsible for coordinating on-boarding and orientation of new hire setup working cross departmentally such as; IT, Physical Resources, Security, Auxiliary Technologies

• Interpreted and ensure understanding of HR policies and procedures as well as departmental specific policies

• Edited and prepared presentations, created internal/external correspondences, calendar management, prepared/transcribed and manipulated data, and budget coordination using Excel, Word, and PowerPoint

• Coordinated space planning for the growing needs of the enrollment management department

Galaxy Design International Norcross, GA

Executive Assistant to CFO, VP Sales/Marketing, 2006-2009

• Managed and supervised administrative and production personnel

• Documented client relation reports and ensured data entry of client account documents in BaseCamp

• Responsible for day-to-day accounting procedures in accordance with company compliance

• Prepared and managed all project budgets with monthly and quarterly reporting

• Revamped project data entry style to accelerate data/retrieval/processing time

• Coordinated and managed new hire orientation and training

• Processed payroll for the entire organization

• Planned and coordinated all team building and professional development workshops and training

• Implemented database standards/guidelines for storage of personnel files in accordance with federal and state regulations

• Acted as a liaison between clients, designer/developers, and upper management

• Prepared and edited all business contracts and proposals

• Coordinated executive travel domestic and international

• Processed expense reports

• Worked with the executive team on yearly budget preparation

Bourgie Entertainment Atlanta, GA

Event Coordinator 2004 – 2006

• Attended events to facilitate all operational responsibilities and ensured all aspects of the event were implemented and controlled according to plans

• Coordinated and arranged various events such as; fashion shows, pre/post wedding parties, birthday parties, conferences, luncheons, galas, and other special events of various sizes.

• Managed all vendors, internal/external staff, and administrative support personnel with regards to all facets of the events

• Preformed event preparation tasks such as; site visits, inventory organizations and ordering, along with venue accommodations, and merchandise and creative décor research

• Conducted contract negotiation and budget compliance of events based on company guidelines

• Assisted with compiling and creation of event comparison charts

• Designed and prepared various marketing materials to include; brochures, flyers, invitations, and email blasts

• Assisted with the development and production of major national events

• Assisted with compilation of boards, flip books and media lists

• Recruited, trained, and maintained event volunteers and interns

• Assisted promotions team with research and implementation of media buys and event scheduling

• Compiled post-event reports including budget details, media lists, attendee registration lists, and the like

Events:

Fashion Show Production – HaulteLanta Fashion Week 2009

Fashion Show Production – GQ, Tommy Hilfiger, and the Mark Walhburg & Paul Pierce Foundation 1st Annual Fashion Show 2004

Fashion Show Production – Chic – Clark Atlanta Spring fashion show 2004

Honors/Affiliations:

Alpha Chi – Gamma Chapter

Software Knowledge:

Microsoft Suite 2007 & 2010, Adobe, MRI, QuickBooks, EZ Labor, and ADP. Working knowledge of Salesforce and Basecamp. College admission software; Banner, Recruitment Plus, and Enrollment Management.



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