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SALLYE McCARTY

****B Orlando Ave.

Lubbock, Texas 79423

303-***-****

hezzbh@r.postjobfree.com

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RECEPTIONIST / EXECUTIVE ASSISTANT

STRENGTHS

 

· More than 10 years experience as a Legal and Administrative Assistant.

· Organized and detail-oriented team player

· Ability to work with people at all levels

· Strong communication skills – both written and verbal

· High-energy team player, willing to do whatever it takes to get a job done

· Excellent listening skills and customer service abilities

· Strong computer literacy

· Able to multi-task and meet deadlines

· More than 20 years experience in the administrative/secretarial field

COMPUTER / OFFICE SKILLS

Shorthand 80 wpm, Typing: 80-90 wpm, Transcription, File Maker Pro

MS Word, Word Perfect, Outlook Internet Explorer, Power Point, Excel, Postage Machines, Facsimile, Scanning Technology, Various Time Keeping Software, A/P &A/R

PROFESSIONAL EXPERIENCE

 

Administrative Assistant/Office Administrator 7/2007 - 3/2009

Information Design Co. which became Weidenhammer Systems Corporation

· Opened and set up office each day.

· Assistant to General Manager, Chief Software Architect

· Scheduled all appointments, office meeting, training sessions, etc.

· Prepared all correspondence to clients and follow up to clients

· Took minutes and transcribed all minutes to CCB and pertinent meetings with clients and staff

· Prepared and Maintained all inventory for office supplies, kitchen supplies, coffee, sodas

· Prepared follow up to home office in Pennsylvania with respect to personnel issues, scheduling and follow-up of all meetings and training sessions

· Prepared all mailings and distributed all incoming mail

· Prepared and submitted all benefits information to home office in Pennsylvania

· Responded and followed up to all requests from home office in Pennsylvania

· Researched and booked all travel for Administration as well as staff personnel

· Maintained all filing for entire office

Following are assignments given through a Staffing Agencies:

 

Administrative Assistant/Receptionist 1/05 – 4/06

Sagebrush Companies

· Served as Front Desk Receptionist for firm of approximately 25 – 30 employees.

· Opened and set up office for the beginning of each workday.

· Prepared coffee and drinks for entire office.

· Maintained all printers, copy machines, facsimile and postage machines for office.

· Directed all incoming and outgoing calls.

· Made arrangements for conferencing.

· Made meeting arrangements both in and out of office.

· Made preparations for luncheon and other meetings for office staff.

· Maintained follow up for all documentation through Outlook.

· Made arrangements for all deliveries from Vendors to and from the Office.

· Maintained schedule for any and all maintenance for office.

Administrative Assistant 12/04-01/05

Real Estate / Accounting / Tax / Acquisitions Departments and Owner of Company

· Preparation of mailings, establishing filing of documents, indexing of files and preparation of all outgoing packages to TIC Investors and Vendors.

· Maintained inventory control and stocked all office supplies, coffee, drinks and maintenance supplies for office.

· Opened, stamped and delivered all mail and packages received.

· Booked travel arrangements for Executives of the Company.

· Kept paper flow moving throughout the office.

· Kept all contact lists, mailing lists and working party lists current and updated.

· Maintained communications to all properties, both local and out of state.

· Delivered all incoming correspondence for entire office.

· Scanned and distributed documents for all Departments.

Administrative Assistant 02/04-12/04

Exempla Healthcare

Administrative Assistant to Mission Services, Corporate Responsibility, Back up to Administrative Assistant of CEO and CFO, Back up to Receptionist

· Processing of mail, both incoming and outgoing. Preparation of Books for Board of Directors meetings, Finance Committee meetings, Audit & Compliance Committee meetings, coding of invoices and processing of same, ordering and maintenance of supplies for the departments and preparation for meetings.

· Preparation and handling of correspondence for Mission Services, Audit & Compliance and Corporate Responsibility.

· Taking and transcribing minutes for Audit & Compliance Committee meetings.

Organized Mission Services offices at Exempla Healthcare corporate office and ESJH, Mullen building.

· Scheduling and maintenance of calendars in the various departments.

Temporary Assignment - Exempla Healthcare, Inc

Legal Department 11/03 – 2/04

Maintained and prepared all correspondence, calendars, and meetings.

Maintained filing of all documents and back-up data pertaining to clients.

Organized all incoming and outgoing correspondence pertaining to clients.

Transcribed, edited and prepared mailings of all documents to clients.

Maintained, edited and responded to emails pertaining to clients.

Organized entire department

LEGAL SECRETARY

Various Temporary Assignments 11/02 – 11/03

LEGAL SECRETARY 2/02 - 11/02

Baker & Hostetler, LLP – Denver, CO

Document Management for Three Attorneys - Environmental, Real Estate & Estate Planning.

Maintained and prepared all correspondence, calendars, and meetings.

Maintained filing of all documents and back-up data pertaining to clients.

Organized all incoming and outgoing correspondence pertaining to clients.

Transcribed, edited and prepared mailings of all documents to clients.

Maintained, edited and responded to emails pertaining to clients.

 

LEGAL SECRETARY 1/01 - 1/02

Faegre & Benson, LLP – Denver, CO

Document management for Equestrian and Real Estate attorneys.

Maintained and prepared all correspondence, calendars, and meetings.

Maintained filing of all documents and back-up data pertaining to clients.

Organized all incoming and outgoing correspondence pertaining to clients.

Transcribed, edited and prepared mailings of all documents to clients.

Maintained, edited and responded to emails pertaining to clients.

UFCW Union – Local 7 – Wheat Ridge, CO 9/94-12/00

LEGAL SECRETARY FOR GENERAL COUNSEL

Prepared all legal documents with respect to grievances, EEOC Charges, and NLRB Charges.

Prepared briefs and researched back up data.

Arranged calendars, meeting agendas, and arbitration for staff and legal department.

Maintained law library.

Promotion to:

ADMINISTRATIVE ASSISTANT TO THE PRESIDENT OF THE UNION

Performed all Administrative duties (i.e. budget documents, financial meetings with executive staff, correspondence, management of budget, and filing etc.)

Maintained all scheduling of staff meetings and personnel meetings.

Performed all Administrative duties for the Executive Board (prepared books, documents tracking and prepared books for all Board Meetings.

Navarro Oldsmobile – Cadillac, Inc. – Santa Fe, NM 1/92-8/94

Administrative Assistant - Finance Manager

Performed Finance and Insurance duties by researching, securing information, and preparing forms for qualifying customers for submission to lending institutions.

Secured all funding from Lenders.

Submitted applications to Lenders.

Obtained verifications to meet the qualifications required by the lending institutions for loan approval.

Closed all deals.

Added additional personal income by selling after-markets products to the customers.

Was awarded “Association Finance and Insurance Professionals” Certification.

Smith Barney, Harris & Upham – New York City, NY 10/86-7/9

Administrative Assistant to Senior Partners

Performed all administrative duties by researching, securing information and Prepared documents with respect to clients for mergers and acquisition.

Organized meetings and road shows for Managing Directors

Calendared all meetings and prepared all follow-up for those meetings

Maintained all client files and organized data for client files

Maintained all correspondence

Managed all incoming phone calls and correspondence

EDUCATION

2 Years – Commercial College of Lubbock – Lubbock, TX

Have attended and completed numerous workshops and training seminars.

PERSONAL INTERESTS

Professional Jazz Vocalist

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