Accounts Payable Manager / Oracle / SOX

Diana Pruitt Posival, APM

**** ******** ****, ***** *******, TX 75052

Cell 214-***-****

********@*********.***

Skill Set

• Global Accounts Payable

• Cash Flow Management

• SOX - Sarbanes-Oxley 404

• Escheatment Process

• KPI / Metrics

• Document Imaging,

• Evaluated Receipt Settlement

• 3-way Match

• 1099 Tax Process

• Microsoft Word; Excel, Power Point, Visio

• Concur Expense Report Software

• Sales & Use Tax Applications, Audits

• Purchasing Cards

• Oracle Analyst / Trainer / Super-User

• Oracle Payables, Purchasing and MRP

• Oracle Implementation (CRP & UAT)

• Discoverer 10g , Noetics

• Business Objects

• Electronic Data Interchange

• Journal Entries

• Reconciliation

• Team Building

• Time Management

Professional Experience

Oracle Project Leader, NCH Corporation, Irving TX June 2007 – July 2008

• Oracle Payables Analyst/Trainer/Super User for the Oracle Global Implementation Team.

• Served as the functional project lead and super user on the Oracle Accounts Payable implementation and related modules

• Essential part of the Global Oracle Implementation Team for the implementation in 52 countries.

• Evaluate business requirements, propose alternatives and implement functional solutions within the Oracle applications Payables/Purchasing area.

• Conduct analysis and write functional specifications for new or modified business processes.

• Creating Oracle Training Material, Flow Charts, Workflows in the Atlas Portal (Project Management System)

• Consult and assist the technical team during design, development and testing of automated solutions.

• Create and assist others in the writing of user documentation, instructions, test scripts and procedures.

• Configure set ups in Oracle Applications 11i as required. Oracle responsibilities, alerts and system privileges.

• Responsible for identifying and analyzing non-functional requirements such as system performance, usability, reliability, adaptability, security, and other operational aspects.

• Support all Oracle Applications patching, upgrades and maintenance activities by testing and troubleshooting functional issues.

• Act as the liaison between the business and the technical team members through the solution delivery process.

Major Accomplishments:

• Successful and on-time Go Live for Accounts Payable with multiple Operating Units

• CRP (Conference Room Pilot) and UAT (User Acceptance Testing) classes.

• Timely functional acceptance testing of enhancements, patches and upgrades.

• Created all Adhoc Reports for AP using Discoverer 10g and Noetics

• Production Support post Go-Live

Accounts Payable Manager, Alcoa – San Antonio, TX July 2005 – May-2007

• Manage Full Cycle Accounts Payable Shared Services Operation, managing 12 direct reports. Process approximately 30,000 invoices per month thru both Pay from Receipt Invoicing and Standard Entry. Direct A/P closing activities.

• Train staff in Oracle 11i. Assess and create Internal Audit Controls, Time Management and Process Changes.

• Develop and maintain Accounts Payable Department metrics. Evaluate performance; promote continuing education and training and continuous improvement in staff skills. Plan and conduct team-building exercises.

• Develop effective controls for all A/P processes in support of Alcoa’s Self Assessment requirements including SOX compliance. Work with Import/Export department identifying compliance issues.

• Defined Accounts Payable Minimum Expectations for Alcoa SOX & Self Assessment Testing Audit. Direct Self Assessment Testing

• Ensure compliance with Sarbanes Oxley and company regulations. Ensure optimized utilization of all Oracle A/P functionality and accurate interfaces within the Alcoa AP and General Ledger system by consultation with Oracle customer support

• Headed AP Initiative with Purchasing and Materials Management ensuring accurately and timely payments to suppliers.

• Analyze qualitative and quantitative data and develops the rationale for tactical business/technical recommendations or decisions. Planning the activities of a work unit or planning short-term projects or programs, including objectives, timing, who does what and when. Determine priorities and defines what should be done and how to do it. Have full leeway to change procedures or approaches as deemed appropriate for getting the work done.

