Administrative Executive Assistant

VANESSA TATE

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** *** ******* ***** * Teaneck, NJ 07666 * Email: ******@*****.*** * 201-***-**** (H) – 201-***-**** (C)

QUALIFICATIONS

Dedicated Executive Assistant with extensive experience coordinating, planning and supporting the daily operational and administrative functions.

Proficient in Microsoft Word, PowerPoint, Excel, Outlook, Lotus Notes and Dictaphone Typing

PROFESSIONAL EXPERIENCE

11/07 - Present Fitch Ratings, Inc.

Executive Assistant to General Counsel and two (2) Assistant General Counsel

• Maintain heavy calendar

• Manage and prioritize heavy incoming calls

• Organize and coordinate domestic and international travel arrangements

• Prepare and submit government filings (NRSRO, Rating Regulations)

• Prepare and send out competitive letters to former employees

• Update company minute books and logs

• Prepare and edit Presentations

• Prepare insurance renewal letters

• Prepare and process expense reports

• Follow-up with maintenance fees of patents

• Maintain and update patent lists

• Process invoice payments; log complaint letters

• Update subscriptions of newspapers and magazines

• Manage office inventory (computer equipment, blackberries) order supplies

3/01 – 11/07 Time Warner

Executive Assistant to EVP & Chief Financial Officer - 7/04 – 11/07

• Manage and prioritize heavy incoming calls

• Maintain heavy calendar

• Organize and coordinate domestic and international travel arrangements

• Log CFO’s direct reports expense reports

• Log and track proposals and invitations - process for review and follow-up

• Log and track incoming mail (internal reports)

• Track resumes referrals

• Log resumes and compose acknowledgement letters

• Bill processing

• Update subscriptions to newspapers and magazines

• Manage office inventory (computer equipment, Blackberries) order supplies

Executive Assistant to VP & Chief Patent Counsel – 12/02 – 7/04

• Maintained heavy calendar, coordinated meetings and arranged conference calls

• Maintained and coordinated personnel documentation

• Made travel arrangements

• Interacted with all management levels

• Screened incoming calls

• Maintained and updated docket spreadsheet of patents

• Maintained and updated group filing

• Searched patent databases for patents

VANESSA TATE

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17 Van Arsdale Place * Teaneck, NJ 07666 * Email: ******@*****.*** * 201-***-**** (H) – 201-***-**** (C)

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• Followed-up with maintenance fees of patents

• Maintained and updated patent lists of all divisions

• Obtained signatures for Power of Attorney from various divisions

• Prepared and processed expense reports

• Worked in EVP & Chief Financial Officers office on a daily basis helping with incoming mail log in, response to resumes, preparing vouchers for car service and filing

Executive Assistant to VP & Assistant Controller - 3/01 – 12/02

• Maintained very busy calendar, coordinated meetings and arranged conference calls

• Maintained and coordinated crucial personnel documentation

• Made travel arrangements

• Interacted with all management levels

• Screened incoming calls

• Prepared and processed expense reports

• Prepared presentations for Audit Committee

• Managed, organized and distributed the full range of incoming correspondence

• Prepared necessary paper work for new employee installation of computers and telephones

• Ordered supplies for department

• Worked in CFO & EVP office on a daily basis helping with incoming mail log in, respond to resumes, prepared vouchers for car services

7/00 – 3/01 Deutsche Bank

Executive Assistant to Managing Director of Foreign Exchange

• Maintained calendar, coordinated meetings, arranged conference calls, and made travel arrangements.

• Prepared presentations, and managed client billing.

• Maintained and coordinated crucial personnel documentation.

• Made decisions on destinations and actions required on most items, releasing executive for more important activities.

• Managed, organized and distributed the full range of incoming correspondence.

• Ordered supplies.

• Prepared paper work for new employees to obtain i.d. cards and installation of software for foreign exchange.

• In-put the instructions for the trades.

11/99 – 7/00 Simpson Thacher & Bartlett

Legal Secretary

• Prepared legal documents.

• Prepared expense reports.

• Prepared attorney daily time diaries.

Experience In: Microsoft Office, Concur, SAP, Lotus Notes

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