Accounts Payable Administrative Assistant

NINFA C. LANE

818-***-**** Cell 818-***-**** *****.****@***.***

***** ******** ******, **** **** Terrace, CA 91342-6621

EXPERIENCE

Exoto, Inc. Moorpark, CA June 2010

Accounts Payable Specialist

• Verify invoices, expenses, check payment requests and other accounting documents or reports for accuracy and completeness.

• Perform full-cycle Accounts Payable function which include matching, batching and coding invoices, monitoring check runs, processing expense reports, entering payment information, resolving invoices issues with vendors and administrative tasks.

• Set up vendors account and maintain payment records for Accounts Payable.

• Maintain W-9 file and 1099’s processing.

• Reconcile and update Accounts Receivable Aging.

• Maintain filing system for Accounting Department.

Ajilon Professional Staffing, Burbank, CA September 2009

Staff Accountant

• Assists Controller with payroll by performing, coordinating all aspect of part time and full time employees.

• Review and process new hire information, payroll changes, deductions, time documents and terminations in the payroll systems.

• Calculate and enter into system garnishments, tax liens, orders for delinquent vehicle registration and court ordered child/spousal support.

• Apply government grants, checks and cash payments or deposits to patient accounts. Research deposits if necessary.

• Maintains required records, reports and files.

• Prepare daily bank deposits.

• Assists other administrative duties as required.

OfficeWorks, Inc., Tarzana, CA September 2006 - July 2009

Accounting Associate

Review invoices, expense reports, petty cash reports and other check requests for accuracy and completeness.

Perform full-cycle Accounts Payable function which include matching, batching and coding invoices, monitoring check runs, processing expense reports, entering payment information, resolving invoices issues with vendors and administrative tasks.

Apply credit card and wire payments to customer accounts.

Coordinates with bank institution and other third party vendors on daily cash posting and reconciliation issue.

Prepares month end journal entries related to cash, prepaid payments, accrued liabilities and other entries assigned.

Reconciliation of payments and analysis of accounts

Maintain vendor accounts, W-9 files and 1099’s processing.

Assist in preparation for annual external financial and a worker’s compensation insurance audits.

Ensures that General Ledger and sub ledger are reconciled.

Reconcile worker’s compensation insurance rate against ADP weekly payroll.

Reconcile Paid Time Off and vacation time against ADP bi-weekly payroll.

Ad hoc financial and management reporting as required.

Page Computer, Inc., Los Angeles, CA April 1998 – June 2006

Accountant/Bookkeeper/Administrative Assistant

Prepares taxes for local, sales, payroll quarterly and yearly returns for state withholding and employment, 941, FUTA Report, W-2s and 1099’s.

Assisted the owner and the CPA in preparation of quarterly financial reports, business tax returns as well as the owner’s personal tax returns.

Provided the management with overhead and cash flow figures needed to facilitate and efficient decision-making process.

Printed our billing statements and processed payments for accounts receivable, process invoices and purchase orders. Cutting checks to satisfy accounts payable.

Acted as liaison between the Owner and Vendors, Creditors/Banks, Government Institutions as to the compliance of accuracy, completeness, timeliness and integrity of financial reporting.

Played a major role in transferring accounts payable manual paper work to EDI process, which reduced 40% of workload.

Worked with programmer to identify company’s need and then tested program to ensure if filled requirements.

Supervised two assistants in daily cash flow balancing, accounts receivable and accounts payable process.

Read, responded to, processed and filed variety of time sensitive materials to ensure that necessary actions were completed on time.

As personal assistant to the owner, controlled activities ranging from screening calls, scheduling meetings, type a variety of letters and other correspondences.

EDUCATION

B.S. in Commerce Major in Accounting,

San Sebastian College, Manila Philippines

SKILLS

Microsoft Dynamics Great Plains, ACCPAC, Word, Excel

Contact this candidate