Administrative Assistant Manager

PROFESSIONAL PROFILE

Highly motivated MBA candidate and dedicated professional with proven abilities in executive administration, writing, and communication:

• Works effectively with personnel of all levels, including VP-level executives.

• Leads self-directed projects to maximize productivity of executives.

• Demonstrates excellent time management and prioritizing skills.

• Seeks an active role in helping dynamic organizations meet their challenges.

SELECTED EXPERIENCE

• Actively managed on-boarding of staff from initial interview to on-site readiness.

• Collaborated with senior executives to understand team priorities and demands to optimize administrative support resources.

• Help to plan and implemented HP”s 2012 employee development day for Houston campus.

• Tracked and forecasted executive travel schedules and expenses.

HONORS AND AWARDS

• Obtained military top secret clearance during tenure with U.S. Army.

• Awarded U.S. Army Achievement Medal for outstanding service during Operation Enduring Freedom.

• Scholarship recipient and recognized as Intern of Semester: Lonestar College-Kingwood, The Times Tribune Newspaper.

EDUCATION

Master of Business Administration, University of Houston – Victoria (GPA 3.5) December 2012

Bachelor of Arts in Journalism, University of Houston (GPA 3.5) 2010

PROFESSIONAL EXPERIENCE

Hewlett-Packard Houston, Texas 2011 –2012

Technology Company

Executive Administrative Assistant

Schlumberger Limited Houston, Texas 2010 – 2011

Oilfield Services

Stock Plan Administrator (contractor)

Nighthawk Oilfield Services Houston, Texas 2007 – 2009

Oilfield Services

Office Manager/HR Assistant

Med-Alert International Corporation Houston, Texas 2004 – 2007

Medical Services

Executive Administrative Assistant

MILITARY EXPERIENCE

United States Army Augusta, GA 1998 – 2003

Specialist

Signal Analyst/ Wideband-Intercept Operator

OTHER INTERESTS

• National Association of Women MBAs UH Chapter

• Young Employee Network (YEN)

• Red Cross Volunteer

SELECTED ACCOMPLISHMENTS

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• Hewlett Packard – Executive Assistant

Effectively organizes productive and efficient virtual and face-to-face meetings in which agendas and action items are all inclusive.

Assists new hires with the onboarding process within HP from beginning to end

Arranges executive travel both domestic and international

Accurately processes expense reports, invoices

Proficient in executing administrative duties within Manager Information Gateway

Embodies a solid understanding of HP operations to support management efficiency and effectiveness

Helped to plan and implement HP”s 2012 employee development day for Houston campus:

o Coordinate with other program administrator to support multiple sales operation sessions across multiple North American sites.

o Manage logistics in Houston office, including catering, room logistics, local presenters, and local session topics.

o Communicate and publicize event throughout Houston Site to drive participation.

o Deliver employee development day under budget for Houston Site

Created executive communication to compare employee engagement year-over-year results highlighting key areas for improvement based on qualitative and quantitative survey data.

• Schlumberger – Stock Plan Administrator

Responsible for daily administration of employee stock option plans including data integrity, exercises, grants, cancellations and resolution of personnel issues.

Verifies and prepares information for the exercise of stock awards (e.g. option prices, shares vested, trading window, tax withholdings, country specific tax issues, employment verification, agent and broker instructions.

Works with brokers and transfer agent to answer employee questions, resolve processing/ tracking errors,

Reconciles daily (e.g. shares exercised, daily payments of options to stock option cash account) and prepares month-end equity reports for various departments: Payroll, Tax, Accounting, and HR.

Calculates and provides disqualifying disposition information (e.g. W-2 income to payroll and option gain to employees).

Provides customer support for equity plan inquiries via email, phone and in-person to plan participants.

• Night Hawk Oilfield Services – Office Manager/HR Assistant

Processed and responded to requests regarding company health insurance plan, Cobra, and 401K for more than 1,000 plan participants

Prepared month-end reports for various departments: Payroll, Accounting, and HR.

Reconciled and generated daily and monthly bank account activity for 10 separate subsidiary companies.

Created, designed and published monthly newsletter; creating and revising multipurpose forms through programs such as Adobe, and Microsoft Publisher.

• US Army

Collected and searched wideband signals

Captured real-time snapshots of signals for demodulation

Evaluated data for inclusion in national databases; and performed collection, processing and reporting of real-time data.

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