Major Accomplishments:

• Successfully reduced transaction processing time by 75% in 2 month period, streamlining payables processes and downsizing overall AP headcount by 25%

• Successfully reduced month end closing from 104 to 32 man-hours in 2 month period

• Commended by auditing team and management for complete/no-variance SOX audit

Accounts Payable Manager / Oracle Trainer – Various Contracts, 2004 – 2005

• Contracted to train & manage Accounts Payable teams utilizing Oracle 11i in a Shared Services Environments for preparation of off-shoring payables.

• Managed 21 direct reports including Supervisors, processing 30,000 invoices per month.

• Implemented training classes for the utilization of Oracle 11i including instruction of 3-way matching and sales & use tax application and accruals.

• Established a matrix for quantifying job performance in the AP Department, analyzing payables processes and procedures.

Major Accomplishments:

• Restructured AP streamlining payables, increased workflow efficiencies and defined the AP processes. Implemented proper internal control procedures, while executing the best GAAP practices and initiatives. Ensured disbursement processes and procedures met audit controls and performance goals.

• Identified key controls for AP Department, created Evidence Documentation Manuals and trained staff, as a major participant in the Sarbanes-Oxley 404 implementation team. Reviewed, documented & reported key control process documentation and compliance assessments and propelled completion of action items on non-compliant key controls.

Accounts Payable Manager - VarTec Telecom, Dallas, TX – 2003 - 2004

• Managed Full Cycle Accounts Payable from opening period to month-end close, utilizing the Oracle 11i, with 10 direct reports. Processed approximately 20,000 invoices per month

• Directed all AP processes including invoice transaction processing, payment disbursement (Check, Wire and Direct Deposit ACH/EFT), month-end closing and reconciling to the GL for multiple Global Payable groups.

• Directed Vendor relations both domestic and international with authority in financial dispute resolution, negotiation and final settlement.

• Responsible for the reconciliation of purchasing card statements (P-Cards).

• Ensured IRS compliance for 1099 Tax processing.

• In charge of Internal Audit function within Accounts Payable partnering with 3rd party financial recovery firms.

• Conducted performance evaluations and the Interview/Hiring/Promoting process for AP Department. Provided team-building exercises for employees while promoting improved morale.

Major Accomplishments:

• Established Matrix for quantifying job performance and a training regime of professionalism & customer service for AP staff.

• Successfully wrote and implemented Accounts Payable Process & Procedure Manual, established AP Policies for enhancing the process efficiency, proper internal control procedures, and executing best practices initiatives

• Created training regimen for professionalism and customer service, utilization of Oracle Purchase Order 3-way matching, sales & use tax application and accruals in a manufacturing environment. Managed accounting department document-imaging system scanning documents used for review and electronic archival system.

Sr. Accounting Administrator - Orthofix Inc., McKinney, TX 1990 – 2001

• Supervised full cycle Accounts Payable from opening period to month-end closing, Assisted by 3 direct reports, reviewed invoice transaction process, payment disbursement and 1099 Tax processing utilizing Oracle ERP system including AP, GL, Cash Management and Purchasing.

• Reviewed coding of Travel & Entertainment expense accounts & payable activities to various divisions and product lines of multiple subsidiaries. Responsible for monitoring AP Aging Reports, Aged Trial Balance, Payment Registers, Expense Detail Distribution Analysis and Recurring Payment reports.

• Managed the Cash Flow Management and funds transfer Domestic & International. Direct Deposits; Prepared consolidation reports for multiple banks and accounts. AP month-end closing, reconciliation’s including reconciling AP to the GL.

• Directed Vendor relations both domestic and international with authority in financial dispute resolution, negotiation and final settlement.

• Managed Payables closing, including reconciling AP to the GL, reconciling GL accounts included in the balance sheets, Prepared Journal entries for assigned accounts including Allocations, Accruals, Prepared recurring journal entries, recurring monthly payments, prepayments and monthly reports. Created Ad hoc reports for analysis & tracking financial expenditure trends.

• Conducted performance evaluations and the Interview/Hiring process for AP.

Education

• Institute of Management & Administration - Accredited Payable Manager

• Rock Hurst College - Management

• Oracle University - Oracle Payable

• Oracle University – Oracle Purchasing

• Oracle University – Oracle MRP

• Computer Professionals Inc. - Business Objects

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