Administrative Assistant
Resume:
Sheila D. Green
Hayward, CA 94541
E-mail: ***********@*****.***
SUMMARY OF QUALIFICATIONS:
Skillful and dedicated professional with extensive Administrative Skills. Capable of providing administrative support to all levels of management for mid to large size corporations.
Manages calendar, independently schedules appointments, collect materials and prepares executive for meetings.
Analyzes problems, prepares reports for upper management, make recommendations for executive level staff, composes and prepares confidential correspondence and other complex documents.
Arrange facilities and catering for events and conferences.
Arrange complex and detailed travel plans and itineraries for travel related meetings.
Proficient in Microsoft Operating Systems, Office Products. Typing 55 wpm with complete accuracy. Experience on an AS400 system with PC exposure.
PROFESSIONAL EXPERIENCE:
Staffmark Union City 3/2012 - Current
Bank of America (1040 Specialist)
* Processing incoming mail for the IRS/2011 tax season
Search Pros Staffing Citrus Heights, CA April 2011 (1 day assignment)
Recruiting Coordinator
Ensured all applications were completed thoroughly and accurately.
Schedule appointments
Answer incoming calls
Lafler, Moore, Connerty & Webb LLP Roseville, CA 8/2010 to 10/2010
Executive Administrative Assistant
Prepared invoices, reports, letters and tax financial statements for current and new clients.
Handled routine copying of client materials.
Answered phone calls and direct calls to the appropriate parties or take messages.
Greeted visitors and determined whether they should be given access to specific individuals.
File and retrieve corporate documents, records and reports.
Open, sort and distribute incoming correspondence, including faxes and emails.
Planned and organized heavy workload.
Had the ability to exercise initiative, used good judgment, and handle highly confidential information.
Worked in a team environment as well as worked independently.
Key Personnel Gold River, CA 1/2010 to 5/2010
Recruiting Coordinator
Ensured all applications were completed thoroughly and accurately.
Screened and scheduled all potential applicants for interviews.
Interviewed and tested applicants to determine level of qualifications.
Performed reference checks on potential applicants.
Facilitated new hire orientation.
Maintained complex filing system.
Nasco Modesto, CA 9/2004 to 5/2009
Senior Sales Associate/Event Coordinator
Provided administrative support to the Director of Sales.
Prepared expense reports for approval by the Director of Finance.
Traveled the 11 western states for show exhibits to market/sale the Nasco products.
Prepared evaluation documentation for show exhibits.
Coordinated travel arrangements from beginning to end for myself and other employees within the company.
Established travel associations with hotels, car rentals, and airlines.
Collaborated with designers and outside vendors.
Modesto Junior College Modesto, CA 12/2003 to 8/2004
Executive Administrative Assistant
Served as the Executive Assistant to the Director of Health Services.
Maintained the department calendar.
Established and maintained complex filing system.
Recorded and prepared weekly department meeting minutes.
Created spreadsheets, flyers, business letters and other communications to promote the Health Services Department.
Arranged campus trade shows to promote the department.
Evans Communications/Evans Telephone Turlock, CA 4/2002 to 11/2003
Executive Administrative Assistant
Served as the Executive Assistant to the Director of Marketing.
Maintained the department calendar.
Coordinated media schedule for print and online projects.
Created flyers, newspaper ads, and bill inserts to promote Evans Communications and Evans Telephone Company.
National Health Plans Modesto, CA 4/1990 to 3/2002
Department: Membership Accounting
Job Title: A/R Coordinator (April 1990 – May 1995)
Advanced knowledge of general ledger, journal entries, account reconciliations & reporting.
Prepared monthly/quarterly reports as well as financial statements.
Assist with report analysis, as well as month & year end close.
Reconciled monthly bank statements.
Post daily payments.
Prepared daily bank deposits.
Department: Marketing/Sales
Job Title: Marketing Coordinator (June 1995 – April 1999
Prepared new membership packets.
Maintained the department calendar for the sales team (10 employees).
Coordinated travel arrangements for the sales team.
Answered phone calls, set appointments.
Managed projects, composed letters & reports for the director of Marketing/Sales.
Department: Human Resource
Job Title: H/R Supervisor (May 1999 – March 2002
Developed new hire package that included but was limited to benefits package, tax documents, 401K documents, contact documents, and personal information documents.
Responsible for new hire orientation
Responsible for ensuring quality control for benefits forms and other human resources forms.
Facilitated corrective action plan and disciplinary actions as required by corporate policy.
EDUCATION:
Evergreen Valley College
San Jose, CA
Major: Performing Arts/Dance
Minor: Accounting
REFERENCE:
Upon Request
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