Executive Assistant

**** *********, ******** ***** ***** Phone: 832-***-**** Email: *************@*****.***

Chelsea Cox

Experience

Dec. 2007-Current Office Manager/Executive Assistant Working Solutions, Inc.: Houston, TX

Job Description:

Payroll, Using Quickbooks

Accounts Receivable/Collections

Accounts Payable

Job costing

Purchase select raw materials

Report and pay monthly sales tax and payroll taxes

Managed all large equipment projects

Analyze current inventory and correct any inventory discrepancies

In charge of handling any problems with customers or vendors

Receive and process all orders

Oversee all order processing, making sure everything is in a timely manner

Contract negotiations.

Investigated any invoice discrepancies

Updated list prices, insuring adequate margins were hit

Handled all purchasing

Sent in reports for the most cost efficient purchases/operations

Secretary to all sales representatives

Reconciled four accounts using QuickBooks

Worked directly with tax accountant to solve problems

Ordered supplies

Answered multi-line phone system

2008-2010 Administrative Assistant (to CFO) - Part Time FIT Athletic Club: Houston, TX

Job Description:

Payroll (for over 100 employees), Using PayChex

Reconcile credit card accounts

Accounts payable

Human Resource supervisor

2005- Dec. 2007 Executive Assistant (to CEO) Universal Rehabilitation

Services, Inc.: Houston, TX

Job Description:

Managed four multi-million corporate accounts

Accounts Payable including entering payroll for a staff over 60

Accounts Receivable including collections

Approved new contracts

Created weekly and monthly financial reports

Created spreadsheets for tracking reimbursements, tax deductions, and money transfers

Itemized taxes and organized all corporate and CEO’s personal tax paperwork

Supervised three other employees

Managed all employee time, approved overtime, and made recommendations for all new employee salaries

Checked other employee statistics

Hired/Fired new employees including running background checks and assured all sign on paperwork was accurate

Supervised quality assurance department and handled any problems which were not resolved within 24 hours

Made travel arrangements for the CEO and Executive Director

Researched and implemented a completely paperless software system for all paper receipts needed for taxes

Chelsea Cox’s Resume

Page 2

Researched upcoming Medicare and HIPPA regulations

Researched new ventures and made recommendations

Ordered supplies

Answered multi-line phone system

2004-2005 Day Care Teacher Tiny Steps Educational Center: Richmond, TX

Job Description:

Supervised a class of twenty 2nd and 3rd graders

Created a daily and weekly schedule of activities

Spoke with parents regarding problems or concerns

Stepped in for office clerk when needed

Education

2010-On Hold Currently Golden Gate University

Current Cumulative GPA – 3.68

Pursuing Bachelors Degree in Accounting

2004-2005 Wharton County Junior College

Associates of Arts Degree

Graduated with High Honors and on the Dean’s List.

Member of Phi Theta Kappa Society, National Honors Program.

2003-2004 Northeast Texas Community College

Student Athlete while maintained a 3.8 GPA.

2003 Needville High School

Graduated in the top 15%.

Skills and Accomplishments

Working Solutions, Inc.

Helped support the company increase sales by 54% in the last four years.

In four years of handling collections, there is no uncollectible debt.

Created new procedures for an expanding business as the need arose.

Cut freight costs by 15% researching different freight companies and negotiating rates.

Universal Rehabilitation Services, Inc.

Helped double the gross sales within seven months by maintaining current clients.

Researched and implemented a new delivery software system for documentation, which decreased liability of the company through HIPPA regulations.

Re-organized and created spreadsheets for all financial records for the corporation’s 2005 taxes which enabled the company to pass their IRS audit without paying any penalties.

Decreased collections by half within 8 months.

Miscellaneous:

• Type 75 WPM

• I am an ALSA (ALS Association) Activist and member

• An active ALSA fundraise supporter

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