Executive Assistant
Resume:
Marie H. Plank
Houston, Texas 77096
Email: *****.*****@*****.***
EMPLOYMENT HISTORY:
UnitedDC, Houston, TX 713-***-****
May 12, 2008 to present
Executive Assistant to CEO for family owned plastics packaging company located in East Houston. Support CEO with complicated calendaring, tracking direct reports and their agendas, coordinating Executive Team monthly meetings with meal set up, document preparation, delivery of meals and materials prior to meeting at offsite location.
Responsible for physical office and lobby move from Market Street location to Wallisville Road, scheduling movers, packing, working with interior decorator for new office layout and furniture placement.
Attended several webinars to accumulate information and ideas for formulation of new Customer Contract; presented summary and ideas to CEO and Executive Team. Handled all arrangements for monthly out of state consultant visits.
High volume of typing (forms, meeting minutes, project tables, charts and owner created initiatives) as well as creation of expense reports and mileage statements. Responsible for picking up CEO’s lunch each day.
Expected to work a minimum of 55 hour weeks and to be on call and connected by laptop and Blackberry at all times. Large volume of personal business responsibilities, family vacation planning and business trip design.
Currently working on several projects including new incorporation project with minimal input from CEO and secondarily assigned VP Finance as well as compilation of material to submit CEO for national small business honor.
Greenstar North America, Houston, TX 713-***-****
January 8, 2007 to May 12, 2008
Executive Assistant/Office Services Coordinator for waste management/recycling start up firm. Support CEO and CFO with travel arrangements, international and national, maintain calendar for both, tracking meetings and conference calls with national field executives and Irish Parent Corporation. All company event planning, hotel arrangements for visiting executives and clients, national and international. Meal planning and scheduling for in-house training sessions. Currently work with several consultant companies officed both at Houston Corporate and offsite on computer and software issues
Responsible for initial set up of corporation from purchase of office equipment to selecting company for office interiors. Worked with art gallery to select and have representational art created and installed. Set up lease and furnished corporate apartment for out of town CFO’s use. Obtained small group insurance contract, act as Plan Administrator. Process payroll for 25 Houston Corporate employees. Extensive expense report preparation for CEO.
Marie Plank
Resume
Page 2
Responsible for computer purchases for executives both in the Houston corporate office and in the field, set up Vendors and accounts. Researched and selected major appliances for office kitchen researched and selected all office service vendors, worked with contractors on initial office build out and subsequent expansion space. Work with building management to resolve issues in garage, building, and office suite.
Researched and selected vendor for office security system. Worked with HPD on robbery case, filed police report and subsequent victim survey/data sheet.
Interviewed and hired a Receptionist/Office Assistant. Training this employee is in an ongoing stage.
Andover Group, Houston, TX 713-***-****
August 4, 2002 to January 15, 2006
Executive Assistant/Office Manager for Real Estate Investor/Entrepreneur. Maintain calendar, schedule business and personal travel, arrange business functions, project management, event planning. Bookkeeping for 11 entities utilizing Quick Books, including all accounts payable, receivable. Update project information for company owned multifamily developments, shop insurance providers, phone systems, cellular and PDA acquisitions at contract term expiration. Prepared all documentation for closing on $24 million bank loan for Kentucky property. Maintain property insurance, rent roll, rental payments and tax returns for Texas properties.
Comerica Bank – Texas, Houston, TX 713-***-****
June 4, 2001 to August 4, 2002
Executive Assistant to President, Houston Region. Maintain calendar and schedule for very busy executive. Arrange various bank dinners and functions, mass mailings for President, collect and assemble reports from various loan groups, schedule meetings and agendas for Houston Management Council. Compile and distribute monthly reports for both Dallas and Houston Advisory Board Meetings. Worked on committee to present Comerica’s first annual Houston Bank Employee Picnic, May 2002.
MCG/Dulworth, Inc., Houston, TX 713-***-****
March 1, 1993 to June 1, 2001
Executive Assistant to Founder, Jack Dulworth. Handle all personal and business correspondence. Schedule all appointments, personal and business travel arrangements, personal, business and family accounts payable and receivable, bank reconciliation for several accounts, administration of trust accounts holding life insurance policies, administration of country property and distribution of oil and gas income on country property.
Office Services Coordinator – supervised receptionist position. Coordinate all company supply orders, research and recommend acquisition of new office equipment. Worked with corporate officers, Construction Company planning designer and leasing agent to handle all aspects of corporate relocation. Planned and implemented all company social events; coordinate various firm mass mailings.
Secondarily assigned to various marketers within the firm; handled business correspondence, presentations and database management.
Marie Plank
Resume
Page 3
Wulfe Management Services, Inc. Houston, TX 713-***-****
November 16, 1990 to March 1, 1993
Administrative Assistant. Provided clerical support for Executive Vice President and two Property Managers. Responsible for all personnel records, initial clerical screening interviews, personnel agency interface and assembly of new employee orientation packages. Schedule temporary clerical assignments. Compile leasing and management proposals to owners for prospective purchase and management of retail centers and monthly financial reporting packages for centers (15) maintained by the company.
EDUCATION:
Brevard Junior College, Brevard North Carolina
University of Houston
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