Administrative Assistant

Donna M. Markham, CPS

**** ******* *****, *’Fallon, MO 63368

636-***-**** ● *********@*****.***

QUALIFICATIONS SUMMARY

Skilled and dedicated Executive Assistant with more than 25 years experience of coordinating, planning and supporting administrative functions for executive level staff.

► Demonstrated capacity to provide confidential and comprehensive support for multiple executives

► Excel at scheduling meetings and events, arranging travel and managing all essential tasks

► Proven track record of problem solving and accurately completing multiple projects within deadline while maintaining high standards.

► Adept at developing and maintaining administrative processes which improve efficiency and achieve organizational objectives.

► Effectively communicates across all organizational levels

► A self-starter with the ability to work independently

► Takes initiative to achieve individual goals which support company goals and objectives

► Resourceful, dependable, flexible, detail oriented

► Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

► Prepare legal contracts and agreements

PROFESSIONAL EXPERIENCE

SEARS HOLDINGS, MIDRIVERS MALL (4/2009 – Present)

Merchandise and Customer Assist (MCA), Home Fashions

Maintain stock on floor, fill as needed, put away stock from shipments, perform out-of-stock procedure, put out new stock as per planogram, clean shelves, cashiering as needed.

U.S. CENSUS BUREAU (3/2009 – 4/2009)

Temporary position as enumerator: attain all addresses within a selected area, plot on map using a GPS device.

WHITMIRE MICRO-GEN RESEARCH LABORATORIES, INC., ST. LOUIS, MO 63122 (4/1983 – 9/2007)

Executive Assistant to President and seven Directors (6/2004 - 9/2007)

Provide high-level administrative support to President and seven directors of a leading manufacturer of pesticides for the commercial pest control market.

Perform a variety of administrative functions including calendar maintenance, prepare correspondence, spreadsheets, presentations, arrange travel in TRIPS and database maintenance. Approve and arrange invoice payments and maintain budgets for two departments. Prepare contracts and agreements to secure purchase and marketing of new ingredients and maintain secrecy. Complete tradeshow registrations for three reps and arrange for shipment of requested materials. Maintain inventory of all printed literature for horticultural department, order items as needed. Process and fulfill horticultural rebates and updating database with additional information. A key member of the Fun Committee which arranges monthly employee functions. Created and managed company-wide service award program.

○ Achieved a savings of over $22,000 in printing costs by securing additional source while maintaining high company standards.

○ Resourced new travel agency to consolidate all travel and reduce expenses.

○ Established database to record of all company contracts; listing termination and renewal dates.

Registration Specialist (3/2004 – 6/2004)

Assist with product label creation and modification according to regulatory agency guidelines.

Create new product labels, material safety data sheets and carton artwork in addition to updating same as required due to product changes and requirements of regulatory agencies. Send artwork files to commercial printers in acceptable format, review and accept printer’s proof and forward to purchasing department for printing. Create pdf formats of product labels and MSDSs for company website.

Project Coordinator (11/2002 – 3/2004)

Coordinate all meetings and events including sales meeting, training meetings, management meetings and company functions. Administrator for the on-line training program (PT University) and managing the Rewards program (purchasing program). Retained duties of collating monthly budget package for corporate office and prepared PowerPoint presentations for staff as needed.

Secure meeting space, lodging and activities for all company meetings and events. Arrange all components necessary for a successful meeting or event and arrange for transportation as needed. Secure approval from state regulatory agencies for on-line training so that pest control operators could achieve the necessary training to maintain their license. Format training programs and testing for inclusion on website. Monitor student use and test scores necessary to obtain certification of completion of course. Management of the purchasing program (Rewards) including obtaining sales information and tracking purchases necessary to obtain items for professional and personal use.

○ Updated Rewards program to be more efficient and user-friendly.

Administrative Assistant to President (CEO) and six directors (7/1997 – 11/2002)

Perform administrative functions for high-level staff; assist in due diligence regarding possible sale of the company.

Perform a variety of duties for management staff including assisting with monthly budget package and annual budget review, coordinate meetings, travel and company functions. Coordinate with parent company to secure confidential disclosure agreements, secrecy agreements and marketing agreements. Coordinate with Regulatory Department to secure foreign product registrations and Director of New Business with International ventures. Process all new and terminated employee paperwork while maintaining accurate records and compliance with COBRA.

○ Project Coordinator for successful launch of a new private label product

○ Set up and monitor data room for due diligence

State Registration Specialist/Safety Specialist (9/1993-7/1997)

Prepare and submit registration packages for submittal to Federal and state EPA and USDA. Integral member of the Safety Committee.

Executive Secretary to Chairman of the Board, Director of Research & Development and R&D Staff (6/1985-9/1993)

Perform administration functions including completion of reports and payment for field and lab studies. Assist with Federal, state and USDA registrations; prepare quality assurance reports as needed.

Executive Secretary to Vice President of Research & Development, Vice President of Operations, Materials Manager and Manager of Regulatory Affairs (4/1983-6/1985)

Assist in purchasing raw materials and components necessary for production; maintain inventory of components as well as finished product. Perform customer service and general office duties.

EDUCATION

Hickey College

CERTIFICATIONS

Attained CPS - 1986

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